Accountant

Modern accounting programs provide business owners with a variety of functions. Their implementation in everyday work helps to quickly solve problems and increase the overall productivity of the company. 

The right software not only optimizes the processes of accounting for goods or warehouses, but also allows entrepreneurs to better plan their activities.

There are many companies in Ukraine that sell accounting systems. However, not all of them offer the necessary functionality for comprehensive trade automation, and few are program developers. 

The licensed Ukrainian accounting program, which was developed by specialists as a universal ERP system for automating trade, online stores, manufacturing, warehouses, and services, is the Torgsoft accounting program. 

Why should you choose Torgsoft to run your own business?

11 functions of the goods and warehouse accounting program

1. Warehouse inventory management

An accounting program is a key tool for managing inventory. It automates processes from purchase to sale, reducing the need for manual work. Thanks to the program, you can view up-to-date information about stocks at any time, which helps you quickly respond to changes in demand and optimize warehouse operations.

The program stores all the necessary information about the product, and it allows you to track the entire cycle of goods from the supplier or manufacturer to the consumer.

The inventory management function helps companies avoid shortages or overstocks in the warehouse. The accounting system records inventory levels and automatically recommends ordering new batches when the required goods are not available in the warehouse. This helps identify delays and delivery problems, increases logistics efficiency, and optimizes costs.

2. Integration with other systems and services

The accounting program acts as a central point for collecting information from various systems and platforms. This facilitates data exchange and integration between services, making management and analysis more convenient.

The accounting program can automatically receive sales information from an online store, marketplace, and use this information for analytics and reporting. Or integrate with postal services, client banking, mass mailing services, accounting applications, etc.

For example, synchronization of data with an online store provides real-time updates on the website, keeps track of orders, records every stage of the sale of goods — from purchase to payment, generates invoices for further shipment. Integrations allow you to do everything in a single system — in the accounting program. 

3. Financial accounting and reporting

An accounting program is a tool that accurately reflects the financial position of a company.

The program provides detailed information on sales and profits, which allows management to have a clear picture of the financial performance of the business. It helps to make informed decisions on pricing, marketing and product development, and to work effectively with customer loyalty and discount systems.

The Torgsoft program has many detailed financial reports for analyzing sales, expenses, inventory, settlements with partners, etc. They will help the owner or other employee of the company to determine the amount of cost of sales, returns, the amount of discounts, the average markup on goods, turnover, profit, profitability, and more.

4. Barcoding of goods

The accounting program ensures accurate accounting of all products available in the store or warehouse, tracks each unit of goods — from receipt to sale.

The barcoding function simplifies the process of identifying and tracking goods by marking them with barcodes. This allows for quick scanning of goods when receiving them into the warehouse, during inventory, or when selling them.

Thanks to barcoding of goods, you can track the storage, return, reservation, and movement of goods between points. Products can be accounted for in the Torgsoft program both by barcodes and by articles.

5. CRM: customer relationship management

The accounting program helps to maintain continuous communication with customers, simplifies interaction processes, and improves the quality of service.

The CRM system built into the accounting program helps to manage information about customers, accumulate data about them, and use it to plan marketing actions. CRM can include tools for viewing purchase histories, recording each contact with a customer, grouping customers by preferences and other characteristics. 

6. Mobile access to the warehouse

The accounting program turns your smartphone into a mobile office, allowing you to manage your business from anywhere.

The mobile app allows you to manage your store from anywhere. A salesperson or merchandiser can check stocks in the warehouse or place customer orders while away from the store. 

The Torgsoft mobile application was developed taking into account the wishes of the company's customers, it allows you to fully conduct field sales, keep track of goods without commercial equipment, view and analyze sales results, control personnel, keep track of working hours, connect to a software cash register and sell fiscal goods.

7. Forecasting and analytics in trading

The accounting program is able to predict with high accuracy the future demand for products and changes in audience preferences.

Detailed trade reports help entrepreneurs prepare for the growth or decline in demand for certain products.

The accounting program maintains up-to-date analytics on sales, warehouse status, the size of the average purchase receipt for the period, etc. This data gives managers a vision of how to adapt marketing strategies and make decisions based on the latest trends and changes in the business.

8. The dignity of the fatherless

The accounting program protects information by restricting access to business data.

Accounting systems ensure the protection and preservation of confidential information about customers, sales, suppliers, and settlements with them. 

A special option in the Torgsoft program archives the database to Google Drive and thus protects information in case of theft, fraud, operating system failure, computer malfunction, or virus infection.

Flexible access settings restrict the viewing of classified information by employees.

