Accounting software for small stores

Torgsoft-Start

Inventory management software "Torgsoft-Start" — it is:

the beginning of trade automation,
simple inventory management,
software for one store with one or two cash registers,
the most essential features for efficient warehouse accounting

This is a simplified version of the Torgsoft accounting program. It includes the basic functionality for trade and store management.

Additional options for Torgsoft-Start

Accounting capabilities in Torgsoft-Start

Merchandising

Label printing	Printing labels for goods: for all goods or individually.
Product type	Creation of a product type directory. Setting up additional product characteristics for each type. Dynamic product characteristics.
Manufacturer	Manufacturer directory. The manufacturer’s name is included in the product name formation.
Season	Season directory. Indicated in the product card. Products can be sorted by this parameter and analyzed by season.
Complete list of goods and services	Creating a product name if the product has not yet been received. Creating and editing services. The complete list contains all product, service, and model names ever entered into the system.
Accounting for complex composite services	These are services that include goods. For example, a car wash service that includes shampoo. When such a service is sold, in addition to the car wash, the composition of the service (in this case, shampoo) is added at a ZERO price to deduct it from the warehouse.
Size range	Creation of size range lists. Allows receiving the entire size range at once. A size range can be linked to a specific manufacturer.
Packaged goods	Selecting the scales to be used in the program. Creating a list of products to load into the scales.
Deleted goods	List of deleted (deactivated) products with the ability to restore them.
Quality certificates	Viewing and editing the list of goods with quality certificates added in the product card. Displaying goods with valid certificates, expired ones, or those without certificates.
Error diagnostics	Viewing product name changes. Analysis of goods with duplicate barcodes: ability to merge, assign new barcodes, or cancel barcode changes. Product reclassification: reassigning product references to type, manufacturer, or season directories. Linking initial stock to specific suppliers.
Selling price	Viewing selling prices of goods by specific accounting centers.
Label print buffer	Accumulation of prepared labels for printing. More efficient use of A4 and A5 paper when printing on an office printer.
Reprint label	Printing a product label by scanning a barcode or manually entering a barcode or article number.
Icon directory	Uploading and assigning icons to product types. Printing labels with icons.

Document

Goods receipt	Receiving goods using a barcode scanner, by article number, or by selecting goods from the warehouse.
Return of goods to supplier	Returning defective or unnecessary goods to avoid “freezing” money in poorly selling products.
Sales	Selling goods by barcodes, article numbers, or by selecting goods from the warehouse.
Return	Returning goods from a customer with return period control, return by barcode on the sales receipt, and printing a return receipt.
Write-off of goods from warehouse	List of written-off goods with product photos, names, barcodes, article numbers, quantity, cost, price, and remaining stock. Indication of the reason or recipient for the write-off. Printing of the write-off act.
Inventory statement	Inventory control in the store: creating a statement, selecting product groups by type, manufacturer, or supplier. Option to block or not block goods during the inventory process. Printing inventory reports. Report on shortages or surpluses.
Revaluation protocol	Viewing revalued goods. Printing the revaluation protocol. Export to Excel and HTML.

Payment

Balance with partners	Accounting and control of debts with counterparties: who owes me and to whom I owe.
Unpaid sales of regular customers	Accounting for unpaid sales caused by failures, such as power outages. Payment or deletion of the sale if the product has been sold or written off again.
Financial document	Managerial accounting: recording all financial transactions, settlements with suppliers and counterparties, money transfers between cash registers, cash withdrawals, accounting of current company expenses by financial analysis items, currency exchange, collection, cash deposits, and more.
Cash results	Generating a daily cash report. Viewing information about cash verification by denomination.
Balance by financial analysis items	Comprehensive analysis of cash flow within the hierarchy of financial analysis items.
Exchange rate	Currency rate directory: creating and editing exchange rates for the current day.
Currency exchange	Recording currency exchange transactions between accounts or cash registers within the trading network.

