F1–F2 warehouse accounting — is an additional Torgsoft option that separates goods receipt invoices by two accounting formats (F1 and F2) and shows the separate balance of the F1 batch in the «F1 stock status» form. It is needed when you work with a fiscal register and want to separately control the balance of one of the product batches.
The option is useful for alcohol stores, tobacco outlets and other businesses that sell fiscal goods through an RRO and keep products in several batches. Maintaining such separation manually is difficult: the seller must know exactly which batch the product is taken from.
After activating the option, you specify the format in the invoice header, and the program calculates the F1 balance as the difference between receipts in F1 format and sales through the fiscal register. As a result, you see the separate balance of the F1 batch and how much of this product should remain in the sales area.
Control the balance of a separate batch of fiscal goods
The option separates receipts into batches by F1 and F2 formats and keeps separate accounting of the F1 batch balance.
What F1–F2 warehouse accounting is
In accounting for alcohol, tobacco products and other goods, it is sometimes necessary to see the separation of one item into F1 and F2 batches and separately control the balance of the F1 batch. The «F1–F2 warehouse accounting» option links this separation to the goods receipt invoice: during receipt posting, you specify which accounting format the invoice belongs to — F1 or F2.
In the regular stock status, F1 and F2 goods are shown as a total. The separate quantity of the F1 batch is visible in the «F1 stock status» form: it shows only the goods posted in F1 format, taking into account sales through the fiscal register.
Basic concepts
F1 format
A batch of goods for which you keep separate balance control in the «F1 stock status» form.
F2 format
A batch of goods that is included only in the total stock status, without a separate balance.
F1 stock status
A form that shows the quantity of goods posted under F1, taking into account sales through the RRO.
Fiscal register
A hardware RRO or PRRO through which fiscal goods are sold and the F1 balance is written off.
«Fiscal» attribute
Set in the product type. Without it, the separation into F1 and F2 does not work.
F1 stock collection method
Dynamic or static. Static stores the status in a separate table and works faster.
Who this option is for
Alcohol stores
It is necessary to separately control the F1 batch balance and see how much product should remain in the sales area.
Tobacco outlets
It is important to understand how much product has been posted under F1 format and how much remains on the shelves.
Grocery stores with fiscal goods
Alcohol and tobacco are kept together with the rest of the assortment, but require separate batch control.
Businesses selling through RRO
Goods are kept in several batches, and the balance of one of them must be visible separately.
Who does not need it. If you do not trade fiscal goods or keep goods as one batch without the need for a separate balance, separation into F1 and F2 will not be useful — the regular stock status will be enough.
When to connect it immediately
- you are launching alcohol or tobacco sales and work with a fiscal register
- goods arrive in several batches, and the balance of one of them needs to be visible separately
- you need to quickly reconcile goods in the sales area with the quantity under F1 format
What tasks the option solves
Before the option
The seller keeps batch separation in mind or in a notebook. The owner spends a long time reconciling goods in the sales area and is not sure about the balance of a separate batch.
With the option
The F1 or F2 format is fixed in the invoice. A separate form shows the F1 batch balance taking into account RRO sales, so reconciliation takes minutes.
How it works: 6 steps
Activate the option and choose the F1 stock collection method. In the menu «Settings → Parameters → Warehouse», specify the method — dynamic or static. Static stores the status in a separate table and works faster.
Set the «fiscal» attribute. For product types that need to be separated into F1 and F2, set the fiscal attribute in the product tree.
Specify the format in the invoice. When creating the header of the goods receipt invoice, select F1 or F2. A separate balance is maintained for F1 format.
View the total and separate balance. In «Warehouse → Stock status», F1 and F2 goods are displayed as a total. In the «F1 stock status» form, only the quantity posted under F1 is visible.
Adjust the F1 balance if necessary. Select the product and press CTRL+SHIFT+ALT+E to set the quantity in F1 stock. The program will record which user made the change and when.
Control the status and print the report. View the status for any date, filter by accounting center, recalculate cost price and print the F1 stock status.
