Jewelry store software

Jewelry stores offer a wide range of items with various designs, sizes, and price categories. 

Torgsoft software takes into account the specifics of jewelry products:

✔️ Weight and quantity accounting — in Torgsoft, when receiving goods, you can accurately specify the weight of gold, silver, platinum, gemstones, metal fineness, stone type, insert weight, as well as the cost price and selling price of each unit.

✔️ Barcode or article tracking — a unique product barcode is generated automatically, or you can use the manufacturer's article number for quick identification in the program.

✔️ Small-size label printing — Torgsoft allows you to generate label data of any size, which is especially convenient for small jewelry items. Tags from 10x20 to 15x30 mm can be generated for inventory and labeling.

✔️ Certificate and supplier control — the system makes it possible to track the origin and quality of jewelry, as many countries have rules and certification requirements for selling jewelry. You can store supplier information and quality certificates in the program, which is important for customer trust and inspections.

Convenient jewelry inventory management with Torgsoft helps you:

• See the actual cost of each unit, including precious materials. 

• Reduce the risk of errors or fraud, as each item is clearly accounted for.

• Easily inventory small items, even if there are hundreds — all tracked by barcodes.

• Control stock levels of each item, even if they look similar.

Many jewelry stores offer repair services, cleaning of jewelry, and jewelry appraisal. Torgsoft also takes this into account:

• Creating repair orders — repairs are processed as separate orders with customer details, defect description, cost, deadline, and the responsible jeweler.

• Repair cost accounting — all costs are recorded: insert replacement, soldering, polishing, labor cost. The profit from each order is also calculated, as well as the individual payment to the jeweler.

• Automatic generation of receipts, work completion certificates, and warranty cards.

✅ Thanks to this functionality, you always know how much the jeweler earned and which service is the most profitable. If a customer returns, for example, in 6 months — you can easily retrieve all order details and avoid disputes — everything is documented.

Custom orders are standard in the jewelry business. Many clients want unique jewelry: with special design, engraving, specific gold purity, or with their own stone. 

The Torgsoft accounting system keeps track of customer orders, monitors the order production stages, and records the materials used and the jeweler’s working time.

This feature allows you to fully automate the entire process — from order to finished product delivery. You keep complete records of custom production without Excel or notebooks. 

Custom order tracking in Torgsoft takes place in several stages:

1. Order acceptance

A manager or salesperson creates a new order in the system:

• selects a client from the CRM or adds a new one;

• records all item parameters: metal, purity, inserts, weight, size; provides a sketch or work description;

• indicates the job cost, prepayment, production timeline, and responsible employee;

• adds a photo or drawing of the future item (if needed).

2. Production process control

You can specify production stages in the order: modeling, casting, setting, polishing, etc. The business owner sees the stage of each order and can respond quickly to delays or changes.

3. Cost and profitability accounting

Torgsoft allows you to record:

• materials used (metal, inserts, findings);

• labor costs (work of jeweler, engraver, etc.);

• product cost;

• final price and profit per order.

You know exactly how much it costs to produce the item and what the margin will be.

4. Documentation

The following documents are automatically generated with the order:

• contract with the client or order receipt;

• invoice or receipt for the prepayment;

• warranty card after the item is produced;

• internal documents for the jeweler or workshop.

The client receives clear confirmation, and employees — clear technical specifications.

5. Reminders and communication with the client

• In Torgsoft, you can set automatic reminders about order readiness;

• you can send an SMS or Viber message to the client;

• the manager sees a list of orders that need to be issued, extended, or confirmed.

Jewelry items are high in value and can be targets of theft or loss. 

The Torgsoft accounting system provides the ability to effectively manage inventory, track the movement of goods between stores, and restrict employee access to stock quantities and cost prices. 

Any information can be hidden from program users.

Jewelry items are high in value, and pricing is an important aspect of the jewelry trade.

Torgsoft allows you to accurately set product prices, taking into account the cost of materials, production complexity, and competition level. You can also set a markup for each item to effectively manage the store’s profitability.

 The Torgsoft financial module includes:

• Complete accounting of store sales, income, and expenses.

• Automatic Z-reports, cash operation control: reports on income, cash flow, sales by shift, day, or week.

• Integration with the Electronic Cash Register (ECR): the software automatically transmits transaction data to the tax service; fiscal receipts can be printed or sent by email, SMS, or Viber.

