How to set up product accounting for an online store in Torgsoft

Own online store — is a full-fledged business structure that requires reliable control of stock, prices, orders, and continuous customer engagement. Manually managing the assortment is difficult, time-consuming, and inefficient.

All this is possible thanks to automated solutions such as the Torgsoft accounting software.

How does Torgsoft systematize accounting and sales in an online store?

Torgsoft is a Ukrainian accounting program suitable for retail and wholesale trade, warehouses and production, online stores, and the service sector.

Thanks to modular functionality, Torgsoft allows full automation of the online sales cycle — from product arrival to shipment to the customer from the online store. 

Inventory accounting in an online store with Torgsoft helps to:

• Automatically update product information on the website;

• Ensure product availability at the right time.

• Prevent overstocking and losses.

• Forecast demand and plan purchases.

As well as manage orders efficiently:

• record customer orders;

• maintain purchase history;

• manage delivery;

• conduct sales analytics. 

What you need to get started

• A license for Ultra or Terminal.

• An additional option «Synchronization with an online store».

• An online store that supports .csv/.yml file synchronization or works via API.

 Technical requirements for data synchronization between Torgsoft and the website. 

Torgsoft capabilities for online sales

✔️ Inventory accounting:

• Stock tracking and item movements: arrival, sales, returns.

• Creating categories, adding and editing product cards.

• Uploading prices or product databases from suppliers.

✔️ Sales and document management:

• Creating invoices, receipts, delivery notes, price lists for customers.

• Issuing fiscal receipts (ECR).

• Importing bank statements.

✔️ Purchases and analytics:

• Creating orders to suppliers.

• Monitoring deliveries.

• Sales, demand, and profitability analysis.

✔️ Creating a user-friendly catalog:

• Creating product categories and subcategories.

• Adding key attributes to product cards: SKU, price, discount, extended descriptions, and detailed specifications.

• Adding product photos. 

✔️ Integration:

• Synchronization with online stores and marketplaces.

• Processing orders and creating Nova Poshta / Ukrposhta waybills.

• Integration with CRM, IP-telephony, and sms/email campaigns.

 How does Torgsoft integrate with an online store?

What gets synchronized?

Steps of data synchronization between Torgsoft and an online store

1.  The Sole Proprietorship adds a new product to Torgsoft: name: dress "Summer", price: 1200 UAH, sizes: S, M, L. Photo, description, brand.

2.  The product is automatically uploaded to the site via .csv or .yml export.

3.  The website updates the product page.

4.  A customer places an order: selects a size, enters a delivery address.

5.  The order is received in Torgsoft: the manager sees the customer’s name, phone number, product, and payment status.

6.  The order is processed in Torgsoft: an invoice is created, the product is reserved, a shipping label is printed.

7.  An SMS or e-mail with confirmation is sent.

How to properly set up product accounting: tips for beginners

1. Define the product structure — plan categories and attributes in advance.

2. Fill in all product information: photos, description, manufacturer, sizes, etc.

3. Set up discounts and bonuses — this encourages repeat purchases.

4. Check the website’s operation with FTP or API — this is a key technical aspect.

5. Automate message sending — use mass messaging.

6. Integrate with marketplaces: Rozetka, Prom, Satu — this expands your reach.

What other Torgsoft functions simplify working with an online store?

• Synchronization with Nova Poshta / Ukrposhta.

• CRM for logging inquiries and calls.

• Gift certificates.

• Mass SMS/Viber messaging.

• Bonus system with expiration date.

• Wholesale pricing policy.

Learn more about the “Synchronization with online store” settings: 

• Synchronization with Online Store. Instructions

• Legal regulation of online trade

• Online trade for Sole Proprietorships: NACE code, taxes, ECR

Torgsoft Online Market (TOM) — is a modern platform for creating an online store that fully integrates with the Torgsoft accounting software and allows entrepreneurs to sell products online immediately after launching the website. If you already have a product database in Torgsoft, connecting TOM takes one day and requires no extra effort: the catalog automatically synchronizes with your online store, and all data updates synchronously. 

Unlike standalone sites on builders, TOM is part of the unified Torgsoft ecosystem, created specifically for retail automation, making the launch of online sales fast, convenient, and profitable.

Frequently Asked Questions

What data is synchronized between Torgsoft and the online store?

Product cards (names, descriptions, photos, prices, stock levels), orders, customer contact information, and statuses are synchronized. Data exchange is possible via .csv/.yml files or API.

What license is required to connect an online store to Torgsoft?

You need the Ultra or Terminal license, as well as the additional option "Synchronization with the online store".

What if my website does not support API?

You can use .csv or .yml file formats for data exchange. Torgsoft supports both options, which are suitable for most CMS platforms.

What does the order processing workflow look like in Torgsoft?

The customer places an order on the website → the data is transferred to Torgsoft → the manager sees the order, creates the invoice and sends confirmation to the customer.

Can Torgsoft be integrated with marketplaces like Rozetka or Prom?

Yes, the software supports integration with Rozetka, Prom, Satu, and other platforms. This allows centralized product management across all channels.

Is it possible to manage inventory for both an offline store and a website simultaneously?

Yes, Torgsoft allows inventory management in a single database, regardless of the number of retail locations or online channels. Stock levels are automatically synchronized across all channels.

How is Torgsoft Online Market different from other website builders?

TOM is a ready-to-use solution fully integrated with Torgsoft accounting. You get a website that automatically imports products, stock, photos, and descriptions from the accounting system. Launch — in 1 day.