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  • From a market stall to a store

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  • From a store to a retail chain

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  • From retail to manufacturing

Full control of the bakery — from flour to hot bread on the shelf

Повний контроль пекарні — від борошна до гарячого хліба на полиці

The bakery accounting software "Torgsoft" allows you to precisely manage the entire cycle of bread and bakery production: from ingredient purchase to the sale of the finished product to customers.
The system automates the daily operations of the bakery and eliminates chaos in processes:
you always know how many ingredients are in use and in stock;
how much leftover and finished product has been produced;
how much each batch of pastry costs;
you see the actual cost of each loaf.
The software is suitable for both small bakeries and large bakery chains, where detailed accounting of all production operations is required.
Full control of the bakery — from flour to hot bread on the shelf
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Why bakeries lose money without an accounting system

Control of each process in Torgsoft
The production of bread and pastries involves dozens of daily operations that require the owner to have precision, organization, and constant control:
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raw material procurement (flour, water, salt, yeast, sugar, cocoa, etc.);
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tracking expenses and inventory stock;
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monitoring the baking process;
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tracking finished products and defects;
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calculations with suppliers;
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salary calculation for bakers;
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sales management (retail or wholesale).
Without a system, this leads to typical problems: "disappearing" ingredients, difficulty in understanding the actual cost of finished products, production overruns, confusion in stock and deliveries, etc.
With Torgsoft, you manage based on accurate data, not guesswork.

Bakery automation with Torgsoft

Production accounting software Torgsoft helps bakeries and bread product manufacturers:
1
automate all production stages — from planning to sales;
2
accurately calculate costs and labor costs for each production operation and specific product batch;
3
calculate the cost of goods and batches, set the sale price, markup, wholesale and retail prices;
4
keep track of purchased and actually used ingredients;
5
control operations (kneading, rising, baking) based on technological maps, route sheets with recording of completed tasks, deadlines, and their performers;
6
reduce human error and mistakes in production operations and their accounting;
7
monitor materials reserved for next production;
8
distribute finished products to points of sale;
9
save time for the owner and staff.
Torgsoft has considered the needs of small bakeries that prepare semi-finished products directly at the point of sale. The software can account for both semi-finished products and finished goods, as well as automate the work of the sales point or network. If you bake semi-finished products in the store, a full production accounting cycle is not required. For such clients, Torgsoft provides customized accounting solutions.

How it works

Bakery automation: how it works

Let's take a look at how to use the main features and functions of the Torgsoft software using the example of baking white bread in the workshop.

The additional option of the program “Production: materials and finished products accounting” helps organize bakery accounting, considering all stages of bread production.

1. Purchase and accounting of ingredients

Bread production planning
Suppose you plan to release a batch of 20 pieces of bread. To bake them, you will need the following ingredients:
Flour
Water
Salt
Yeast
Sugar
In the program, you can separately account for the purchased ingredients (material stock), their cost and quantity, as well as finished goods stock, where the released and sold products are accounted for.
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In the “Warehouse → Warehouse status” mode, you can set the minimum (and, if necessary, maximum) stock levels for ingredients per warehouse and check how much needs to be reordered.
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In the “Create supplier order” mode, you can calculate the difference between the current stock and the minimum (considering selected accounting centers) and create an order.
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You can check how many ingredients have been ordered from which supplier and transferred to which warehouse/store in the “Goods Movement” mode.

 Torgsoft mode: goods movement

Technological map of baking (recipe + stages of work)

Technology map for baking bread

The recipe and baking processes are recorded in the program in the technology map (TM). It includes all operations and necessary materials, including waste/semi-finished products.

In the “Materials” tab, you can specify the material categories for production. The material in the TM can belong to 3 categories: regular material (flour, water, salt ...); semi-finished product (starter that requires separate production); and waste material.

Material accounting in bakery

For a material with the “semi-finished product” type, a separate TM is created. If, when creating a production act for the main product's TM, there is insufficient semi-finished product in stock, a production act for it is automatically created.

Each technological operation for baking bread is entered separately in the “Technological operation” window of the created TM. All operations are considered when calculating the cost of the product and calculating the workers' wages for the work performed.

Technological operation

3. Batch launch: production act or route list

Employees can register completed operations or the number of bakery products made in two scenarios: via “Route Sheet Operations” or “Production Act”.

The difference between these two methods lies in the recording of the production process. The route sheet provides step-by-step recording of work by scanning the completed operation and the performer’s barcode. The production act records all production operations and materials immediately upon its creation. The user chooses when to fill in the actual operations performed and the performer.

Production act for bread making

Route Sheet (RS) allows for the rapid registration of completed operations and tracking the degree of readiness of the product batch. In Torgsoft, the route sheet is automatically created — based on the technology map, with the number of products in the batch to be produced specified.

Route sheet

All technological operations in the route sheet are displayed as barcodes. After completing an operation, the employee scans the route sheet barcode, their badge barcode (to mark themselves as the performer), and the operation barcode (by entering the required number of operations or scanning the operation barcode the required number of times).

4. Process control and write-off of materials

If you work through the route sheet, the execution of operations is recorded in the mode:
Document → Route Sheet Operations — here, employees register the completion of operations in the route sheet.
What is important from the accounting perspective:
Operations performed in the route sheet are automatically added to the list of production operations as they are scanned.
When working without a route sheet, the date and time of the operation must be manually entered.
Material write-off happens automatically. A separate operation is created in the TM for this. When performing this operation in the route sheet, the program shows a dialog for entering the weight/quantity of ingredients to be written off. Weight materials are written off proportionally to the amount of product made, while individual items are written off immediately or in parts.
A Defect Write-off operation creates a warehouse write-off document, proportionally to the batch.

