Minimum and maximum stock balances by warehouse is a Torgsoft option that allows you to set individual stock standards for each product at each warehouse or store separately.
By default, in Torgsoft the minimum stock balance is set the same for the entire chain. The option removes this limitation: in one store a product may be fast-moving and require large stock, while in another it may be auxiliary, where large stock is not needed. When moving goods between warehouses, the program checks the standards and warns about potential shortage or surplus.
Supplier orders are formed more accurately: the program sums up demand for the selected warehouses and calculates the «need to order» column, taking individual balances into account. Suitable for retail chains with two or more stores. Works with Torgsoft Ultra and Terminal licenses.
Your own minimum and maximum stock for each location
The same product can have different standards in different stores, and the program will show where it is missing and where it has accumulated above the standard.
What stock standards by warehouse are
A stock standard is a quantity limit below or above which the program warns you. The minimum stock shows when it is time to order a product, while the maximum shows when there is already too much of it. Without this option, the standard is set the same for the entire chain. With it, each warehouse or store gets its own values for the same product.
Basic concepts
Minimum stock
The product quantity below which the program reminds you that it needs to be ordered.
Maximum stock
The quantity above which the product is considered surplus and should not be reordered.
Accounting center
A separate warehouse or store in your chain for which its own standards are set.
Need to order
A column that shows the difference between the minimum and current stock balance for the selected warehouses.
Warehouse status
A mode where products that have reached the minimum and surplus products are shown separately.
Change log
A protocol that records changes to the minimum stock balance of products.
Who this option is for
Retail chains
Two or more stores where the same product has different demand at different locations.
Store with warehouse
A separate storage warehouse and a retail point with different stock needs.
Locations in different regions
Seasonality and demand differ, so stock standards should also be different.
Purchasers
Those who create supplier orders and want an accurate «need to order» column.
Who does not need it. If you have one retail point without a separate warehouse, it is enough to set general standards for the entire chain — the standard minimum stock is sufficient for this without a separate option.
When to connect it immediately
- You already have two or more locations with one database.
- The same product sells differently in different stores.
- You regularly move goods between warehouses manually.
- You calculate supplier orders separately for each location.
What tasks the option solves
How it looks before and after
Before
The stock standard is the same for the whole chain. A large store lacks the product, while in a small one it gathers dust. Orders are calculated manually for each location, and some positions get lost.
After
Each location has its own minimum and maximum. The program shows where to replenish and where to move surplus, and calculates the exact quantity to order.
How it works: 5 steps
Activate the option. Menu Settings → List of additional functions, enable “Minimum product stock for each warehouse” and restart the program.
Select the standards mode. In Settings → Parameters → Warehouse tab, in the “Minimum product stock” field, select “For each warehouse”, click “Save” and restart the program.
Set standards in the product card. For each accounting center, specify the minimum and maximum stock balance of the specific product.
Monitor warehouse status. In the “Warehouse status” mode, products that have reached the minimum are marked, and surplus is shown separately.
Create orders. In “Creating a supplier order”, select the calculation method “For each accounting center” — the “need to order” column will be calculated as the difference between the minimum and the balance of each location.
Important. To see who changed the standards, enable the “Keep minimum stock change log” switch — the edit protocol will appear in the File → Document change log menu on the “Minimum stock” tab.
Try it on your chain
Download the free demo version for 30 days, set different standards for two warehouses, and see how the “need to order” column changes. All data remains on your computer.
Option capabilities
Scenarios by niche
Clothing chain
In the central store, the size range is fast-moving and requires larger stock; in a residential district, less is needed. Each location gets its own standards, so fast-moving sizes do not disappear from the shelf.
Grocery store with warehouse
The storage warehouse keeps maximum stock, while locations keep minimum working stock. The program shows when to replenish the store from the warehouse instead of ordering excess from the supplier.
Appliance and accessories store
Expensive appliances have a low minimum, while small accessories have a high one. Orders are created accurately for each location, without overstocking the warehouse.
Example
The scenario is illustrative. A chain of three stores sold one sneaker article. The stock standard was set as one for the entire chain, so in the large store the size quickly ran out, while in the small one the same sneakers sat unsold.
After connecting the option, each location received its own minimum and maximum. In “Creating a supplier order”, the “For each accounting center” method was selected, and the “need to order” column showed the real demand for each store separately. Part of the balances was moved from the small location to the large one instead of ordering a new batch.
Which options and equipment it works with
- Automatic warehouse stock calculation — calculates the recommended minimum and maximum based on sales and supply period.
- Creating a supplier order — the basic Torgsoft mode in which the “need to order” column works.
- Warehouse status and product transfer — where shortage and surplus are visible for each accounting center.
Comprehensive automation. Together with automatic warehouse stock calculation, the option covers the full cycle: the program suggests standards, shows shortage and surplus, and you create an accurate supplier order.
Price and connection terms
- Licenses. Torgsoft Ultra or Terminal.
- Connection. The option is purchased for each workplace for separate versions, or one for the local network, or one for the terminal license server.
- Demo version. Free for 30 days, data is stored on your computer.
How to connect
- Download the demo version and test the option on your chain.
- Leave a connection request or get a consultation.
- Activate the option in the “List of additional functions” and set standards by warehouse.
Frequently asked questions
What do minimum and maximum stock balances by warehouse provide?
The option allows you to set individual stock standards for each product at each warehouse or store separately, instead of one standard for the entire chain.
How is this different from the usual minimum stock?
The usual minimum stock is the same for the whole chain. With the option, the same product can have different standards at different locations.
How is the option enabled?
In the “Settings → List of additional functions” menu, enable “Minimum product stock for each warehouse”, restart the program, then in “Parameters → Warehouse” select the “For each warehouse” mode.
Where are the standards set?
In the product card, the minimum and maximum stock are specified separately for each accounting center.
How is the “need to order” column calculated?
Using the “For each accounting center” method, it is calculated as the difference between the minimum and current stock balance of each location, and for several selected locations — as the sum of these values.
Can goods be moved between warehouses?
Yes, the program shows shortage and surplus by warehouse, and you can move goods to where they are lacking.
Can the program calculate standards itself?
Yes, if you connect the separate “Automatic warehouse stock calculation” option, which calculates the minimum and maximum based on sales and supply period.
Is it visible who changed the standards?
Yes, if “Keep minimum stock change log” is enabled, edits are recorded in the “File → Document change log” menu.
Which licenses does the option work with?
With Torgsoft Ultra and Terminal licenses.
Is the option needed for one store?
As a rule, no. For one location, a general minimum stock standard without a separate option is enough.
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