Important. The «F1 stock status» form may calculate the quantity incorrectly: during internal transfers of goods between accounting centers (the F1 attribute cannot be transferred through a transfer document, only through a goods receipt invoice), as well as in the «Trade with invoice issuing» and «Customer order» modes if the fiscal receipt was not printed at the time of sale.
Try F1–F2 accounting on your own data
Download the free Torgsoft demo version for 30 days and check batch separation on your own assortment. The data remains on your computer.
Option capabilities
Scenarios by niche
Alcohol store
Deliveries are posted under F1 format. The sale goes through the fiscal register, and the «F1 stock status» form shows how much of the F1 batch should remain in the sales area.
Tobacco outlet
Cigarettes are kept with the fiscal attribute. The owner can see the F1 batch balance at any time and does not reconcile packs manually.
Grocery store with a fiscal department
Alcohol and tobacco are accounted for together with the rest of the assortment, but have separate F1 batch control by the accounting center of a specific outlet.
Example
An alcohol store sells goods through a fiscal register and keeps them in several batches. Previously, sellers kept the separation in mind, and the owner spent a long time counting bottles manually to understand the balance of a separate batch.
After connecting the option, each delivery is posted with F1 or F2 format specified. Sales go through the RRO, and the «F1 stock status» form shows the F1 batch balance by itself. Reconciliation was reduced to a few minutes. The example is illustrative.
Which options and equipment it works with
The option relies on sales through a fiscal register, so it works together with fiscalization tools:
- Software RRO — fiscalization without a hardware register through PRRO.
- Integration with fiscal register — printing fiscal receipts from the program on a hardware RRO.
- Excise tax declaration — a monthly report on excise goods directly in the program.
Equipment:
- Fiscal register or software RRO for selling fiscal goods.
Comprehensive automation. Together with fiscalization and the excise tax declaration, the F1–F2 option covers fiscal goods accounting in one system — from batch posting to reporting and stock control.
Price and connection terms
- Licenses. The option is purchased for each workplace for separate Ultra versions, one for a local network or one for the terminal license server.
- Connection. The option is activated in your database, after which the choice of F1 or F2 format appears in invoices.
- Demo version. Free for 30 days — you can check batch separation on your own assortment.
How to connect
- Leave a request to connect the option or contact a manager.
- The option will be activated in your Torgsoft database.
- Configure the F1 stock collection method and the fiscal attribute — and start specifying the format in invoices.
Frequently asked questions
What is F1–F2 warehouse accounting?
It is a Torgsoft option that separates goods receipt invoices by two accounting formats — F1 or F2 — and keeps a separate balance of the F1 batch in the «F1 stock status» form.
Who needs this option?
A business that sells alcohol, tobacco or other fiscal goods, works with a fiscal register and keeps goods in several batches with separate balance control.
How is the quantity in F1 stock calculated?
As the difference between goods from all F1-format goods receipt invoices and the quantity sold through the fiscal register.
Can the F1 format be set automatically for all products?
No, the F1 or F2 format is specified in the header of each goods receipt invoice during receipt posting.
How to correct the F1 stock balance?
Select the product and press CTRL+SHIFT+ALT+E to set the required quantity. The program will save which user made the change and when.
Can the F1 stock status be seen for a past date?
Yes, the form allows you to view the status for any selected date and filter data by accounting center.
Why can the F1 balance be negative?
If before activating the option the product had already been sold through the fiscal register, it will appear in F1 stock as a negative quantity. The balance is adjusted manually.
Is the F1 attribute transferred when moving goods between outlets?
No, the F1 attribute can be set only in the goods receipt invoice. It is not transferred through an internal transfer document, so in such cases the form may calculate the quantity incorrectly.
Is a fiscal register required for the option to work?
Yes, write-off from F1 stock occurs specifically based on sales through a fiscal register or software RRO.
Can the option be tried first?
Yes, there is a free Torgsoft demo version for 30 days — you can check F1–F2 separation on your own data before connecting.
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