Warehouse

Warehouse status	A complete list of goods received in the warehouse. Product filters: out of stock, weight-based goods, discounted goods, with photo, fiscal and non-fiscal goods, discounted and others. Product assembly and disassembly, adding products to the inventory statement.
Warehouse by product type	List of goods in the warehouse linked to the product type tree. Viewing goods in stock with photos. Product name, barcode, article number, quantity, retail price, discount percentage, discounted price, wholesale price, warehouse, retail price equivalent, wholesale price equivalent, and equivalent currency.
Warehouse by models	List and analysis of product models in the warehouse. Printing product labels. Viewing warehouse status by models: product type, manufacturer collection, product description, color, material, article, season, unit of measurement, gender, measure, release date, and photo. The size is not included in the model definition. Recalculation of cost by models. Changing the selling price.
Product movement	Product movement filtered by period and accounting centers. Product warehouse card – displays all product movements for the current accounting center: date, document number, document type, source, or recipient. Displays incoming, outgoing, and remaining quantities.
Turnover statement by quantity	Analysis and printing of product balances as of a specific date with details such as product name, article, barcode, and also: opening balance, receipts, customer returns, internal transfers in, sales, internal transfers out, write-offs, supplier returns, closing balance, quantity, and cost changes.
Turnover statement by cost	Analysis and printing of product cost as of a specific date with details such as product name, article, barcode, and also: opening balance, receipts, customer returns, internal transfers in, sales, internal transfers out, write-offs, supplier returns, closing balance, quantity, and cost changes.
Inventory turnover	Analysis of product quantity and cost as of a specific date with details such as product name, article, barcode, and also: opening balance, receipts, customer returns, internal transfers in, sales, internal transfers out, write-offs, supplier returns, closing balance, quantity, and cost changes.
List of receipts	Viewing and deleting incoming invoices: receipts, customer returns, transfers. Printing product labels by verified quantity, by invoice quantity, or individually.
List of expenses	Viewing and deleting outgoing invoices: sales, write-offs, defect returns, transfers. Restriction on product returns.
Product total for the period	Product totals for a specific period with document printing options. Filter by document type: receipt, sale, return, internal transfer, write-off, supplier return, defect return.
Register of incoming invoices	List of all incoming invoices, their distribution by locations, and payment control. The register displays the supplier, recipient, currency, company, and payment status – unpaid, partially paid, paid, unpaid, or partially paid.
Warehouse documents log	List of all warehouse documents: receipt, sale, return, internal transfer, write-off, supplier return, defect return. Available document information: date, number, sender, recipient, total amount, price list amount, national currency amount, wholesale amount, product type, discount percentage, form, company, cost total, who changed the document, and comments.
Selling price change	Displays selling price changes for a specified period with the ability to cancel the change and print labels.
Retail price calculation by markup and rate	Recalculation of retail and wholesale prices based on exchange rate or markup. Calculation methods: from purchase or equivalent price, exchange rate – current or nearest, price change – instantly or via revaluation act.

Report

Product report for the period	Warehouse status, goods receipts from suppliers and total purchase amounts, opening stock, internal transfers, customer returns, sales, supplier returns, write-offs.
Cash report for the day	List of all cash operations with comments for each financial transaction.
Summary report for the day	Information on cash flow and financial operations, cash day opening and closing. Report on salespersons’ work, opening cash balance, total number of sales and return receipts. Cash and non-cash sales totals, returns, expenses, cash collection, and final cash balance at the end of the day.
Gross income for the period	Accounting of trade revenue received in cash registers and bank accounts during the period, excluding returns. The report helps control gross income to avoid exceeding the limits of a Sole Proprietorship or enterprise.
Statement for the period	Report for reconciling current accounts and cash registers: opening balance, expenses, receipts, and closing balance.
Custom reports	Creating custom reports using FastReport.

Analysis

Period	Analysis of trading results by retail network or accounting centers: gross income, product profit, expenses, and net profit. Incoming goods, sales, cost of sales, total discounts, markup, returns, quantity of goods at the end of the period, balance of gift certificates, and information about the current warehouse status.
Sales analysis by product type	Sales results by product types with filters by accounting centers, clients, and manufacturers. Revenue analysis in numbers and graphs. Viewing sales and receipts, cost calculation.
Sales revenue analysis by manufacturers	Sales results by product manufacturers to determine which products generate the main income. Analysis by product types and manufacturers.
Fiscal goods sales analysis	Analysis of revenue by product groups for reporting purposes. Filtering of goods sold through a fiscal ECR, a non-fiscal receipt printer, or without a fiscal receipt.

