Payroll and staff motivation — is a Torgsoft option that automates work attendance tracking, payroll calculation, bonuses, fines and payroll statement creation.
For each employee, a calculation formula is set: fixed rate per shift, percentage of revenue or profit, extra payments for selling specific products, team bonuses with a participation coefficient, individual fines. The program performs the calculation for the selected period and creates a payroll statement. Each employee can see their own payslip with a breakdown of accruals.
The seller rating shows the team’s work results, and individual sales plans help organize motivation. The option is suitable for stores with several sellers, chains, coffee shops, production and service centers. It works with Torgsoft-Ultra, Terminal and Torgsoft-Online licenses.
Transparent payroll calculation for sellers based on results
The program calculates salary, shift rate, sales percentages, bonuses and fines by itself and creates a payroll statement for the entire network.
What payroll calculation and staff motivation are
The average receipt, customer loyalty and store profit depend on sellers’ work. Therefore, it is important for the owner not only to train staff, but also to calculate pay for results transparently. The option collects sales for each employee and shift, records work attendance and automatically calculates payroll according to the rules you set for positions, retail outlets and the calculation period.
Motivation can be material, non-material and moral. In Torgsoft, the main focus is on material motivation: salary, bonuses, extra payments, fines and sales plans.
Basic concepts
Position
A set of calculation rules: rate, percentages, extra payments and bonuses. One employee can have several positions.
Badge
A card with the seller’s barcode. Scanning records work attendance and links sales to the employee.
Payroll statement
A document with the amount to be paid to each employee for the selected period.
Payslip
A breakdown of accruals for the employee: what was accrued or withheld and in what amount.
Team
The composition of a shift from badges. The bonus is distributed among participants by participation coefficient.
Sales plan
Target indicators by revenue, quantity or average receipt for a store or employee.
Who this option is for
Stores with several sellers
When you need to calculate pay per shift, percentage of sales and bonuses for meeting the plan.
Retail chains
Unified payment rules for all outlets and one statement for the whole network under specified conditions.
Coffee shops and shift-based businesses
Shift work, teams, hourly pay and badge-based attendance registration.
Production and service centers
Payment for completed operations or orders — as a percentage of the cost or a fixed amount.
Who does not need it. If you work alone or pay employees a fixed salary without linking it to sales, attendance and bonuses, a separate payroll calculation option will not be needed yet.
When to connect it immediately
- You have more than one seller and need sales accounting for each of them.
- Pay depends on revenue, personal sales or plan completion.
- There is shift work, teams or hourly pay.
- You need transparent bonuses, fines and a payroll statement instead of Excel tables.
What tasks the option solves
What it looks like before and after
Before
At the end of the month, the owner collects shift receipts, reconciles sales from sellers’ memory and manually summarizes payroll in a spreadsheet. Bonuses and fines are calculated approximately, and disputes arise.
After
Sales are already linked to sellers and shifts. The owner selects the period, and the program creates a statement with accruals, bonuses and deductions. Each employee sees their own payslip.
How it works: 6 steps
Activate the option and accounting center. Calculation is configured for retail outlets where payroll accounting is maintained.
Configure positions. For each position, set the rules: rate per shift, hourly or monthly pay, sales percentages, extra payments and bonuses.
Issue badges. Each seller gets a personal badge with a barcode. For teams, a shift badge is created.
Record attendance and sales. Before work, the employee scans the badge — the program registers attendance and links sales to the seller or shift.
Set plans and sanctions. Set sales plans and, if necessary, a list of violations with deduction amounts.
Create the statement. Select the period — the program will calculate the payroll statement for an outlet or the whole network and print the documents.
Important. If the seller does not register the badge, the sale and percentage will not be linked to them. To prevent registration manipulation, you can require the employee to take a photo at the moment of check-in — through the Torgsoft mobile app or a regular webcam on the cashier’s PC.
Try payroll calculation in your store
Download the Torgsoft demo version free for 30 days and configure payment per shift, percentages and bonuses for your own positions. All data remains on your computer.
Option capabilities
Payroll calculation methods
In practice, Torgsoft clients most often combine the following conditions:
- base salary;
- rate per shift;
- hourly rate;
- overtime payment;
- percentage of personal sales;
- percentage of shift revenue;
- extra payment for selling a specific product;
- bonus for completing the general sales plan;
- percentage of retail outlet revenue;
- bonus for completing the plan for a specified product group;
- percentage of sales of a specified product group;
- bonus for completing the average receipt plan;
- extra payment for selling an expensive product;
- percentage of service sales.
