7 mistakes in product management — how to avoid them with the help of Torgsoft

Product management is the heart of any retail business. Your profit, customer satisfaction, and peace of mind depend on how efficiently you control your assortment. Entrepreneurs often face the same issues with assortment, stock, and purchasing.

But most of these problems are easy to solve — especially if you use the Torgsoft software. It includes a set of tools that help avoid typical inventory accounting mistakes. Let’s look at the most common errors and how to prevent them.

 Mistake #1: you don’t know what you have in stock

How often does this happen: a customer asks about a product, and you're not sure — is it in the warehouse, on display, or completely gone? This confusion can damage your reputation. Lack of control leads to lost sales.

✅ What Torgsoft offers:

The program modes “Merchandising” and “Warehouse” allow you to:

• Automate new arrivals and restocking: in Torgsoft, you can create a reference list of product types and characteristics, helping you organize a large assortment, especially if your store deals with diverse categories.

• The convenient product classification allows for quick posting and filtering by specified parameters.

• Check stock levels at all accounting centers at any time through the "Warehouse → Stock status" mode.

• Maintain a stock accounting form in line with legal requirements, giving you a complete picture per warehouse: quantity sold without ECR or pECR, items received or written off, transfers.

• Automatically calculate minimum and maximum stock levels to avoid “dead zones” — items lying idle, increasing storage costs.

 Mistake #2: “I’ll buy a lot — just in case”

An entrepreneur buys a large batch of what seems promising. But it doesn’t sell. The warehouse is full, funds are frozen.

✅ How Torgsoft helps:

• “Warehouse status analysis” by storage periods gives a clear picture of stock, not just in the main warehouse but also in sublocations. Handy filters help narrow searches by season, manufacturer, supplier, brand, product type, or even barcode.

• “Overdue stock analysis” helps identify long-unsold items.

• “Stock balance analysis” gives a complete picture of inventory: quantities by date, accounting center, supplier, and currency. Useful for restocking and avoiding sales gaps.

• “ABC and XYZ analysis” categorizes goods by importance and sales stability. XYZ analysis shows demand stability: X items sell steadily and are easy to forecast; Z items have unpredictable demand.

 Mistake #3: you don’t track suppliers and purchases

Working with multiple suppliers can cause chaos: who delivered what, when, at what price, and with what payment terms?

✅ How Torgsoft solves it:

In “Merchandising” → “Purchase reference”, “Supplier warehouse”, you can:

• Track all purchases and suppliers,

• merge multiple invoices into a single batch,

• analyze supplies, control warehouse inventory,

• evaluate batch profitability — e.g., if the same product came from different suppliers, filters will show which was more profitable.

• see who offers the best prices.

 Mistake #4: “Why use labels — I can tell what it is”

Unlabeled products complicate cashier work and cause errors.

✅ How Torgsoft helps:

• Automatic barcode generation and label printing for unmarked goods.

• Custom label printing for different formats.

• Price calculation for dual-price labels (e.g. old + promotional price with discount).

Mode: Merchandising → Label printing, Label print settings.

 Mistake #5: you don’t know what brings profit

Selling a lot doesn’t mean earning a lot. Ignoring markup, costs, or seasonality can mean breaking even or going negative.

✅ How Torgsoft helps:

• The “Profitability by period” analysis mode shows which items are profitable and which just take up space. It shows margin changes by season or discount.

You’ll see everything: received, sold, remaining stock, selling price, cost, and most importantly — real profit. This helps you decide which goods to push or drop.

• The “Revenue by discount rate” mode analyzes the effectiveness of discounts and promotions. See whether a seasonal sale increased profit or just cut margins. Also track how different customer categories (e.g. regular, VIP) react to various discount types.

• Automatic markup calculation with currency, exchange rate, and tax considerations.

• ABC analysis in Torgsoft focuses on profitability. It splits products into A, B, and C: Category A — top sellers, must always be in stock. B — medium importance. C — weak sellers, often unnecessary. This saves money, boosts turnover, and reduces inventory.

 Mistake #6: “We’ll do stocktake someday...”

Discrepancies, stock mix-ups, suspected theft — but no inventory done for months.

✅ How Torgsoft helps:

• Full or partial inventory checks automate comparison between actual and recorded stock. The system shows overages and shortages by item group.

• Inventory records log changes and automatically generate arrival/write-off documents, easing accounting.

Mode: Document → Inventory statement

 Mistake #7: you do everything manually or in Excel

Classic scenario. Excel is good, but not for dynamic daily operations. Manual entry = errors and wasted time.

✅ How Torgsoft solves this:

• All data updates in real time,

• Receipts, invoices, reports are auto-generated,

• Quick and accurate sales/returns processing,

• Accurate tracking of customer/supplier balances and debts,

• Automation of loyalty programs and discount management,

• Integration with POS hardware, ECR software, marketing services, marketplaces, and online stores.

Assortment, sales, and reporting — all in one place

Torgsoft is a universal accounting system combining the features of several tools:

✔️ Flexible assortment management: sizes, seasons, collections, manufacturers, product grouping by type/attribute = easy promo setup.

✔️ Stock management, item tracking, inter-store transfers, product barcoding.

✔️ Financial accounting and reporting: detailed sales reports, fiscal registration, gross profit and expense tracking for business process optimization.

✔️ Analytics and decision-making: collect and analyze data for strategic planning — assortment, pricing, marketing campaigns.

✔️ Retail marketing: discount program management, promo setup, loyalty systems — all help increase sales and product visibility.

✔️ Torgsoft customer accounting system automates buyer management and includes all key CRM tools.

Retail is like sailing a ship. With a map and compass, you know exactly where you're going. Torgsoft is that compass — helping you not just “stay afloat”, but grow, earn, and enjoy your business.

Torgsoft helps every entrepreneur become a business pro — even without special education — and avoid costly mistakes.