Choosing the optimal Torgsoft configuration for your business

Navigating the world of Torgsoft capabilities

The purpose of this document is to provide potential and existing clients with a structured guide for choosing the ideal Torgsoft configuration that most accurately matches their specific business needs. Successful automation starts with selecting the right tools, and this guide aims to make the process transparent and well-reasoned.

Torgsoft has a modular structure, which is its key advantage. It consists of base versions (licenses) that cover fundamental inventory and financial accounting needs, as well as a wide range of additional options. These options allow flexible expansion and customization of functionality for specific tasks: from synchronization with marketplaces and production management to service automation and the implementation of advanced marketing tools.

This approach allows a Sole Proprietorship or company owner to avoid paying for unnecessary features and invest only in tools that deliver real value to the business. To form an optimal package, the first and most important step is choosing the base version of the software, which will become the foundation for further automation.

Comparative analysis of Torgsoft license versions

Choosing a base version is the most important strategic decision you make at the start of automation. It defines the architecture of your future system: the business scale you can automate (from a single retail outlet to a national chain), the operating model (local or remote via the internet), and the potential for further growth and scaling. Let’s take a closer look at each of the four available versions.

Torgsoft-Start: the ideal choice to begin

Torgsoft-Start is a solution designed for beginner entrepreneurs who manage one store with one checkout. This version is an optimal entry point into automation, allowing you to set up basic accounting with minimal initial investment.

Core operations available in this version:

• Inventory accounting

• Sales

• Returns

• Stocktaking

A key feature is the ability to work on a local computer without a constant internet connection. At the same time, it is important to understand that this version does not support combining databases for multiple stores, so accounting for each new retail outlet is maintained separately.

Torgsoft-Ultra: a comprehensive solution for a single store

Torgsoft-Ultra is the optimal choice for stable stores with multiple checkouts, several employees (salespeople, administrators, inventory managers), as well as for online stores that require full-featured inventory management.

Key advantages of the Ultra version:

• Support for multiple checkouts with a single centralized database, ensuring synchronization of all operations within one store.

• Operational flexibility: the ability to work both in a local network (without internet access) and remotely via a terminal server.

• Full functionality: support for all available system features and the ability to connect any additional options, including synchronization with online stores and marketplaces.

Torgsoft-Terminal: centralized network management

Torgsoft-Terminal is a powerful and scalable solution created specifically for retail chain owners. Its main purpose is to provide centralized accounting and management of all retail outlets through a single database via the internet.

Key features of the Terminal version:

• Centralized access: support for a large number of stores and checkouts operating with a single database via an internet connection.

• Remote management: the ability to control your business from anywhere in the world with a stable internet connection.

• High scalability: the system is designed to support hundreds of users and checkouts, allowing the business to grow without software limitations.

Torgsoft-Online: automation based on a rental model

Torgsoft-Online offers a fundamentally different approach — renting the server and accounting software. This solution is ideal for entrepreneurs who want to avoid significant initial investments in server hardware and licenses, as well as for those who work primarily remotely.

Key advantages of the Online model:

• Minimal upfront costs: no need to purchase or maintain your own server.

• Full mobility: remote access to the system from anywhere with an internet connection.

• Startup support: the price includes 30 days of technical support for quick setup and deployment.

• High reliability: server infrastructure is equipped with backup power and multi-channel internet, ensuring stable system operation.

To clearly compare the versions, let’s summarize their key characteristics in a table:

After selecting a base version that matches the scale and operating model of your business, the next step is to analyze the specific functionality included in each license.

Structure of basic functionality by “Start” and “Ultra” versions

Even the basic Torgsoft versions include a powerful set of tools for full-fledged inventory and financial accounting. However, there are significant differences between the “Start” and “Ultra”/“Terminal” versions in access to advanced analytics, management, and marketing features. In this section, we take a closer look at which capabilities are available in each version based on the standard menu structure of the software.

Below is a comparative table of key functions grouped by the main menu sections.

As a result, the “Start” version perfectly covers the operational needs of a small business: accounting, sales, and control. However, the “Ultra” and “Terminal” versions represent a shift from simple accounting to business management. They provide tools not only for recording operations but also for in-depth analytics (ABC XYZ analysis), proactive marketing (promotions, customer segmentation), and efficient network logistics management. Understanding this boundary is key to choosing not only today’s capabilities but also the future potential of your business and logically leads to selecting specialized tools.

Expanding capabilities: additional options for specific business tasks

The value of additional options lies in their ability to adapt the standard Torgsoft system to the unique processes and needs of a specific business. They allow automation of narrowly specialized tasks, integration with third-party services, and a significant increase in operational efficiency. Below are the most popular options, grouped by business models and tasks.

Optimizing retail and wholesale operations

For efficient operation of a modern retail outlet, several key challenges must be addressed: compliance with fiscal regulations, fast customer service, and flexible pricing. The options below automate these critical processes.

• Fiscal register connection — ensures legal compliance for businesses using hardware ECR devices by enabling direct printing of fiscal receipts from the software.

