Program for a stationery store

The Torgsoft software for stationery stores organizes any quantity of goods in retail outlets. You can create a product category tree, group common information about products, and add specific properties. This allows you to structure the assortment and ensure easy product location in the warehouse or sales area.

To avoid getting lost in the accounting of small similar products, we recommend specifying detailed characteristics for each type of product. In the product card, it is advisable to include the product name, manufacturer, color, material, and a unique component of any product—its article number.

If a product does not have an article number, the Torgsoft software allows you to generate your own. For better visibility and convenience, you can attach a photo to the product. This way, the seller or store owner will not make a mistake when selling or ordering a specific product from the supplier.

The software for a stationery store can automatically assign a new barcode to a product upon stock intake.

When adding an additional batch of goods that are already in the database, the stock intake process will take much less time. The barcode on the product needs to be scanned, the quantity entered, and — the product is under control. From this same form, all the above-mentioned product characteristics (name, article number, manufacturer, color, etc.) can be printed on a price tag.

Since attaching price tags to each item is quite costly and labor-intensive, for small items, labels can be printed separately for the packaging, while for all other products — individually on each item.

The presence of a large number of small items, sold both individually and in packages, inevitably leads to confusion during inventory counting. Torgsoft provides the ability to relieve this burden from sales staff while simultaneously maintaining control over the quantity of disassembled goods.

When a package is opened, the software automatically deducts it from the warehouse and records the remaining components individually. Now, managing the inventory of opened office paper packs, pens, or markers is reduced to just a few clicks.

Stocktaking in stationery stores usually takes a lot of time. As a rule, it comes down to comparing the total amount of stock and sales, while quantity-based accounting becomes an overwhelming task. In practice, such a counting system does not provide a complete picture of the store's operations and may conceal employee fraud.

To safeguard inventory and monitor staff actions, it is necessary to periodically conduct inventory audits. The Torgsoft accounting software is the most precise tool for this purpose.

To avoid closing the store for a full inventory check, we recommend conducting partial stocktaking. In Torgsoft, inventory can be checked by product barcode, name, article number, or selected product group. 

The main convenience is that it is not necessary to scan each unit one by one — you can simply select the product and enter the counted quantity. Based on the inventory results, missing stock will be written off, and surplus stock will be added to the warehouse.

If a product is stored far from the computer, an inventory sheet can be printed from the software, containing the product name, article number, warehouse quantity, and availability. Later, this data can be entered into Torgsoft.

For added convenience, you can use the Torgsoft Mobile App for conducting inventory audits.

The accounting of services in the program is conducted in the same way as the accounting of goods.

Understanding that the markup on stationery varies from 25% to 100% depending on the region and place of sale, we recommend adding not only school supplies but also office products and services to the store. This will not only diversify the product range but also help maintain active sales beyond seasonal demand.

To manage inventory and trade without errors while avoiding unnecessary expenses, it is important for an entrepreneur to understand the current stock levels in the warehouse. There is often a need to update the assortment and replenish stock. How can this be done using the Torgsoft store automation software?

Warehouse accounting in Torgsoft includes several modes that allow you to monitor stock levels, order goods on time, and avoid shortages or excess inventory.

• Warehouse stock calculation — determining the minimum or maximum necessary quantity of goods. The inventory management software provides detailed sales reports that help identify demand trends for specific products and accurately calculate future purchases. 

• Supplier order formation. In the menu item Supplier order formation, you need to select the supplier and the goods that are running low, specifying the required quantity for purchase. This mode allows you to instantly print an order for your partner. The document will display all necessary order parameters: product name, article number, and a photograph.

The software for a stationery store helps entrepreneurs automate all financial processes and obtain an objective picture of profitability.

