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Merchandise Management in Torgsoft: Key Features for Inventory Control

Inventory control is the first step in organizing retail trade. It typically involves routine processes such as maintaining product nomenclature, receiving new stock, setting markups and prices, analyzing purchases from various suppliers, printing labels, and much more.

To reduce routine tasks and ease the burden on staff, entrepreneurs use automated inventory systems.

An inventory system acts as a "data center" where all information about products, sales, and financial metrics is received, processed, and stored. The more options it has, the simpler and faster it is for managers to meet current business needs.

How Does Torgsoft Help Manage Inventory?

Torgsoft is a Ukrainian licensed software designed to automate processes in trade, warehousing, production, services, etc. The software includes all the necessary functions for product management.

It helps manage inventory correctly and in an organized way, track popular and non-liquid products, and plan purchases efficiently, preventing unnecessary expenses.

Torgsoft’s functionality includes not only inventory management but also sales and customer accounting, order processing, integration with various systems and trading equipment, synchronization with online stores, financial and warehouse accounting, marketing, and customer relations.

Which Processes Are Automated in the “Merchandise Management” Mode?

The Torgsoft "Merchandise Management" mode offers a set of static options to automate inventory accounting, track movements and expenses, and simplify stock management.

Let's look at the main features of this mode and how they apply to retail.

Labeling and Product Management

1. Printing Labels for All Products or Individually

This feature allows you to automatically print labels with product information for the entire assortment or individual items. In the system, you can view stock levels and determine the number of labels needed. This simplifies the product labeling process, essential for efficient inventory management and sales.

Retail stores can quickly prepare products for sale, reducing errors and ensuring fast customer service.

2. Printing Labels by Barcode or SKU

This option simplifies the label printing process, allowing for quick product labeling, which is especially useful for fast customer service or preparing items for sale.

3. Label Printing Buffer

This function accumulates labels that can later be prepared and printed on a regular printer. It allows for more efficient use of A4 and A5 paper when printing on office printers.

In Torgsoft, you can select and configure printing for any template. Torgsoft supports almost all templates sold in office supply stores.

4. Price Calculation for Labels

This mode helps stores label products with both old and promotional prices, indicating the discount. This creates a sense of a good deal for the customer.

In the program, you can calculate a discounted price for a product and print labels. This simplifies and speeds up pricing and product labeling, ensuring price accuracy during sales.

Product Classification and Systematization

5. Creating a Product Type and Additional Features Directory

This feature allows you to create a product directory by type and configure additional characteristics for each product type. It’s convenient for systematizing a large assortment, especially if the store deals with various product categories—clothing, electronics, food, etc.

Product classification in Torgsoft is managed by three common directories: season, manufacturer collection, and product type. These directories help you quickly receive goods into the system and filter them in search results by specified parameters.

Dynamic features allow adding various attributes for products in an online store, creating side filters for easier product search and analysis. For clothing, this might include season, size chart, color, material, etc.

In Torgsoft, these features are also used for generating product reports considering specific characteristics.

6. Manufacturer Directory

Having a manufacturer directory simplifies organizing products by suppliers or brands. It’s a convenient solution for stores selling goods from multiple brands, as the manufacturer's name is automatically added to the product name, improving product search and ensuring accuracy in accounting.

7. Season Directory

The "Season" mode is designed for creating and managing seasonal product categories. You can classify the store’s assortment by seasonal characteristics, for example, summer/winter/spring/fall.

Using seasonal characteristics allows for more accurate product filtering in reports, online sales accounting, and planning promotions and discounts based on the season.

8. Complete List of Products and Services

This mode provides a comprehensive inventory of all products and services available at the business—including name, barcode, SKU, price, manufacturer, product characteristics, etc.

For example, creating a product name allows you to quickly enter a product into the system even if it hasn’t yet arrived at the store or is not documented, enabling you to start selling sooner and avoid sales delays.

