Program for a building materials store

Automation of a building materials store allows comprehensive warehouse, financial, and management accounting:

• Work with a large assortment of products.

• Control product storage in the warehouse.

• Account for small items without barcodes.

• Work with wholesale clients.

• Track large items, including those stored outside the store.

• Account for items requiring packaging, transportation, or cutting.

• Sell bulk goods by weight.

• Work with product kits: break down packaging and sell items individually.

• Account for rolls and cuts.

• Control expiration dates.

• Organize sales or markdowns.

• Work with custom-order products.

• Track items by serial numbers to comply with warranty obligations, and more.

All these features are available in the Torgsoft software. Below, we will describe the key tools for automating building materials stores step by step.

A building materials store holds tens of thousands of items: from small nails to large-scale goods. The accounting software for building stores considers all nuances during the receipt and sale of construction goods and materials. 

• Torgsoft automatically generates a unique barcode when recording unmarked goods.

• If the item has a factory barcode, it can be assigned to the product in the accounting software. If the barcode is damaged, the product can easily be found in the database by name or article number.

• Large-scale goods are labeled with large price tags directly on the item, on the display, or the shelf.

• Small items are scanned directly at the checkout. For large-scale goods, the sales floor employee generates an invoice or receipt for payment. The goods are released from the warehouse after payment and additional services such as cutting, packaging, loading, or delivery are completed.

The software for building materials stores allows accounting in various units of measurement using the additional option Metric product characteristics: square meters, linear meters, grams, kilograms, tons. Thanks to the accounting software, business owners can monitor current stock levels in warehouses and retail locations. 

The software also enables selling products as kits or disassembling ready-made sets by deducting the corresponding amount of material from the warehouse individually.

The owner of a store in Torgsoft can set a condition that a wholesale price is applied when purchasing a certain quantity of goods. In the program, it is possible to create a wholesale price list and set wholesale prices depending on the quantity of goods purchased.

When ordering goods in an online store or by phone, the seller can reserve goods for a customer in the program to avoid selling them accidentally.

The specifics of operating a building materials store involve storing goods both in the store and in several warehouses. With Torgsoft, you can view stock levels across all warehouses and retail locations in real-time. The program also helps track minimum stock levels to avoid situations where essential goods run out.

The customer pays for the order, and the seller prints one sales receipt and several invoices for collecting goods at different retail locations for self-pickup or delivery. Based on these documents, the goods will be dispatched from remote warehouses.

The Torgsoft function Storage location of goods in the warehouse allows the seller to quickly find out where the goods are at the time of sale: in which department, on which rack, on which shelf, and in which compartment.

Construction stores often sell not only materials but also related services.

In Torgsoft, you can create a service directory with fixed prices and fully manage services such as cutting, packaging, delivery, installation and assembly, repair, and equipment rental.

Services can be sold together with goods or separately. For the convenience of sellers, a price list with store services can be printed, or the seller can find them in the program by name.

Torgsoft allows you to plan and create preliminary orders to suppliers, sending them via e-mail; never miss the moment when stock runs out.

The program will notify you when the quantity of goods reaches the minimum allowable level. The accounting feature helps control purchases, returns of goods, and settlements with suppliers.

Logistics — an important part of the work in a building materials store. The accounting program for building stores, Torgsoft, allows you to control the movement of goods between warehouses, automate order processing from multiple sales points, and generate documents for product deliveries.

A building materials store owner needs control and a motivation system to retain the best employees and plan for workforce reserves.

The program for accounting expenses and income allows you to account for rent, salaries, taxes, logistics costs, and more. This helps calculate the real cost of goods and the profitability of the business.

Financial accounting will allow you to control the shipment of goods for prepayment or on credit; settlements with counterparties, tracking debts and financial obligations.

In the program, you can generate a fiscal or sales receipt in accordance with the latest legislative norms, provided you have connected a software register to the accounting program and print it on a printer.

The business owner can view the sales summaries by receipts and in the daily or any other period report.

Print and send invoices, expense receipts, tax invoices, warranty cards, acts of completed work, postal service waybills, return documents, adjustment calculations for tax invoices, and over 100 variations of business documents.

Torgsoft provides the ability to export sales information for accounting reports to MEDoc and Art-Zvit.

A building materials store can synchronize its assortment with a website or marketplaces, significantly expanding its customer audience and increasing sales. The Torgsoft program automatically updates information about products, their characteristics, stock availability, and prices in the online store.

The program for a building materials store allows you to maintain a customer database, set up individual discounts, organize promotions, and inform customers about discounts via SMS or email.

In Torgsoft, you can configure various types of promotions for the store: sales, markdowns, selling multiple types of goods as a set, and more; set the duration of the promotion, type of trade, discount amount or percentage, and limit the range of goods by manufacturer, season, or supplier. 

The program also offers marketing tools such as creating and printing customer discount cards, awarding bonuses, issuing gift certificates, and more.

Conduct inventory without closing the store. Track the sales dynamics of each product or product group thanks to +50 reports and analyses of trade processes and your customers' purchasing activity.

A wide range of products and the specifics of working with customers in a building materials store create challenges in training and managing employees. Torgsoft offers solutions:

• Employee performance evaluation
  The program allows you to set goals and analyze the performance of each employee: sales volumes, the number of completed orders, and provided services.

• Employee motivation
  The bonus accrual function for completing specific tasks (e.g., assembling kits or meeting sales targets) encourages staff.

• Access control
  Role separation and access level settings in the program help restrict seller actions and prevent fraud, theft, data leaks; delegate routine tasks to employees, such as placing orders with suppliers or conducting inventory.

• Salary and bonus calculation
  The “Salary and seller motivation calculation system” option in Torgsoft allows you to calculate bonuses for employees, such as for assembling and installing modular goods; evaluate the sales results of each seller.

Automating employee management minimizes errors in accounting related to human factors.

• Software ECR for the sale of fiscal goods.

• Bank terminal connection for accurate accounting of cashless payments.

• Automatic warehouse inventory calculation — planning, calculation, and optimization of minimum and maximum stock levels in real-time to avoid excess and shortage of fast-moving goods.

• Mass mailing via Viber, SMS, and e-mail — a tool for maintaining communication with users.

• Gift certificates — an option for quick gift selection in the store.

• Salary calculation and motivation system — for convenient calculation of rewards and control of sellers' actions.

• Torgsoft Online Market — a platform for launching an online store in one day.

Try the free demo version of the Torgsoft program for 30 days and start accounting accurately and in an organized manner. 

Torgsoft — is an accounting program for building materials stores that meets all modern business requirements. It helps the owner solve inventory management issues, organize work with clients, employees, and suppliers, and control the business from anywhere in the world.