Marketing

Clients	Client management form: database, amount for discount calculation, total sales and returns, contact information, and discount card type. Client management actions: printing discount cards, bonuses, mutual settlements card, client contacts, and more.
Printing client questionnaires	Printing a client questionnaire template for issuing a discount card.
Discount policy	Flexible configuration of cumulative and one-time discounts and discount card types.

System sections and settings

Database	Allows saving the database to disk, loading the database, and updating information.
Product prices	Form for saving and loading selling prices.
Customer purchase totals	Saving and loading customer purchase amounts.
Stock balances	Saving warehouse status in the inventory report.
Exchange of warehouse documents	Transfer of information between identical databases, where warehouse documents are missing for some reason.
Sales drafts	Sales that were unexpectedly interrupted: power outage, computer shutdown, etc.
User activity log	Automatic recording of user events: error, warning, confirmation, information, and actions with warehouse documents.
User activity log for edit forms	Displays users and which forms they edited. Actions are recorded in forms such as: Bank terminal, Merchant of the bank terminal, Nova Poshta sender, Parameters, Point of sale, Sales plan and Personal sales plan, Payroll, Product type, Shift.
Document change log	Registration of changes to warehouse and financial documents: receipt, sale, return, internal transfer, write-off, return to supplier, return of defective goods, financial document, and payment.
Load update module	Program update by one version, for example, from 502 to 503.
Rebuild and reorganize indexes and update statistics	Actions to perform if the program slows down or takes a long time to start.
Retail network	Management of accounting centers, enterprise details, cash registers, and bank accounts.
Users	Creation of Torgsoft users, setting passwords, defining role restrictions, and limiting access to accounting centers, cash registers, and accounts. Viewing start and end times of work.
Employee	Employee profile. Work analysis by receipts for a period. Setting bonuses by product type. Attendance journal.
Contractor	Customers, partners, suppliers. Configuration of contractor card: name, type of partnership, address, and details, initial debts, and documents. List of inactive contractors.
Bank	List of banks with institution details assigned to the enterprise.
Currency	Setup of accounting currencies, denominations of banknotes and coins.
Supplier	List of all suppliers across enterprises: name, description, phone, address. Printing envelopes for mailing. Supplier settlements card.
Cash register	All cash registers by accounting centers in different currencies linked to the cashier and controller.
Sounds	Setup or disabling of sounds for 18 events: product not found, product added to recheck, birthday greeting, and others.
Parameters	Setup of basic Torgsoft system parameters that significantly affect the operation of the accounting program.
Label printing setup	Setup of any templates for printing price tags, labels, and stickers.
Printer selection	Workplace printer setup for printing labels and fiscal receipts.
Print template setup	Templates for reports, acts, questionnaires, schedules, contracts, orders, receipts, route sheets, invoices, payment orders, expense invoices, fiscal documents, and others.
Email template setup	Template for printing addresses on envelopes.
Cash register selection	Default cash register selection for a user.
Default bank account selection	Default bank account selection for a user.
Data collection terminal	Setup of the data collection terminal for exporting the product database and importing documents. Setup of fields: barcode, article, product name, unit of measurement, price, quantity.
Scheduled tasks	Automatic regular tasks: archiving, cost calculation, notifications of bonus write-offs, and export of product movement to a file.
Role settings	Configuration of user roles: restriction of employee access to each function, button, form, and column.
Payment purpose	Recording regular and recurring payment purposes used later in the Payments — Financial document menu.
Software ECR	Configuration of the software ECR: enterprise name, point of sale address, EDRPOU, fiscal and local ECR number, cashier’s full name, private key file, certification center address, password, and number of receipts in offline mode. Setup of taxes and payment methods.
List of additional features	List of additional options that can be activated for this license type, including temporary activation for 30 days.

Start

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