Warehouse accounting in F1-F2 format

What is F1-F2 warehouse?

It is common in the accounting of alcohol and tobacco products to require a clear division of each item into two batches and to monitor the stock of one batch to ensure that only products from one batch are displayed on the shelf. Manually controlling this is challenging because the seller must know exactly which batch the product is taken from. In this case, it is necessary to divide the stock into F1 and F2 batches.

The additional feature Warehouse Accounting in F1-F2 Format monitors the division of product batches into fiscal (F1) and non-fiscal (F2) and provides accurate data on how much stock is in the warehouse and how many items remain in each batch.

Principles of Warehouse Accounting in F1-F2 Format

1. Set the "fiscal" attribute for goods that need to be divided into F1 and F2 batches.
2. When creating an income invoice, select the F1 or F2 attribute. F1 refers to a batch of goods requiring special control.
3. In Warehouse - Stock Status, the product will be displayed from both types of income invoices - F1 and F2 - in the total quantity.
4. In F1 stock, the quantity of goods is calculated as the difference between the goods in income invoices of F1 format and the number of sales made through the fiscal register.
5. Only goods sold through the fiscal register are written off from the F1 stock.
6. If necessary, the F1 stock quantity can be adjusted manually.
7. The F1 stock status can be viewed with a breakdown by accounting centers or on any selected date.

The additional feature Warehouse Accounting in F1-F2 Format allows monitoring the division of product batches, ensuring proper shelf display.

Attention! The additional function "Warehouse Accounting in F1-F2 Format" may not correctly account for the quantities and totals on the "F1 Stock Status" form in the following cases:

• When using internal transfers between accounting centers for goods received under F1, because this attribute cannot be transferred through the internal transfer document. The F1 attribute can only be set on the income invoice.
• When using the "Trade with Invoice Issuance" mode if the fiscal receipt has not been printed for the expenditure invoice.
• When using the "Customer Order" or "Custom Product Order" mode, if the fiscal receipt has not been printed upon the sale of the goods (sale refers to the moment when the goods are actually handed over to the customer).

Nuances and Rules for Selling Alcohol and Tobacco

The sale of alcohol and tobacco is a profitable but demanding business. To organize this type of trade, the following nuances must be considered:

License for Alcohol Sales

First, you need to obtain a license for alcohol sales. The cost of the license depends on the trade location.
To obtain an alcohol license, you must pay ¼ of the annual license fee, submit an application specifying the trade location, activity type, and a list of ECRs with registration details in the tax authorities. The license cost is calculated for each ECR. Note that the license is issued for a specific trade location: if you decide to sell alcohol, for example, at an event or open a new store, you must obtain a separate license.

Registration of Alcohol Storage Location

If you store alcohol products at a location other than the point of sale, you must register the warehouse in the Unified State Register of Storage Locations.

Responsibility for Violating Minimum Prices

According to the Cabinet of Ministers resolution of 30.10.2008 No. 957, minimum retail prices for alcohol are established. Exceeding these prices incurs a fine of 100% of the received batch's value but not less than 10,000 UAH.

Responsibility for Selling Without a License

The fine for unlicensed alcohol sales is significant - 200% of the received batch's value but not less than 17,000 UAH.

Reporting: Alcohol Declaration

Reports must be submitted monthly throughout the license term, regardless of whether alcohol and tobacco products were sold or if there are remaining stocks.

The Torgsoft program can simplify the management of this type of business. In addition to well-designed algorithms for selling any goods, it includes features for selling alcohol and tobacco products - Warehouse Accounting in F1-F2 Format.