Linking the sale of each item to a salesperson is a Torgsoft option for stores where several consultants work on the sales floor, while there is one checkout.
Each item in the receipt is linked to the specific salesperson who sold it. The consultant scans their own barcode or badge before the item — and the program stores information about the author of the sale. Based on this data, bonuses, premiums, and performance ratings are calculated.
The option is needed for a fair motivation system in stores where the salesperson consults the customer, while the cashier only processes the payment. It is suitable for clothing, footwear, cosmetics, jewelry, and household appliance stores. The conditions for connecting the option depend on the license and program version.
Fair motivation for salespeople when there is one checkout
Each item in the receipt has its own salesperson, so bonuses are calculated not «by eye», but based on the actual sale of the item.
What accounting for personal sales of salespeople is
Accounting for personal sales of salespeople is a way to record which consultant sold a specific item. This is important for stores where the salesperson works on the sales floor, helps the customer choose, selects a size or model, but the final receipt is processed by the cashier.
In Torgsoft, a salesperson barcode is used for this. Before scanning the item, the cashier scans the consultant’s badge or label. After that, the program records the sale of the item for the corresponding employee.
Basic concepts
Personal sale
The sale of a specific item credited to a particular sales consultant.
Salesperson badge
A card or label with the employee’s unique barcode.
Sale
Selling an item to a customer in Torgsoft through the checkout or salesperson workstation.
Bonus
An additional payment to the salesperson for an item sold, product group, or sales amount.
Department
A part of the sales floor for which one or several consultants are responsible.
Work analysis
A report in the employee card showing sold items by period and accounting center.
Who this option is for
Clothing and footwear stores
The consultant selects the size, model, color, and related products, while payment is processed at the shared checkout.
Jewelry stores
It is important to see exactly who worked with the customer and sold the item from a specific showcase or department.
Cosmetics and perfumery stores
Consultants recommend products and form the purchase set, but a separate cashier may process the receipt.
Appliance and electronics stores
One salesperson consults on the main item, another processes accessories or additional items in the same receipt.
Who does not need it. The option has no practical value for a store where one salesperson works on a shift and processes all sales personally. In this case, the usual linking of a sale to a salesperson or sales analysis by user is enough.
When to connect it immediately
- Several consultants work on the sales floor, and there is one checkout.
- The customer often buys items from different departments in one receipt.
- Salespeople receive bonuses or premiums for sold items.
- There are conflicts over who gets credit for the sale.
What tasks the option solves
How it looks before and after
Before
The cashier processes the entire receipt. At the end of the day, salespeople recall who sold what to whom or keep separate paper notes. Some sales are difficult to verify, so bonuses cause disputes.
After
The salesperson’s barcode is scanned before each item. Torgsoft stores the link between the item and the consultant. The owner sees data for the period and can calculate bonuses based on sales.
How linking the sale of each item to a salesperson works: 5 steps
Create salesperson barcodes. Each consultant needs a separate badge, card, or label with a unique barcode.
Enable the mode in the settings. In Torgsoft, open Settings — Parameters — General, enable «Link sale to salesperson» and select salesperson registration «For each item».
Mark the salesperson before the item. During the sale, the cashier first scans the salesperson’s barcode, then the item barcode.
Process the sale in the usual way. The item is added to the sale, and the program stores which salesperson is responsible for this position.
Check the result in the report. Sales by salespeople can be viewed in Settings — Employee — Work analysis for the period by items. For analysis, specify the period and accounting center.
Important. If a software fiscal registrar is used together with this option and personal electronic signatures are configured for salespeople, check the receipt signing scheme with technical support. Separate PRRO signature rules may apply for the «For each item» mode.
Check salesperson motivation in the demo version
Download Torgsoft, activate the demo version for 30 days, and test the scenario: several consultants, one checkout, items from different departments in one receipt.
Option capabilities
Scenarios by niche
Clothing store
The customer chooses jeans in one department, a shirt in another, and accessories near the checkout. Each consultant has their own barcode, so items in one receipt can be divided between salespeople.
Jewelry showroom
The consultant works with the customer near the showcase, shows items, and helps choose a gift. At the checkout, the sale is credited to this employee, not to the cashier.
Appliance store
One consultant sells the main item, another — accessories or additional positions. The receipt shows who was responsible for each position.
Example
Example of store operation. Three consultants and one cashier work in a footwear store. The customer chooses sneakers, a care product, and socks. Previously, the entire receipt was credited to the cashier or one salesperson, although two consultants worked with the customer.
After connecting the option, each consultant has their own barcode. Before scanning the item, the cashier scans the salesperson’s code. At the end of the period, the manager opens the employee work analysis and sees which items each consultant sold.
Which options and equipment it works with
Related options
- Payroll calculation and personnel motivation system — for automating salary, premiums, and bonuses.
- Torgsoft Ultra — a license for advanced accounting and store management capabilities.
- Torgsoft Terminal — work through a terminal server for several workplaces.
- Torgsoft Help — instructions for setting up the mode in the program.
Equipment and consumables
- Barcode scanner — for scanning the salesperson badge and item barcode.
- Label printer — for printing badges or labels with salesperson barcodes.
- Labels — for printing individual consultant barcodes.
Comprehensive automation. If the store already has a barcode scanner and salespeople work through Torgsoft, to launch the mode you need to prepare employee barcodes and configure salesperson registration for each item.
Price and connection terms
- Licenses. The option is connected for Torgsoft Ultra or Torgsoft Terminal.
- Connection. After purchase, the option must be activated in your Torgsoft license.
- Demo version. You can test Torgsoft and the salesperson workflow scenario in the 30-day demo version.
How to connect
- Check whether your Torgsoft license is suitable for this option.
- Order the option in the Torgsoft online store or through a manager.
- Activate the option and configure salesperson registration «For each item».
Frequently asked questions
Why is linking the sale of each item to a salesperson needed?
The option is needed to see which salesperson sold each position in the receipt. This is the basis for fair accounting of personal salesperson sales and bonus calculation.
How does this option differ from the usual selection of a salesperson for a receipt?
The usual salesperson selection links the entire receipt to one employee. This option links each item separately to a salesperson, so one receipt can be divided between several consultants.
Can you work with one checkout and several salespeople?
Yes. This is exactly the scenario the option is needed for: several consultants work on the sales floor, and sales go through one checkout.
How is the salesperson recorded in Torgsoft?
Before scanning the item, the cashier scans the salesperson’s barcode. After that, the item is scanned, and the program records the link between the item and the salesperson.
Where can I view sales by salespeople?
In the menu Settings — Employee — Work analysis for the period by items. To view it, you need to select the analysis period and accounting center.
Is a label printer required?
Not always. Salesperson barcodes can be printed as badges, cards, or labels. A label printer is convenient if you need to quickly print barcodes for several employees.
Can you manage without this option?
Yes, if there is one salesperson on the shift or the entire receipt always belongs to one employee. If one receipt contains items from different consultants, manual accounting will be required without this option.
Is the option suitable for a clothing store?
Yes. For a clothing store, this is one of the typical scenarios: the salesperson consults, selects the size and model, and the cashier processes the payment at the shared checkout.
Does the option work with payroll calculation?
Yes, personal sales data can be used as a basis for motivation and bonuses. If you need full automatic payroll calculation, also check the option «Payroll calculation and personnel motivation system».
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