5. Accounting for finished products (how much bread was actually produced)

Release of finished products (bread)
Product release in Torgsoft — this is the movement of the finished batch of goods from the workshop to the “Finished Product Warehouse” (or any other accounting center: retail store, sales point, or warehouse) and the write-off of production materials from the warehouse. Products can be released either as a whole batch or as individual units.
After shipping the released batch, the main current production act (route sheet) is closed. In the “Closing Production Act” form, the following are displayed:
1
Release date.
2
Quantity of released products.
3
Cost per unit of product (1 loaf of bread) and markup.
4
Point where the batch is planned to be sent.
5
Ability to print labels for the quantity of released products.

6. Calculation of the cost price of the batch

Cost calculation of a batch of bread
When closing the production act, Torgsoft automatically calculates the actual cost per unit of released product, taking into account all expenses:
Ingredients (flour, water, salt, yeast, sugar);
Production operations (kneading, proofing, baking);
Labor costs and related expenses.
The cost of the product is calculated in the “Closing the Production Act” form, where you need to choose the accounting center for product shipment. The program offers the option to set the cost, markup, retail and wholesale prices — manually or by setting the markup percentage.

How is the labor cost calculated?

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if the measurement equivalent is in money → number of works × number of operations;
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if the measurement equivalent is in time → number of works performed × duration × cost per second (set when creating the production act/route sheet).
You clearly understand how much it costs to produce each batch and the profit it brings.

7. Wages of bakers for completed operations (piece rate)

Управління персоналом пекарні

На вкладці «Оплата відрядної праці» ви можете розраховувати зарплати співробітникам за виконані операції, вказавши часовий параметр видачі (за тиждень, місяць і т.д.).

На цій формі ви можете відфільтрувати конкретного співробітника, так і відділ за маршрутним листом чи операцією; проставляти Виконано / Оплачено / Борг тощо; друкувати розрахункові листи для працівників.

Torgsoft capabilities for bakery automation

Batch Baking Planning

Overall production planning or a “Customer Order for Product” — receiving and accounting for individual customer orders for making specific batches of products.

Warehouse Accounting

Accounting for used and written-off materials, finished products; control of defects and waste.

Financial Accounting

Accounting for income and expenses on production and maintenance of sales points; financial analysis and reporting, debt control.

Work with Suppliers

Supplier invoice import, order creation and automatic incoming creation, accounting of mutual settlements.

Sales with Invoice Issuance

Issuance of commercial proposals, invoices, tax and outgoing invoices, payment control and recording.

Analytics

Generating reports and analyses showing the performance of the bakery business.

Goods Dispatch

Collaboration with carriers, creation and tracking of TTN status for individual orders.

Personnel

Calculation of bakers' and sellers' wages, maintaining payment histories, accounting for working hours, sales results, setting rates and bonuses.

Retail and Wholesale Sales

Quick search by barcode, article, name; control over selling prices; automatic discount calculation for discount programs; printing fiscal and merchandise receipts.

What is needed to automate the bakery (production)?

1
Torgsoft software: Torgsoft Ultra or Terminal license.
2
Additional option «Production: inventory of materials and finished products» (for a small neighborhood bakery, this option is not mandatory).
3
Barcode scanner for the shop and the production area (to record completed operations).
4
Office printer for printing route sheets.
5
Label printer for labeling and accounting of finished products.
6
Self-adhesive labels in your required format (consumables) for finished bread, batches, internal transfers, etc.
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Additionally, a bank terminal — if you accept cashless payments.

Recommended additional options

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Software POS for fiscalizing the sale of finished products in a bakery.
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Connecting a bank terminal for accurate accounting of cashless payments in the bakery.
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Automatic warehouse inventory calculation — planning, calculation, and optimization of the minimum and maximum stock levels of ingredients in the warehouse and goods in the store to avoid excess and shortage of popular items.
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Torgsoft Mobile App for remote control of production and sales processes: stock status, product movement, orders, and employee performance.
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Data Security: Cloud Archive for automatic backup of the database and storage on Google Drive.
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Salary Calculation and Motivation System for convenient calculation of piecework pay for bakers, bonuses, motivation, and employee performance control.

You can test all the features of the option «Production: materials and finished products accounting» for free for 30 days.

Frequently asked questions

Can baking be planned in advance? +
Yes. The software has "Production Orders" and "Production Planning", which allow you to form baking batches, calculate raw material needs, and prepare in advance for load demands.
How are ingredients and write-offs accounted for? +
Write-offs occur automatically through production operations, such as "Weighing", and are recorded in route sheets and production acts. You can see both planned and actual expenses.
Can waste and defects be controlled? +
Yes. In the technological charts, you can set the "Waste" material category, and also use a separate "Defect write-off" action with automatic stock write-off generation.
How are production acts created? +
The act is created based on a "finished" technological chart. When creating a route sheet, an act with initially empty data is generated in the "Production Acts" tab. For semi-finished products, the act can be created automatically.
Is the bakers' salary calculated? +
Yes. There is a "Piecework Pay" mode available — the salary is automatically calculated depending on completed operations or time spent.
How is interaction with suppliers handled? +
In the Documents menu → Supplier Orders, you can create orders to suppliers directly from the list of needs. After creating orders, changes in planning are blocked to avoid mistakes.
Can individual orders be accepted, for example, custom orders for baking? +
Yes. In the "Customer Order for Product" mode with the status "In Production", you can create technological charts and route sheets for specific orders — with materials, works, and services.
Is the service suitable for a small bakery? +
Yes, you can start with the basic functionality and scale up.
Is it difficult to train staff? +
No, the interface is simple, and the processes are as automated as possible.
Can multiple locations be controlled? +
Yes, the program supports bakery networks. For this, you need to install a Terminal license.
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