Multi-currency accounting: exchange rates, prices, and sales

09.04.2025 14:10

Trade automation expert at Torgsoft

Setting up the currency and exchange rates database

Adding currencies. This is done via the Settings - Currency menu. The national currency is fixed in the program, and all necessary foreign currencies (e.g., dollar, euro, zloty) are added.

Setting the exchange rate. This is performed via the Payment - Currency rate menu. It is recommended to specify the commercial selling rate at which the entrepreneur can realistically buy currency for settlements.

Currency exchange. Currency buying or selling operations for business needs are recorded via Payment - Financial document - Currency exchange button.

Product accounting and pricing

Capitalizing goods in currency. When creating an invoice (Document - Goods receipt), the purchase currency is specified. The cost of goods is automatically converted into the national currency at the rate specified in the receipt or at the nearest current rate in the program.

Currency equivalent of the price. In the product card on the Price equivalent in currency tab, you can fix the equivalent of the retail and wholesale price with a binding to the selected currency.

Revaluation by exchange rate. Mass change of selling prices during exchange rate fluctuations is performed via the Warehouse - Calculation of retail and wholesale prices by markup and rate menu. Recalculation is carried out in two ways: from the purchase price or from the equivalent price in currency.

Forming price lists. Creating price lists for clients in the selected currency is available through the Warehouse - Currency price list mode.

Sales and mutual settlements

Working with invoices (B2B). The Document - Trade with invoice issuing mode allows you to form commercial offers and invoices in the required currency. In the invoice settings, there is an option "Fix exchange rate for payment", which prohibits changing the exchange rate when making a payment.

Multi-currency retail sales. Settlement with buyers in foreign currencies at the checkout (in the Realization mode) is possible only with the additional paid option "Multi-currency sales". All financial documents are created in the national currency with automatic recalculation.

Payment to suppliers. Settlements with suppliers are carried out via the Payment - Balance with partners menu (Add payment - Payment to supplier button). Payment can be made both in the currency of the incoming invoice and in the national currency.

Debt control. Monitoring the balance of mutual settlements is conducted in the Payment - Balance with partners mode. The Currency filter allows you to display the commodity-money balance for each specific currency separately.

Програма обліку товару для інтернет-магазинів, крамниць, торгових точок, складів та виробництва

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