Simplification of fiscal checks, flexibility in choosing payment methods, and complete unification of settings for PECR

In update 2022.0.46, the format of the fiscal receipt was simplified, all payment methods recommended by the State Tax Service of Ukraine were added when forming a receipt via the Electronic Cash Register (ECR), ECR settings were optimized, including the payment method for non-cash transactions and receipt printing; work with prepayments was simplified.

What has been implemented in the ECR operation?

In Torgsoft update 2022.0.46, working with fiscal receipts and the ECR has become even simpler and more convenient for entrepreneurs. Here’s what has changed.

1️⃣ Simplified fiscal receipt format

• The “Cashier” and “Customer signature” fields have been removed from fiscal receipts for payments via bank terminals — receipts print faster, paper consumption is reduced.

• The “Fiscal receipt number”, “Date”, and “Time” fields have been moved according to the FKC-1 requirements to ensure proper formatting and compliance with standards.

• The “Change” field is always displayed in receipts for cash payments, even if the amount is 0 — this increases the transparency of settlements.

2️⃣ ECR settings optimization

Now the payment methods settings are unified for all ECRs instead of being set individually.

All payment methods recommended by the State Tax Service of Ukraine have been added to the software, covering all possible types of settlements with customers. The business will operate in accordance with tax standards automatically.

When forming a receipt in Torgsoft in the "ECR settings" mode, the following payment methods can be configured:

• Non-cash payments processed via terminal by default with transaction registration in the receipt. You can accept customer payments by card, prepayment, on credit, or configure custom methods manually.
• Non-cash payments not processed via a bank terminal. This may include transfer from a current account, card-to-card transfer, online payment by card, internet acquiring, or other methods not tied to a terminal.
• Prepayment — used for advance payments for goods or services if the receipt has not yet been issued. In the ECR settings, you can configure acceptance of non-cash payments, on credit, and others such as via certificates or bonuses.
• On credit — used when the customer pays part of the amount and agrees to pay the remaining balance later.
• Other payment methods — allows configuring custom methods such as certificates, bonuses, credit transfers, or cryptocurrency. For example, when selecting certificate or cryptocurrency, you can accept payments in any form: non-cash, prepayment, on credit, or others.

A new form has also been added for editing payment methods, allowing to change their names and properties, and enable or disable parameters in bulk.

3️⃣ Flexible management of non-cash transactions

• During payment in sales and customer orders, the payment method can be manually selected in the non-cash payment form.

• During product return, the payment method can be specified if the original payment was non-cash.

• If no payment method is selected when forming a fiscal receipt, the software automatically chooses the optimal option.

4️⃣ Simplified prepayment processing

In “Sales with invoice generation”, the payment form and method are selected when entering the customer’s email for receipt delivery.

When closing an order with a non-fiscal prepayment, you can specify the prepayment method and final payment method.

In the “Print fiscal receipts” form, settings have been added to define payment methods for prepayments and credit payments when forming receipts.

5️⃣ Automated payment method selection

After the first selection, the software saves the settings and applies them automatically, while still allowing manual method selection.

Each sales mode retains its own individual payment configuration.

How do these changes help business?

✅ Faster processing of fiscal receipts and document printing.
✅ Fewer manual actions during payments, returns, and prepayments.
✅ All settings comply with legal requirements without manual adjustments.
✅ Entrepreneurs gain full control over non-cash transactions and fiscalization processes.

The update was released in version Torgsoft 2022.0.46.

How does the ECR help automate sales?

Thanks to integration with the ECR, entrepreneurs can automate the sales processing in accordance with tax requirements. The software sends transaction data to the tax server without the need for expensive fiscal equipment.

Entrepreneurs can print receipts on both fiscal and non-fiscal printers, manage receipt printing settings, and automatically send copies to customers via SMS, email, or Viber.

The software also provides the output of payment information made through a bank terminal on the receipt, as required by Ukrainian law, which increases payment transparency and simplifies accounting of non-cash payments.

If the terminal is integrated with the software, the system records the transaction automatically; otherwise, the payment method must be entered manually.

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According to the latest legislative requirements (Order of the Ministry of Finance No. 601 dated 22.11.2024), the format and content of fiscal receipts have changed.

For example, all receipts now contain a QR code that allows customers to verify the authenticity of the receipt on the tax service website.

If a customer pays for goods using several payment methods (cash, card, certificate, etc.), each form of payment will be displayed as a separate line in the receipt.