9. Manage discounts and promotions

The accounting program has the ability to set up discounts and promotions to increase sales and liquidate goods that have been stored in the warehouse, for example:

• Promotions for a period. You can create promotions that are valid for a certain period of time. For example, a holiday sale or a birthday promotion.

• Quantity promotions allow you to set a discount depending on the number of units of a product that a customer buys. For example, a discount for the purchase of 3 or more units.

• Promotions by amount. You can set up a discount based on the purchase amount. For example, a 10% discount for purchases over 1000 UAH.

• Single-item promotions allow you to set a discount for a specific product only. For example, a discount on a specific type of clothing or shoes.

• Analyzing the popularity of promotions will help you determine which promotions are most popular with customers and adapt your strategy accordingly.

10. Trade in the legal field

Accounting programs are reliable assistants for compliance with legal requirements and legalization of trading activities.

The integration of the cash register into the accounting system allows you to register sales and submit reports to the tax authorities, print electronic receipts, and sell fiscal goods in accordance with Ukrainian law. 

In particular, Torgsoft's software cash register automatically transmits fiscal receipts to the tax office, even when there is no Internet connection. 

11. Personnel management and accounting of payments

The accounting program guarantees accuracy in calculations with employees, partners, and customers, eliminating the human error factor.

Managing personnel in a store or enterprise is a lot of work. If it is not automated, it can lead to unproductive use of time and errors in the calculation of salaries and bonuses; to deterioration of relations with employees. 

Torgsoft calculates salaries for salespeople, takes into account overtime, allowances, hourly pay, charges a percentage of the goods sold, links sales of specific goods to the seller, and that's not all. 

Specific functions of the accounting program

In addition to basic needs, the accounting program covers related business tasks, depending on its specifics:

• Keeps records of materials and finished products in production, automates technological processes, costs, and working hours.

• Automatically calculates wholesale prices depending on the quantity of purchased goods, individual discounts for wholesale customers.

• Keeps records of measures and scales for jewelry.

• Defines the metric characteristics of goods measured in square and running meters.

• Manages the rental of goods, including accounting for the lease of inventory and equipment, rental agreements.

• He arranges for the repair and warranty service of goods, settles accounts with suppliers and performs other functions.

What are the criteria for choosing an accounting program?

When choosing an accounting program, you should consider both business needs and technical features of the software.

1. Size of the retail chain or store

This is the starting point in choosing software. Choose a program with a set of functions that will cover your current tasks, based on sales volumes, the number of products and points of sale, your business goals and ambitions. 

2. Price of the program

A program that covers all business needs is worth the money. Low-cost or free programs may seem attractive, but they often have limited functionality, unstable support, and product updates. 

3. Time and ease of automation

To make the transition to accounting automation easy and not a difficult task, pay attention to the availability of technical support from the company. It is desirable that specialists have sufficient experience in working with entrepreneurs and can quickly guide you in choosing the right configurations for your business. And it is important that the setup and implementation of the accounting program does not take much time.

On average, a store switches to automated accounting with Torgsoft in 1 day, without stopping trading. At the same time, the staff can practice working situations.

 4. Program features and updates

Pay attention to the availability of various program options that would be aimed at scaling the business: from integration with bank terminals to the creation of a turnkey online store or the ability to synchronize with an online store or marketplaces.

5. Availability of a test version of the program

To make sure that you need an accounting system now, it is advisable to try it out before purchasing. If the company does not have a demo version, or it is paid, it indicates an unwillingness to meet customers and take into account their needs.

6. Origin of the program 

Perhaps there are still some companies that continue to use software from the aggressor country, such as 1C, My Warehouse, AntiWarehouse, etc. However, if you want to comply with all changes in legislation and not have problems with the operation of the program, it is better to choose a licensed Ukrainian product that is regularly updated. Check whether the company has all the necessary documents of ownership and certificates for the program.

7. Variability of payment acceptance

A company cares about its customers when it provides a variety of payment options. When a user can buy the program at full price, purchase it in installments, or rent it for a certain period to understand how it works.

In addition to the above criteria, the choice of an accounting program is influenced by technical nuances:

• Where to use the program: for stationary outlets, you need a program that runs on a computer, laptop, or POS terminal and integrates with equipment such as receipt printers, barcode scanners, scales, etc.

• Online and offline modes: it is important that the program can work both with and without the Internet, with subsequent data synchronization when an Internet connection is available.

• Compatibility with operating systems: the operating system on which the program is configured must support work with numerous models of commercial equipment. 

• Integration with other services: support for work with Rozetka, Prom, Nova Poshta, Viber, Monobank, etc.

All these requirements for an accounting program are taken into account in Torgsoft.