Financial accounting capabilities in Torgsoft:

• Full control of mutual settlements

✔ Automation of payments with suppliers
✔ Accounting for returns, write-offs of defective goods, and price revaluation
✔ Monitoring customer debts and managing cashless payments

• Flexible financial management

✔ Quick price adjustments in the program
✔ Accounting for expenses on rent, utilities, procurement of assortment and equipment, and other operational costs
✔ Monitoring marketing expenses and analyzing their effectiveness

• Business profitability control

✔ Analysis of gross income
✔ Accounting for equipment depreciation
✔ Detailed financial reports for assessing the real value of the business

• Automation of salary and bonus payments

✔ Employee payroll accounting and salary calculation

• Fiscal goods accounting and fiscal reporting

✔ Generation of reports for tax authorities through software ECR in Torgsoft
✔ Monitoring of fiscal goods turnover

Thus, you get structured and accurate financial accounting, which not only helps avoid financial chaos but also enables informed decision-making for business growth.

Not all stores can afford to limit themselves solely to retail trade. Therefore, private entrepreneurs should establish financial settlements with organizations of various forms of ownership: selling their products to government institutions, offices, and different enterprises.

In the Torgsoft software, you can:

• record all necessary information about existing and potential wholesale customers, including bank account numbers, addresses, contact persons, and more,

• send commercial offers and issue invoices,

• accept payments via banking terminals.

Moreover, Torgsoft offers two types of interaction with wholesale customers. The first is selling at wholesale prices when purchasing a certain quantity of goods. The second is providing individual discounts to wholesale clients. The conditions for these modes can be specified in the program based on individual preferences.

For stores operating in the online space, Torgsoft offers the ability to simultaneously manage accounting for both retail and online stores, automatically updating product listings and prices on the website.

For this, an additional program option is available: Synchronization with an Online Store. It connects data on products and sales from all accounting centers, updates any product information, notifies about the need to create new orders, and controls order fulfillment deadlines and logistics.

Torgsoft provides a comprehensive customer accounting system and interaction management. To encourage and attract customers, the program includes a marketing mode where you can set up various types of promotions, discounts, implement discount cards, and introduce a bonus system.

All these features combined encourage customers to make repeat purchases at your store, while the program automatically calculates discounts and bonuses, forecasts revenue, and handles all necessary accounting functions.

As a result, after installing the Torgsoft accounting software, you get:

• Time savings by eliminating a massive amount of manual work,

• Automation of all trading processes,

• Order in inventory management and warehouse operations,

• Systematic work with customers, leading to increased sales,

• Control over employee activities and motivation,

• Comprehensive and easy store management from anywhere.

Videocast on the features of accounting in a stationery store:

• Software ECR for selling fiscal goods.

• Bank terminal connection for accurate accounting of cashless payments.

• Automatic warehouse stock calculation — planning, calculation, and optimization of warehouse inventory.

• Mass mailing via Viber, SMS, and e-mail — a tool for maintaining communication with customers.

• Gift certificates — an option for quickly selecting a gift in the store.

• Torgsoft Online Market — a platform for launching an online store in just one day.

• Salary calculation and motivation system — for convenient payroll processing and monitoring of sales staff actions.

Does the program support inventory and barcodes?

Yes, the program allows you to control inventory, automatically record incoming and outgoing goods, as well as supports barcode creation and scanning, creation of product codes, and label printing.

What reports can be generated in the program for a stationery store?

The program provides the ability to generate more than 50 reports on product turnover, profit and sales, analyze customer purchasing activity, employee performance, and the efficiency of each product item. 

Is the Torgsoft program suitable for accounting seasonal stationery assortment?

Yes, the program allows you to work with seasonal goods — for example, school assortment. You can create seasonal price lists in advance, set up promotions, form product sets, and plan stock or replenishment.

How to automate inventory in a stationery store?

In the Torgsoft accounting program, inventory is carried out quickly and conveniently, without closing the store for stocktaking: you can use data collection terminals or barcode scanners, perform inventory by name, product code, or by selected product group, and automatically record discrepancies.

Can a discount system be created for regular customers?

Yes, the program supports flexible loyalty program settings — cumulative bonuses with an expiration period, discounts on product categories, personalized offers for customers, and issuing discount cards.