LIGA ZAKON

Software ECR: how to Automate Sales and Avoid Fines

More and more entrepreneurs are installing Electronic Cash Registers (ECR) at their retail outlets. Firstly, it ensures compliance with the law and avoids fines. Secondly, implementing ECR contributes to convenience and speed in customer transactions. Thirdly, transparent financial processes build customer trust in the business.

Why are ECRs crucial for businesses now, and how can they be quickly and seamlessly integrated into your business accounting system?

What Does the Law Require?

According to the Law on ECR, fiscal cash registers must be installed by all groups of Sole Proprietorships (Sole Proprietorship) under both simplified and general taxation systems. Clause 2 of Article 3 of this Law regulates the issuance of receipts: Sole Proprietorships under the 2nd and 3rd groups on the general taxation system, as well as entrepreneurs selling through online stores, must issue fiscal receipts to their customers.

These transaction documents are registered specifically by ECRs.

Failure to use an ECR or software ECR incurs fines of 100% of the total value of products sold. For subsequent violations, the fine increases to 150% of the total value.

Additionally, attention should be paid to the formatting of fiscal receipts generated by software ECRs. Ministry of Finance Order №601 introduces changes to the appearance and content of fiscal receipts. 

Given that most software and fiscal cash registers need reconfiguration to meet the new requirements for transaction documents, the government has postponed the implementation of these changes until March 1, 2025.

Features of Fiscalization Through Torgsoft Software ECR

Torgsoft, a developer of Ukrainian accounting software for shops and enterprises, is also a developer of software ECR. This is a complete product that ensures transparency in business processes and compliance with fiscal norms. The best use of ECR is in tandem with accounting software. 

Entrepreneurs choose Torgsoft software ECR for the following benefits:

• Compliance with legislation. Torgsoft software ECR is configured in accordance with the latest legislative changes.
  
  

• Ease of use — unlike traditional cash registers, selling fiscal goods through a software ECR happens online, reducing paperwork for the entrepreneur and speeding up the transmission of receipts to the tax authorities. 

Such receipts can be printed directly in the Torgsoft program or sent to the customer via SMS or email.

• Comprehensive sales management. Integrating software ECR with Torgsoft allows for sales and fiscalization in one system. You can generate electronic fiscal receipts and transmit data to the tax authorities — all within minutes.

• Offline operation. Torgsoft software ECR allows continuous operation offline for up to 36 hours, storing all sales information in fiscal memory.

• No additional maintenance costs. Software ECRs, including Torgsoft, offer options without monthly fees, significantly saving money. Moreover, software ECRs are updated immediately following legislative changes, requiring no additional investment. 

Software ECRs also allow savings on consumables, as receipts can be sent directly to email, SMS, or messengers.

• Cost: Software ECRs are significantly cheaper than traditional fiscal devices, and the software ECR license is purchased as a one-time payment without monthly subscriptions.
  
  

• Space-saving and easy setup. Software cash registers do not take up space at the checkout, as they are integrated into the accounting software. Simply configure the Torgsoft software on a computer and download the additional Software ECR option for Sole Proprietorships and legal entities. 

Software ECRs can be registered directly from the Torgsoft accounting program by adding the enterprise, cashiers, and sales personnel.

• Compatibility with bank terminals. Torgsoft software ECR integrates with most banking POS terminals. Combining software ECR with a bank terminal fulfills the Law on ECR requirement: mandatory transmission of bank terminal information and payment amount to the software ECR receipt.

What ECR Violations Can Lead to Fines?

Remember, tax authorities have the power to impose administrative fines on entrepreneurs if they establish:

• the absence of an ECR at the point of sale of goods or services,

• recording incomplete amounts of sold goods through the cash register,

• failure to issue a receipt confirming the sale,

• improper use of the cash register if there is no connection between the fiscal server and the cash register,

• incorrect filling of the fiscal receipt. 

Additionally, if you plan to connect bank terminals for convenient payments to the accounting program, this can be easily done in Torgsoft by configuring the integration with the bank terminal. 

What Is Needed to Connect Software ECR and POS Terminal in Torgsoft?

• Torgsoft accounting program, version "Start," "Ultra," or "Terminal."

• Additional option "Software ECR" — 3990 UAH.

• Option "Connect Bank Terminal" — 2190 UAH.