Inventory management in an outdoor store

Outdoor store automation: Torgsoft inventory nuances and step-by-step implementation

An outdoor and tourism store is a business with a specific product range. It simultaneously sells small accessories, clothing and footwear with size grids, expensive equipment requiring warranty tracking, and may also provide rental and repair services. Managing such a business manually or in Excel spreadsheets is extremely difficult.

The Torgsoft program is a universal solution for automating retail and wholesale trade, warehousing, and online stores. Below is a detailed guide on the nuances of managing specific inventory and step-by-step system implementation in your store.

Part 1. Nuances of outdoor equipment inventory in Torgsoft

Torgsoft's functionality allows you to configure the program to the individual needs of a tourist store using additional options and basic features.

1. Clothing and footwear inventory (size grids and colors)

Tourist clothing and trekking footwear require size-based tracking. In Torgsoft, you can link a "Size range" to a specific manufacturer and product type. This significantly speeds up goods receipt: you select a model, and the program automatically prompts you to enter the quantity for each size, without creating a separate card for every size.

2. Product seasonality and storage

The assortment of an outdoor store is clearly divided into winter (skis, snowboards) and summer (tents, SUP boards). In Torgsoft, you can specify the "Season" when receiving goods. This makes it easy to filter products, analyze sales by season, and order the necessary equipment on time.

For convenience in warehouse operations, there is an additional option "Collecting goods in a box for seasonal storage". It allows you to automate the collection of off-season items into boxes, their storage, and inventory.

3. Warranty tracking for expensive equipment

For products like GPS navigators, expensive tents, burners, or watches, tracking by serial numbers is important. The additional option "Warranty item accounting by serial numbers" allows you to track warranty periods, keep records of serial numbers, and quickly fill out and print warranty cards.

4. Tourist equipment rental

Many outdoor stores rent out equipment. The additional option "Equipment rental" is specifically designed to track inventory handed over to clients for a certain period. You can easily monitor which items are currently rented and which are available.

5. Repair and maintenance services

If the store has a workshop (e.g., ski edge sharpening, tent repair), the "Repair and warranty service" option will allow you to keep track of repair requests and monitor their status for each client.

6. Assembly and disassembly

In Torgsoft, you can create sets. For example, you can sell a tourist cookware set as a single kit, or take it apart (disassembly) and sell the pot, cups, and cutlery individually.

7. Loyalty programs for tourists

To attract customers, Torgsoft offers powerful marketing tools:

Part 2. Step-by-step implementation of Torgsoft in the store

Implementing Torgsoft can be done in just 1 working day (about 8 hours) without the need to close the store.

Step 1. Choosing a license and equipment

Step 2. Program installation and initial setup

The program is installed on a Windows PC. You can order a "Turnkey implementation" service, where Torgsoft specialists remotely install the program, configure the database, and connect retail equipment and drivers.

Step 3. Creating the product type tree and importing balances

Step 4. Labeling and inventory

Step 5. Sales legalization: sECR and bank terminal

This is a critically important stage to avoid fines from the tax authorities.

Step 6. Access rights setup and staff training

To protect commercial information, the owner needs to differentiate access rights. For example, the "Seller" role only allows selling and returning goods, but hides purchase prices, financial totals, and warehouse status.

When purchasing a license, the client receives 2 hours of free technical support, which can be used during the first month for staff training and fine-tuning the program.

Step 7. Omnichannel: going online

Since sales growth today mainly occurs on the internet, Torgsoft offers several solutions:

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