• Software ECR — allows compliance with fiscalization requirements without the cost of purchasing and maintaining a hardware ECR, generating electronic receipts directly on the tax authority server. Sold as an annual license.

• Bank terminal integration — speeds up checkout operations and eliminates manual amount entry errors by automatically transferring data from the software to the terminal. Sold as an annual license.

• Weighed goods handling — solves accounting and sales tasks for weighed products through integration with electronic scales for packing or weighing at checkout.

• Wholesale pricing policy — automates wholesale sales by setting multiple price levels that dynamically change based on item quantity in the receipt.

• Gift certificates — introduces a powerful marketing tool that enables issuing, selling, and fully accounting for gift certificate transactions.

E-commerce and online store automation

For businesses entering online sales, the key challenge is synchronizing data between the warehouse and the storefront. The following options create a seamless bridge between physical inventory and digital sales channels.

• Online store synchronization — eliminates manual work and errors by automatically exchanging product data, prices, stock levels, and orders between the accounting system and your website.

• Marketplace integration (Prom.ua, Rozetka.ua) — enables centralized management of sales on leading Ukrainian marketplaces with automatic synchronization of all key data. Sold as an annual license.

• Postal service integration (Nova Poshta, Ukrposhta) — significantly speeds up order processing by allowing creation, printing, and tracking of shipping documents directly from the Torgsoft interface. Sold as an annual license.

• Torgsoft Online Market — offers the fastest way to start online sales by creating a ready-to-use, fully integrated online store within one day.

• Mass SMS and e-mail campaigns — turns your customer base into an active sales tool by enabling marketing and informational campaigns to stimulate repeat purchases. Sold as an annual license.

Production process management

Production automation requires accurate raw material accounting, stage control, and cost calculation. These tools are designed to address exactly these tasks.

• Production: materials and finished goods accounting — provides a full production accounting cycle, from creating bills of materials and tracking raw materials to automatic write-offs and receipt of finished goods.

• Customer order for custom products (built-in feature of Ultra/Terminal versions) — it is important to note that this key tool for ateliers and custom manufacturing is not a paid option but is included in the Ultra and Terminal licenses. It enables handling custom orders with detailed accounting of materials, services, and prepayments.

Service business automation

Rental and repair service businesses face unique accounting challenges. These options allow efficient management of such specific processes.

• Product rental — systematizes accounting of rented items, ensuring control over return dates, deposits, and customer settlements.

• Repair and warranty service — automates service center operations, enabling request tracking, work stage control, spare part usage tracking, and service cost calculation.

Tools for efficiency and security

Efficiency and security are fundamental requirements for modern business. These tools are designed to protect data, optimize staff performance, and provide business control from anywhere.

• Payroll calculation and motivation system — enables a transparent and flexible compensation model by automating salary, bonuses, incentives, and penalties.

• Customer relationship management (CRM) — helps turn one-time buyers into loyal customers by accumulating detailed purchase and preference data for personalized offers.

• Torgsoft mobile app — provides the owner with 24/7 business control, enabling monitoring of sales, stock levels, and inventory via smartphone.

• Torgsoft Hybrid — ensures uninterrupted sales and customer service even during a complete internet outage by automatically synchronizing data once the connection is restored.

• Data security: cloud backup — protects your most valuable business asset—data—by setting up automatic database backups stored in your Google Drive. Sold as an annual license.

The modular structure allows you to assemble a unique configuration that precisely matches your business needs at the current stage, with the ability to add new features as the business grows.

Building your ideal configuration

Summarizing the information above, we can outline a clear and consistent algorithm to help you make an informed decision and choose the optimal Torgsoft configuration for your business.

Below is a step-by-step guide for independent selection:

Step 1: Assess the scale of your business. Answer key questions about your current structure:

• Do you operate independently in a single retail location with one checkout? If so, Torgsoft-Start will cover all basic accounting needs without unnecessary complexity.

• Do you have one store with multiple checkouts and require full functionality and online integrations? Your choice is Torgsoft-Ultra.

• Is your business a retail chain requiring centralized real-time control over all branches? Then Torgsoft-Terminal will be your foundation.

Step 2: Define your investment model. If you prefer minimal upfront costs and a rental approach, consider Torgsoft-Online. This avoids server hardware expenses and allows you to start with minimal investment.

Step 3: Identify your business model. Refer to the relevant subsection in section 4.0 of this guide to determine which specific tasks you need to automate—retail, e-commerce, production, or services. This helps define the required toolset.

Step 4: Compile a list of required additional options. Based on your business model analysis, select the modules that solve your key tasks: ECR integration, marketplace synchronization, payroll calculation, production accounting, and more.

A key advantage to remember is the ability to test the software and almost all additional options for free for 30 days. This unique opportunity allows you to validate your chosen configuration in real business conditions without any financial risk.

We strongly recommend not skipping this stage. Download the demo version, activate all options of interest, and make sure the system fully meets your expectations. This is the best way to make a confident and well-informed decision.