Cosmetics accounting in Torgsoft — means configuring the program so that each cosmetic product stores data about the batch, shelf life, supplier, responsible person, notification, and labeling. It is needed because the transition period ends on August 3, 2026: cosmetics that are first placed on the market in Ukraine after this date must comply with the Technical Regulation, and the seller must confirm the origin of the goods and batch traceability. As a result, you trade cosmetics using the same familiar documents, but with a set of data that helps confirm the origin of the goods, control expiry dates, documents, and batch traceability.
This page is for retail stores, online stores, importers, and sellers under their own trademark who sell cosmetics and do not want to face problems because of missing batch documents, expired goods, or incomplete labeling. The main concern here is not the sale itself, but the ability to quickly show from whom the batch was received, when it arrived, and what to do with it in case of an inspection.
With proper Torgsoft setup, you record the batch, shelf life, supplier, responsible person, and documents in the product card, dynamic characteristics, and goods receipt documents, print labels with the required fields in Ukrainian, upload an honest description to the online store, and build a report to find a specific batch. A separate module to «buy» is not mandatory — most of what is needed is already available in the program.
Cosmetics accounting under the new rules without a separate «cosmetics» program
The batch, shelf life, supplier, responsible person, and notification can be recorded in the same place where you already manage products.
What changes for cosmetics sellers from August 3, 2026
On August 3, 2026, the transition period ends: cosmetic products that are first placed on the market in Ukraine after this date must comply with the Technical Regulation on Cosmetic Products. For the seller, this means a simple set of requirements: the product must be labeled in Ukrainian, have a responsible person in Ukraine, undergo notification, and the supply chain must be confirmed by documents. Products placed on the market before August 3, 2026 may continue to be made available on the market, and they cannot be prohibited only because they do not comply with the new regulation. At the same time, the seller must control the shelf life, safety, labeling, and origin documents.
The accounting program does not «certify» cosmetics and does not submit the notification for you — this is done by the responsible person in the state system. Torgsoft has a different task: to store all this data next to the product so that you can quickly find a batch, show documents, and avoid selling what cannot be sold.
Basic concepts
Responsible person
An entity in Ukraine responsible for the safety and compliance of cosmetics. Its data must be included in the labeling.
Notification
Entering the product into the state electronic system before placing it on the market. This is done by the responsible person.
Batch (lot)
A specific batch of goods with its own number, shelf life, and supply documents.
Period after opening
How many months the product can be used after opening. A mark such as 6M, 12M.
Traceability
The ability to show from whom the batch was received and to whom it was transferred. Data is kept for 3 years after supply.
Labeling
Mandatory inscriptions on the packaging in Ukrainian: responsible person, composition, batch, shelf life, warnings.
Who this page is for
Retail cosmetics store
You buy goods from a Ukrainian supplier and sell them in the original packaging. The main focus is documents, labeling, and expiry dates.
Online store and social media
You sell online and must show the customer the composition, warnings, shelf life, and an honest description without medical promises.
Cosmetics importer
You import goods from abroad. As a rule, you become the responsible person with a full set of data and documents.
Own trademark
You order cosmetics under your own brand. Notification, labeling, composition, and confirmation of the claimed properties are required.
For whom this is less critical. If you sell only individual items without batches and without an online showcase, some settings can be simplified. But even then, supplier documents and shelf life should be recorded.
When to set this up immediately
- You have several suppliers, and the same product arrives in different batches.
- You sell cosmetics online and must show the composition, warnings, and shelf life.
- You import goods or sell them under your own brand.
- You want to quickly find a batch in case of an inspection, return, or recall.
What tasks Torgsoft solves
What it looks like before and after
Before
Data about batches, dates, and documents is stored in folders, chats, and memory. Finding a specific batch in case of an inspection or return takes hours of work.
After
The batch, shelf life, supplier, responsible person, and documents are entered into the program. Finding a batch is a filter or a customizable report.
How to set up cosmetics accounting: steps
Create the «Cosmetics» product type. In the «Product Type Settings» window, add a separate tree branch for cosmetics. The specific name and packaging are entered in the «Description» field on the product editing form.
Add dynamic characteristics. Through the «Show dynamic product parameters» panel, add fields: responsible person, country of origin, notification identifier, composition, warnings, storage conditions, period after opening, presence of nanomaterials.
Record the batch and supplier during receipt. The supplier and date of receipt are stored in the goods receipt invoice. Record the batch number and shelf life in the agreed accounting location — in dynamic characteristics, description, quality certificates, or a note to the receipt, depending on your configuration.
Attach documents. In the product card, on the «Quality Certificates» tab, save the number and expiration date of supplier documents. The program highlights goods whose document has expired or is missing.
Configure label printing. Add the required fields in Ukrainian to the label template: name, composition, manufacturer, country, barcode. This covers part of the labeling requirements.
Configure upload to the online store. Through «Synchronization with the Online Store», send characteristics, photos, and description to the website so that the buyer can see the composition, warnings, and shelf life.
Build a report. Through customizable reports, build the «Cosmetics: batches, shelf lives, suppliers, notification» list for quick batch search.
