10 functions of the accounting software that the business owner needs first of all

The large functionality of the Torgsoft accounting program is discouraging: entrepreneurs sometimes have the false impression that if the program is large, then it is complicated.

It is not. With Torgsoft Accounting is easy.

You just need a different set of features for each stage of automation. This is also the answer to the sacramental question, "Where do I start accounting?"

You have downloaded and installed Torgsoft. We begin with the receipt of goods.

The receipt of goods

First of all, the business owner wants to record what he has in stock, what he owns. The process of counting can not be called very exciting, but once the screen shows the total state of the warehouse, the attitude to accounting changes - there is motivation to do it and to complete the implementation of accounting systems.

For incoming goods, we recommend immediately connecting a label printer and labeling the goods. Labels serve as an indicator on the shelves - you can see which goods have been inventoried and which have not yet been inventoried.

Goods are labeled and order is created on the shelves: the seller is not lost when the buyer asks "how much are the goods?

We can talk about introducing an accounting system when all the goods are labeled.

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Then everything goes according to the classic business processes of trade: selling → recounting → transferring → financial accounting → work with clients → settling accounts with suppliers → controlling sellers → analyzing sales results.

Multicurrency accounting

You often buy goods in foreign currency and sell them in hryvnia.
The program Torgsoft:

• fixes the exchange rate at the current moment,
• sets the markup by type of goods,
• offers a recommended amount of sale depending on the markup, you can round up the price of the goods manually.

Printing labels

The most common and convenient labels are 4x2.5 cm. On this price tag you can mark detailed information about the product, barcode, price, store name, or you can set up a new label template so that the most important information is visible.

For example, for chandeliers, which tend to hang high on the ceiling, you can make a label with a large price. Such a price tag is clearly visible from afar. Part of the label should be allotted for the bar code and a small area for the article number or some other characteristic that would help identify the item, find it in the database manually if the bar code is unclear or there is no scanner handy.

Recounting

At the beginning of record-keeping, the question arises when to conduct a re-count of goods?
There are two recommendations:

1. If the number of unique items of goods up to 5 thousand, it makes sense to recalculate the goods immediately upon arrival. If at the time of arrival are the sales of labeled goods, then it is immediately possible to sell them through the mode "realization" or "Trade with the bill.
2. If the number of unique positions is more than 5 thousand, then it makes sense first to create the nomenclature, "stuff" the database. And only afterwards do the stocktaking.

• How to conduct an inventory properly

Sale of goods

It takes 5-15 minutes to teach a salesperson how to sell a product. So quickly, because the seller needs to know the location of three or four buttons and the sequence of operations with them: find the item in stock or scan it, accept payment, cancel the sale or return the goods if necessary. That's all.

The recommended actions that can be opened for the seller in the "Selling" mode:

1. selecting goods from the warehouse - by default, the seller does not see the purchase prices;
2. possibility to edit the selling price - for those stores that are "close" to their customers and can make a discount on goods or sell goods at a reduced price,
3. report on the sales for the day, so that the salesman can check the fact of sales and make sure he did not miss anything.

• How to sell products in Torgsoft

Two modes for selling items

In Torgsoft you can sell in two modes: "Sales" and "Trade with invoice".

• "Realization" is used by regular stores with a flow of visitors. "Realization" is used at the cash register.
• "Trade with billing" is designed for online stores and work with orders, when the client is named - known, and he pays, as a rule, a card or bank account before sending the goods or cash on delivery or cash on delivery after receiving.

Transfer of goods to another location

When the goods have been inventoried at the main warehouse, the need arises to transfer some of the goods to another store. To do this, do not do a write-off-receipt, but use three clicks and transfer the goods in the menu Document - Internal Transfer: create a document, select the recipient store, scan the goods to be transferred and close the Internal Transfer form.

Cash reconciliation

For financial accounting entrepreneur has a special mode Payments - Financial document.
The entrepreneur sees how much money should be in the cash register, how much was paid by customers by card transfer.

At the end of the day it is important to reconcile the cash desk: recalculate the actual amount of money in cash. If there are discrepancies - recheck the "List of expenses" (sales) and make adjustments to the cash register to hryvnia. To do this, create an incoming or outgoing document in the "Financial document" and reconcile the amount of money in the cash register.

If you take money from the cash register to yourself - conduct this operation in the presence of the seller in the "realization" mode by one of the ways:

• "Hand over the proceeds" - transfer from the store's cash register to your own cash register. This method is suitable if you keep accurate financial accounting for your cash register as well.
• "Collection" if you simply withdraw money from the seller's cash register and do not keep further accounting.

We recommend keeping full financial accounting for all cash registers, because the entrepreneur often spends money from his own pocket for business needs: settlements with suppliers, rent payments, payments for electricity, payment of wages, commissions, etc.
Thus, at the end of the month in the menu "Payment" - "Balance by items of financial analysis" you will see the real picture of management accounting and will not have to ask the question "where did the money go?"

Settlements with suppliers

During the initial receipt of goods, goods are brought in by initial balances, since goods are already in the store and there are no debts to suppliers. This is convenient.

But later, when the goods come in, you need to record the exact amount that has been given to the supplier. Payment to the supplier can be made in the delivery note. This can be done by the owner of the store, if he does not trust the arrival of goods to an employee. Or open this function to an employee so that he or she can enter the payment to the supplier.

The calculation with the supplier is an expense that affects the accounting of the cost of goods and the final profit, thanks to which it becomes clear whether the store is working at a loss.

Overestimation of goods

Many entrepreneurs are worried that they bought the goods 5 years ago for $ 100, but now it's not those dollars and the impression is that they are trading "in deficit".
But in fact the goods were bought at the old ratio and exchange rate.
For such categories of goods can be mass revaluation, and thus see the delta for a discount on this position - how much you can give in to the buyer, whether this category of goods can be promoted, to quickly and attractively for the customer to sell this product.

Stock Analysis

The analysis of the results of trade is worthwhile when there is some kind of sales history. But even at the first stage, you can analyze the overall state of affairs:

• Warehouse - Warehouse Status. In this mode you will see how many goods in stock and for how much, see the actual markup. If the goods remain scarce, then set the sign of the need to order goods. And if the goods in excess, then prohibit ordering it from a supplier.
• Analysis - Period. In this report you can see the result of trade for the month, but while at the beginning of accounting results of trade is not yet available, you can estimate the amount of goods under the price and see the estimated profit.
• Report - Merchandise report for the period, where you will see all receipts and sales of goods in the context of the selected period.
• Report - Report on goods write-offs. If a product was found to be defective during the incoming goods process, you can write it off and comment on why it was written off. In this report, you can estimate the extent of the original loss from improper storage of goods.
• Report - A summary report for the day. The report will display the cash balance at the beginning of the day, the number of sales and returns, the amounts of all financial transactions, and the cash balance at the end of the day. This report can be printed out and signed by the seller, as a confirmation that everything is okay.

Torgsoft accounting program is a control tool and a pledge of calm work for both the business owner and the employees.