Packing goods into a box for seasonal storage

What is warehousing?

Warehousing is the transfer of goods to a specially designated room for a certain period of time, usually for a season. This is necessary for the temporary storage of excess stocks that take up useful space in the retail space.
Goods can be stored in containers, boxes, or on pallets.

Why do you need to remove seasonal goods from store shelves?

Seasonal goods are removed from store shelves for several reasons, including:

• To make room for new products of the current season.
• To reduce clutter — a disorganized space makes an unpleasant impression on customers.
• To keep products looking good, as prolonged storage on the shelf can make products look dusty or outdated.
• To protect the product: seasonal products can be vulnerable to temperature changes or constant customer touch, so by removing them from the shelf, you can protect them from damage.
• To improve inventory management: By removing seasonal goods from the shelves, a business owner can track and manage inventory objectively and optimally, ensuring that the store has only the right products to meet customer demand.

How to organize seasonal storage of goods?

The general rules are as follows:

1. Identify seasonal products — the assortment that is needed only at certain times of the year, such as holiday decorations, winter clothing, etc.
2. Free up storage space, estimate how much space you need for seasonal items.
3. Group things by season in the accounting program, be sure to mark these items with barcode prices, keep track of their location and quantity.
4. Use vertical space by storing seasonal goods on shelves or mezzanines properly to protect them from damage or spoilage, for example, wrap delicate goods in protective material or store heavy goods on lower shelves.
5. Rotation of stocks: control the balance of seasonal stocks in the accounting program so that the old assortment is disposed of first and the stocks are up to date.

Accounting for seasonal goods in the Torgsoft program

Seasonality is clearly visible in the sale of many types of products. Stocks of seasonal goods must cover the demand for goods, which means that by the end of the season and at the time of the decline in customer interest, a certain amount of goods remains. Such goods need to be packed and stored until the next season.

It is important to know where, how much, and what kind of goods have been moved to the warehouse so that you do not order similar items in excess next season.

The additional option "Collecting goods in a box for seasonal storage" records the fact of collecting goods in a box, moving the box to the specified location.

Work with the option takes place in the mode Document → Pick → Box for seasonal storage.

The algorithm is as follows:

1. The storekeeper, seller, or commodity expert scans the goods that are placed in the box.
2. The accounting program records the fact of placing the goods in the box and moves the goods to the temporary storage warehouse. This way, the goods will not be mixed with the current seasonal goods.
3. A unique barcode is created for the box, which can be printed and glued to the box. It is also worth printing the contents of the box and putting a list in the box.
4. If the seller needs to sell the goods that are in seasonal storage, the seller will be able to use a special search mode that will determine which box the goods are stored in and remove the goods from the box and from the accounting system.
5. During the re-inventory, the goods in boxes can be listed separately — in the box inventory mode.

Additional option:

• helps to simplify the storage of seasonal goods,
• eliminates the need to keep out-of-date goods in sight,
• optimizes the use of retail space and warehouse storage,
• organizes packing of seasonal goods in a box without the risk of being lost or forgotten,
• allows you to download product data from the data collection terminal when collecting goods in a box,
• allows you to print the contents of the box, the label on the box, the list of boxes, as well as the list of boxes with the warehouse,
• allows you to remove the goods from the box at any time,
• can move goods from one box to another,
• can move the box to another accounting center,
• stores goods with warranty records and serial numbers,
• allows you to re-account boxes for seasonal storage,
• allows you to quickly disassemble boxes at the beginning of the season.

It is worth noting that the cost of a box containing goods for seasonal storage is calculated at a cost equal to the cost of the constituent goods, so the total cost of the warehouse will remain the same.

How to organize seasonal goods in a warehouse?

There are several ways to organize goods in a warehouse, some of which are the most common:

• FIFO — First In First Out: this method involves storing goods in such a sequence that the oldest goods are used or sold first.
• LIFO — Last In First Out: The opposite of FIFO, this method involves selling the newest inventory first.
• ABC-analysis involves grouping goods according to their importance or value, with the most valuable ones given priority in terms of storage space and accessibility.
• Slotting: The best place to store an item is determined based on its size, weight, frequency of use, and other factors.
• Kanban system: inventory management in which goods are replenished only as they are used or sold.
• Lean storage: minimizing the use of warehouse space, the purpose of which is to remove unnecessary goods: sell out quickly, sell in sets with locomotive goods, sell markdowns at almost cost, donate goods to charity.

What do you need for seasonal storage of goods?

1. Accounting program for warehouse inventory management Torgsoft Ultra or Terminal.
2. Additional option "Collecting goods in a box for seasonal storage"

The "Storage location of goods in the warehouse" function will also be useful to label the shelves and quickly find the goods at their designated "address".