Non-cash trade

01.03.2026 11:33

Accounting and Automation Systems Specialist. Editor.

The "Trade with invoicing" mode is a tool for accounting for trade operations accompanied by the issuance of documents. It is used for wholesale trade, warehouse trade, provision of services, as well as for servicing online stores.

Main functional capabilities

Financial management: accounting for payments by bank transfer (to a checking account) and in cash (to the cash register).

Multicurrency: the ability to issue invoices and conduct mutual settlements in different currencies.

Payment control: registration of full and partial payments, making prepayments, refunding prepayments, as well as monitoring customer debts. All operations are summarized in the "Customer payments" tab.

Logistics control: tracking shipment statuses ("Ready for shipment", "Partially shipped", "Fully shipped") and delivery statuses ("Sent", "Delivered", "Not delivered").

Integration with sPRO/PRO: the ability to print fiscal receipts for prepayment, regular payment, or final settlement.

Document flow

The mode allows generating the following types of documents:

Commercial offer — for preliminary calculation of the cost of goods or services.

Invoice for payment.

Expenditure invoice — generated upon actual shipment of goods.

Certificate of completion — separately for services or summarized for goods and services.

Tax invoice and adjustment calculation for it.

Waybill (TTN) — standard form 1-T, as well as waybills for delivery services Nova Poshta or Ukrposhta (if corresponding additional options are available).

Proforma invoice.

Step-by-step workflow algorithm (Basic scenario)

Step 1. Preparation of a commercial offer (optional stage)

A document is created for a potential customer, into which a list of goods or services is added. This document can be immediately sent to the customer via e-mail directly from the program.

Step 2. Invoice creation

An invoice can be created from scratch or generated automatically based on a commercial offer.

The invoice must specify the customer (recipient) or intermediary, the checking account for payment, and the currency.

A list of goods or services is added (you can use a barcode scanner or add manually).

The created invoice can be sent to the customer via e-mail or uploaded to an FTP server to generate a link.

Step 3. Payment registration

Upon receiving funds from the customer, the payment is recorded:

payment can be made in full or partially (prepayment).

the user selects the payment method: "Cash" (selecting the cash register) or "Non-cash" (selecting the checking account).

if an sPRO is used, a fiscal receipt for prepayment can be printed at this stage.

Step 4. Shipment of goods (Creation of an expenditure invoice)

After the customer has confirmed the order or made a payment, an expenditure invoice is generated.

It is at the moment of creating the expenditure invoice that the actual write-off of goods from the warehouse occurs.

Shipment can be partial (for example, if not all goods are available in the warehouse, an invoice is created only for the available part, and the rest waits for the next shipment).

Step 5. Sending goods (Logistics)

Waybills of postal services (Nova Poshta, Ukrposhta) can be created for the expenditure invoice. The declaration number is recorded in the program, after which the change in the parcel delivery status can be tracked (for example, "Money received" for cash on delivery).

Step 6. Analysis and deal closure

After completing the operation, all actions, debts, overpayments, and expenses can be analyzed on the "Customer payments" tab or using the "Analysis" tab, which displays planned and actual revenue, expenses by invoices, and total debt. Fully paid and shipped invoices are marked as closed in the system.

Програма обліку товару для інтернет-магазинів, крамниць, торгових точок, складів та виробництва

Thank you for your feedback! It will be published after being reviewed by a moderator.

Last name and first name
Phone number
Other contact information
Database type
Do you need a call and consultation from a company employee? Yes No Choose one of the options
I agree with Torgsoft's Privacy Policy. Please review Torgsoft's Privacy Policy. If you agree, please confirm below.

Last name and first name

Phone number

Other contact information

Database type

Do you need a call and consultation from a company employee?

Yes

Choose one of the options

I agree with Torgsoft's Privacy Policy.

Please review Torgsoft's Privacy Policy. If you agree, please confirm below.