• Support for cash and non-cash payments, including via POS terminals, online acquiring, payments on credit, and other forms (gift certificates, cryptocurrency, loans, etc.).

What do you get?

✔️ Transparency and order in settlements and payments — everything is automated and legal.
✔️ A complete financial picture of your business: what sells better or worse, expenses by period, profit per item per day, week, month, year.
✔️ Avoiding fines — all fiscal requirements are met.
✔️ Cash operation control: how much money is in the register, which seller sold what, and what operations were performed.

 Torgsoft has a built-in CRM system for personalized customer management:

• Creating and maintaining a customer database: storing contacts, purchase history, personal information, preferences, etc.

• Ability to create promotions, personalized offers, and mailings for customer groups (e.g., VIPs, new customers), set discounts or promotional terms for specific types of goods or customers. For example, 

• Configuring loyalty programs: bonuses, discounts with loyalty cards, VIP programs.

• Sales analysis by customer — who buys, what they buy, when, and how often.

Torgsoft marketing and analytical functions help retain customers, increase sales through precise targeting based on customer preferences, and build emotional connections, etc.

The Torgsoft accounting software supports integration with online stores and marketplaces:

 Automatically updates product availability, prices, stock levels, and specifications in online stores.

 Synchronizes product cards and descriptions with the website — no need to manually enter information in the admin panel.

 Tracks order statuses: from "new" to "processed".

 Generates shipping documents for customers: delivery notes, sales receipts, acts of completed work, invoices, and fiscal receipts for online orders.

As a result, the entrepreneur gets:

✔️ Less manual work — online orders are processed in one system.
✔️ No misunderstandings with customers when an item is listed online but unavailable in-store.
✔️ Fast order and delivery processing.
✔️ Increased online sales without accounting chaos.

Torgsoft allows you to manage employee records and monitor their productivity:

• Tracking working hours, lateness, overtime, and managing shift schedules.

• Access control to the software — salespeople see only what they need for work, while confidential information (profit, purchasing) is available only to the manager; salespeople cannot view financial reports, administrators cannot edit prices.

• Sales performance evaluation — you can see how much each employee sold, their average receipt, and conversion rates.

• Sales planning and motivation — the system allows bonuses and incentives for achieved results and overtime.

The optional feature Automatic warehouse stock calculation helps you:

✔️ know who performs well and who underperforms,
✔️ manage access to critical business data,
✔️ configure motivation — bonuses, sales commissions, and calculate each salesperson’s personal contribution,
✔️ monitor employee discipline.

Thus, Torgsoft is a tool that:

• reduces risks and chaos in accounting,

• helps increase the quantity and quality of sales,

• provides full control over finances, personnel, and customers.

And most importantly — it allows you to focus on business development instead of routine reporting. With Torgsoft, the jewelry business runs like clockwork — accurately, steadily, and transparently.

1. Connecting a fiscal registrar or software ECR for timely receipt submission and reporting.

2. Connecting a bank terminal for accurate accounting of cashless payments.

3. Synchronization with an online store and marketplaces to display up-to-date product availability.

4. Mass mailing via Viber, SMS, and email — a tool to maintain communication with customers.

5. Gift certificates — an option for quick gift selection in the store.

6. Salary calculation and motivation system — for convenient reward calculation and monitoring of sales staff activity.

7. Torgsoft Online Market — a platform to launch an online store in 1 day.

How does the Torgsoft software help in jewelry inventory management?

Torgsoft allows accurate accounting of precious metals, stones, items, their weight, fineness, as well as generating barcodes for quick product identification. The software helps track the actual cost of each item and reduce the risk of errors or fraud, since every piece of jewelry is properly recorded.

How to automate the accounting of repairs and jewelry services with Torgsoft?

The software allows creating repair orders, recording repair costs (stone replacement, soldering, polishing, labor costs), and automatically generating receipts and work completion certificates.

How does Torgsoft assist in custom jewelry manufacturing?

Torgsoft automates the process of custom jewelry production, from order acceptance to control of production stages, tracking used materials, jewelers’ working time, and profit for each order.

How does the Torgsoft software support pricing and margin management for jewelry items?

Torgsoft allows precise pricing based on the cost of materials and production expenses, as well as monitoring the margin on each product.

Can Torgsoft be synchronized with an online store for managing online sales?

Yes, Torgsoft supports synchronization with online stores, enabling automatic updates of product information, prices, and order statuses online.