Modern services for signing documents online: convenient, fast, reliable

Business process automation has long expanded to online document signing using ECP, KEP, or UEP, according to Law № 851-IV.

To quickly exchange electronic documents and give them official status, you can choose one of the document management services. They offer secure access, confidentiality, and protected storage of electronic keys and passwords. Additionally, they automatically verify the legitimacy of signatures. So, which service should you choose?

Service "Vchasno"

More and more entrepreneurs are choosing this tool for managing documents. The simple interface helps even inexperienced users quickly understand the settings. All necessary information is displayed in one table, right in front of you.

Advantages of the service:

• easy to add and edit documents;

• you can store all files in a cloud archive;

• automatic document antivirus scanning;

• a mobile app for working with files from your smartphone;

• quick signing of incoming and outgoing documents.

How to sign a document with an electronic signature in the "Vchasno" service?

Any contract must first be agreed upon between the parties before it can be signed. In the service, you can use not only KEP or UEP. To sign electronically, you need to:

• log into your personal account on Vchasno,

• select the desired contract from the list of documents,

• open the file and review its contents,

• choose the signing menu on the right side of the screen,

• use the file with the electronic key.

Note that the service allows for signatures from individuals, such as "Diia.Signature" or Mobile.ID. However, to confirm the authority of such a person, the KEP of the company's manager is still required.

Advantages of the Paperless service

Through Paperless, you can sign a document online with an ECP, giving it the same legal power as a paper document.

The service has the following advantages:

• all electronic documents are stored on a dedicated server;

• you can edit and change the structure of the file at any time, for example, adding or removing a recipient;

• you can work with documents 24/7;

• using electronic documents saves printing and storage costs;

• the signing process takes only a few minutes thanks to the setup of a special program.

How to sign a document in Paperless?

• log into your personal account on Paperless,

• click the "Upload" button,

• select the file and add it to the account,

• open the document and click the "Sign" button,

• use SmartID, KEP, or UEP for signing.

You can sign a document with Privatbank's ECP in this service.

Advantages of the DOCUMENT.Online service

Another modern tool that allows you to sign a document online in minutes. Entrepreneurs choose it for the following benefits:

• easy setup of the list of documents,

• creating a directory of partners and contractors,

• sorting documents into special sections for greater convenience,

• the ability to edit the structure and content of files,

• quick document upload and sending to the recipient.

How to sign a document electronically in DOCUMENT.Online?

• log into your personal account,

• open the required document,

• familiarize yourself with the content,

• choose the "Sign" tab in the toolbar and select the signing method;

• check the application of the signature.

Before signing a document with a KEP, make sure it does not have a wet stamp or handwritten signature. Such documents cannot be signed electronically.

The applied KEP stamp will only appear on PDF format documents. Such an image has no legal force and is provided for visualization only.

After the first document signing, the selected file with the key will automatically appear in the "Signing" window for future use.

How to sign a document with Diia?

On the Diia platform, you can sign a document in 2-3 minutes. The content of the document is securely protected and cannot be transferred anywhere. Signed electronic documents can be used under current legislation.

To receive services, you need to:

• upload your personal key file to the service, choose the key carrier type, and enter the password,

• click the "Read Key" button,

• drag the file into the browser or select it on your computer and click "Continue",

• review the file content and sign the electronic document.

The signed file is saved automatically; you only need to specify the location on the disk.

Why is it beneficial to sign a document with ECP in Diia?

The service has the following advantages:

• secure usage: a copy of the document is not stored on the portal;

• the signed file is downloaded in a convenient format,

• access to the "Check Signature" function,

• the possibility of applying two signatures: especially useful for additional contract approval,

• the ability to upload a file and apply an electronic signature for free and without portal authorization.

How to sign a document in CZO?

The Central Certification Authority also provides electronic document signing services. To use it, you need to:

• go to the CZO portal,

• select the electronic signing option,

• choose the key type, such as file-based, token, or cloud,

• upload the key file from your device and enter the password,

• select the document format and download the signed file.

The service users include companies and sole proprietors who provide qualified electronic trust services. ECP obtained from PrivatBank can also be used to sign documents.

Document signing in Torgsoft

In Torgsoft, you can create electronic primary documents, which can be signed through any service convenient for the client.

Torgsoft typically signs documents through the Vchasno, CZO systems, or any other service when it's necessary to confirm the validity of an invoice, work completion act, or bill.