9. Creating a Size Range List

This feature is important for clothing and footwear stores that deal with different product sizes. Size accounting helps organize stock, track available sizes, and simplify sales of size-specific products.

10. Grouping Products by Age

This feature is useful for stores selling age-restricted products (alcohol, tobacco, children's toys, clothing, etc.). Grouping products by age helps customers quickly find items for the desired age group, and sellers can better target the right audience.

11. Products Banned for Supplier Orders

Store owners can block orders of certain products from suppliers to avoid purchasing unnecessary or low-quality goods or items with high prices or limited demand.

Once flagged as "Banned," these products will not appear in the list of available products for ordering from a particular supplier in future orders.

12. Deleted Products List

The "Deleted Products" mode in Torgsoft is a tool for managing products removed from sale but which can be reinstated in the assortment. It allows you to view deleted items and restore them if necessary. This is convenient for seasonal or temporarily unavailable products when they are no longer ordered, outdated, or have no demand.

Warehouse and Supply Management

13. Supply Directory and Profitability Analysis

The supply directory is an important feature in Torgsoft that allows merging various incoming invoices into one batch, analyzing product supplies, monitoring stock levels, and determining the profitability of individual product batches.

Organizing the assortment in batches allows for more precise stock tracking, especially when moving goods between warehouses.

This option helps store owners analyze sales across the entire network more deeply, optimize purchases, reduce costs, and increase profitability.

14. Accounting for Complex Components of Services

The program allows accounting for products that are part of services (e.g., shampoo in a car wash service). This is useful for stores offering services, as it enables accurate product consumption tracking during service provision. You can add new products and services, edit information about existing ones, and delete unnecessary positions.

This system simplifies writing off consumed products without additional accounting operations.

15. Packaging of Individual Items

This feature automates packaging processes, which is necessary for stores selling products by weight.

You can integrate scales with the program and generate a product list for loading into the scales, printing labels with barcodes. This ensures accurate weighing and automatic weight information entry into the system, simplifying sales and stock control.

Marketing and Sales

16. Product Groups for Promotions and Discounts

Torgsoft allows creating product groups for participation in promotions or loyalty programs for customers. You can also remove products from groups.

This is an important tool for marketing, allowing for flexible discount and promotion setup on specific products and synchronization with online stores for selected categories only.

17. Restricting Product Sales

This option sets restrictions on selling certain products to named customers in your database. It can be useful for controlling the sale of restricted items.

For example, alcohol after a certain time or products with limited shelf life. It is especially useful for promotional items, setting a limit on how many items can be sold to one customer during a promotion.

18. Quality Certificate

You can view product certificates, their validity periods, and identify products that need certificate updates or new certificates.

This function is crucial for stores selling certified products, such as electronics or food, and for quality control managers and purchasing managers. The ability to store and verify certificates ensures product compliance with legal requirements.

19. Viewing Sales Prices

Viewing sales prices allows controlling product prices across different points of sale, ensuring consistent pricing policies and avoiding price discrepancies between stores.

You can also store prices for individual or all products at once. This is important for quickly implementing price changes when necessary.

Inventory Optimization

20. Error Diagnosis: Merging Products, Changing Barcodes

This function helps identify duplicate barcodes, correct product names, merge identical products with different names, and delete outdated or unused products.

This mode is useful for warehouse managers, accountants, and store owners to keep product inventory in order. It allows quickly finding errors in the system, correcting them, and keeping the product database up-to-date and organized.

How Are These Features Useful for Retail Store Owners?

• Inventory optimization: the software provides powerful tools for inventory management, simplifying product control.

• Marketing capabilities: flexible promotions, loyalty programs, and integration with online stores help boost sales.

• Quality control: additional options for quality certificates and age restrictions help comply with regulations and build customer trust.

• Sales efficiency: label printing, scale setup, price control across various points of sale, and error tracking ensure faster processes and sales accuracy.

Overall, the "Merchandise Management" mode in Torgsoft is a multifunctional tool for automating and managing retail processes, helping store owners organize their business more efficiently.

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