Scenarios by niche
Shoes and clothing chain
Rate per shift plus percentage of personal sales, bonus for completing the outlet plan. Returns reduce the seller’s bonus. One statement for the entire network.
Coffee shop with shifts
The team scans badges at the start of the shift, and the bonus from collective revenue is divided by participation. Hourly pay and a schedule with attendance recording.
Service center
Payment to technicians for completed repairs and orders as a percentage of the cost or a fixed amount, with time and operation grade accounting.
Example
An illustrative scenario. In a store with three sellers, the owner previously calculated payroll manually and often faced disputes about bonuses.
After connecting the option, each seller was issued a badge; for the position, a rate per shift and a percentage of personal sales were set, as well as a bonus for completing the plan. Now sales are linked to sellers, attendance is recorded by badge, and at the end of the month the owner creates a statement in a few minutes. Each employee sees their own payslip and understands what their salary consists of.
Which options and equipment it works with
- Torgsoft mobile app — employee photo at the moment of workplace registration.
- Linking the sale of each product to a seller — more accurate linking of sales to the seller for bonus calculation.
- Staff notifications — delivering schedules and rules to employees with acknowledgment recording.
- Production: accounting of materials and finished goods — payment for production operations.
- Repair and warranty service — payment to technicians for repair requests.
- Barcode scanner for reading badges when registering attendance.
Comprehensive automation. The option works inside Torgsoft together with sales accounting, warehouse and cash register, so payroll calculation is based on real sales, not separate spreadsheets.
Audio and video about the option
Video lessons for detailed option setup:
Price and connection terms
- Licenses. Works with Torgsoft-Ultra, Terminal and Torgsoft-Online licenses. The option is not available in Torgsoft-Start.
- Connection. The option is purchased for each workplace for separate versions, or one for a local network, or one for the terminal license server.
- Demo version. Free for 30 days — you can configure positions and test the calculation on your own sales.
The option is available from Torgsoft version 7.6.4 (DB 354) and later.
How to connect
- Download the demo version and activate the option in the required accounting center.
- Configure positions, badges and sales plans for your store.
- Purchase the option in the online store or request a consultation.
Frequently asked questions
How does payroll calculation for sellers work in Torgsoft?
You set a calculation formula for the position — rate, percentages, extra payments and bonuses. Sales are linked to sellers through a badge, and the program creates a payroll statement for the selected period.
How many payroll accrual methods does the option support?
More than 10: salary, rate per shift, hourly and overtime pay, percentages of personal sales, revenue, profit, product and service groups, bonuses for plans and extra payments for a specific product.
Can sellers be combined into a team?
Yes. The shift scans badges at the beginning of work, and the bonus from collective revenue is distributed among participants by participation coefficient. If the badge is not registered, the percentage is not accrued.
What happens to the bonus when goods are returned?
The percentage is deducted from the bonus of the seller who made the sale if the return is processed by receipt — it is the receipt that stores information about the seller. The bonus is calculated on actual, not gross, sales.
How is work attendance recorded?
Before work, the employee scans the badge — the program records check-in and check-out time. Deviations from the schedule are taken into account when calculating payroll.
Can employees be fined for violations?
Yes. One-time penalties for misconduct and automatic deductions for lateness and violations from the list are provided. Amounts are deducted when salary is paid.
Will the seller see their calculation?
Yes. Each employee can view their own payslip with a breakdown of accruals, extra payments and deductions.
Is the option suitable for production and service?
Yes. You can configure payment for completed operations, product orders and repairs — as a percentage of the cost or a fixed amount, with time and grade accounting.
Can a salary increase be forecast?
Yes. Recalculate the statement with new rates — the program will show the amount to be paid and help assess whether the business is ready for the increase.
Which licenses does the option work with?
With Torgsoft-Ultra, Terminal and Torgsoft-Online licenses. The option is not available in Torgsoft-Start. Available from version 7.6.4 (DB 354) and later.
How is the option purchased?
For each workplace for separate versions, or one for a local network, or one for the terminal license server.
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