Important. Filling in these fields is not confirmation that the products comply with the Technical Regulation. Responsibility for the accuracy of the data and for notification in the state system lies with the user or responsible person. Torgsoft stores and organizes data, but does not verify the safety of the composition.
Try setting it up on your own product
Download the 30-day demo version, create the «Cosmetics» product type, add several characteristics, and check how batches and dates are stored. The data remains on your computer.
Torgsoft features for cosmetics
Scenarios by niche
Retail store
You create the «Cosmetics» product type, enter the composition, shelf life, and supplier documents, and print labels in Ukrainian. In case of a return or inspection, you find the batch through a filter or customizable report if the data was entered during receipt.
Online store
Dynamic cosmetics characteristics are uploaded to the website together with photos and description. The buyer sees the composition, warnings, and date, while you keep the description free of medical promises.
Import and own brand
You store the responsible person, country of origin, notification identifier, and safety documents next to the product and upload the data for notification into a report or file.
Example
This example is illustrative. A cosmetics store received a batch of creams from a Ukrainian distributor in July 2026. The supplier and date were recorded in the goods receipt invoice, the product characteristics contain the batch number, shelf life until December 2027, and responsible person, and the «Quality Certificates» tab contains the supplier document.
In September, a request comes to show the movement of this batch. Instead of searching through papers, the seller opens a customizable report, filters by batch, and sees the supplier, receipt date, stock balance, and documents. According to the supply documents, the batch was made available on the market before August 3, 2026, so it cannot be prohibited only because it does not comply with the new regulation. It can be sold if the shelf life has not expired, the product is safe, and origin documents are available.
Which options and features it works with
- Synchronization with the online store — for uploading cosmetics characteristics, photos, and description to the website.
- Warehouse accounting by F1-F2 format — for separating goods receipt invoices by format and a separate «F1 Warehouse Status».
- Label printing — for labeling goods with the required fields in Ukrainian.
- Customizable reports — for collecting traceability data in one list.
Comprehensive automation. Basic product accounting for cosmetics is handled in the program, while separate features — synchronization with the online store, F1-F2 format, customizable reports — depend on the program edition and connected options. Learn more about the editions: Torgsoft Start, Torgsoft Ultra, Terminal. The exact set should be clarified during a consultation.
Terms and where to start
- Basic accounting. Product type, dynamic characteristics, «Description» field, quality certificates, label printing, and reports are available in the program.
- Separate options. Synchronization with the online store, F1-F2 format, and customizable reports depend on the program edition and connected options.
- Demo version. Free for 30 days to set up cosmetics accounting on your own product.
How to start
- Download the demo version and create the «Cosmetics» product type.
- Add dynamic characteristics and create several products with batches and shelf lives.
- Request a consultation to choose the edition and required options.
Frequently asked questions
Do I need a separate program for cosmetics accounting from August 3, 2026?
No. For most sellers, a separate program is not needed. Cosmetics accounting in Torgsoft is handled with existing tools: product type, dynamic characteristics, quality certificates, label printing, reports, and synchronization with the online store.
Does Torgsoft submit the notification for me?
No. The notification is submitted by the responsible person in the state electronic system. In Torgsoft, you store the notification identifier and supplier confirmation next to the product.
How do I store data about the responsible person and composition?
Through dynamic characteristics of the «Cosmetics» product type. You add fields for the responsible person, country of origin, composition, warnings, and storage conditions.
How do I control the shelf life?
The shelf life is recorded in dynamic characteristics, description, or a note to the receipt. Supplier documents and their validity periods are controlled through the «Quality Certificates» tab, where the program highlights goods with an expired or missing document.
Can I prove that the product is «old stock» before August 3, 2026?
Yes, if the supply documents are stored. The supplier and receipt date are recorded in the goods receipt invoice, and the documents are stored in the product card.
Is the F1-F2 format suitable for batch accounting of cosmetics?
The F1-F2 format separates goods receipt invoices by format and maintains a separate «F1 Warehouse Status». It does not replace lot/batch accounting, shelf life control, and recall of a specific batch, and during internal transfers between accounting centers the F1 attribute is not transferred. For full batch accounting, it is supplemented with batch characteristics, expiry dates, and documents.
How can I display cosmetics in the online store according to the requirements?
Through synchronization with the online store, characteristics, photos, and description are sent to the website. This way, the buyer sees the composition, warnings, and shelf life.
Can I block the sale of a specific batch?
There is no separate «block batch» button in the standard mode: the «Product sales restriction» function works for named customers. Control of a problematic batch is built through shelf lives, certificates, and reports, and, if necessary, through a separate customization.
Do I need a license to sell cosmetics?
For ordinary retail trade in cosmetics, there is no separate «cosmetics license». The regulation sets requirements for the product, labeling, responsible person, and notification, not for the seller as such.
Which Torgsoft license supports cosmetics accounting?
Basic product accounting is handled in the program, while separate features — synchronization, F1-F2, customizable reports — depend on the program edition and connected options. The exact set is clarified during a consultation.
Can cosmetics returns be processed in the program?
Yes, returns are processed with standard documents. At the same time, perfumery and cosmetic products of proper quality are included in the list of goods that are not subject to exchange, so returns are mainly possible for goods of improper quality.
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