Program for medical stores

Most of the requests of the medical business are "addressed" by the Torgsoft accounting software. Its implementation in store operations will optimize all business processes, reduce risks associated with accounting and storage of medical products, and improve customer service quality.

The accounting of a medical supply store in the Torgsoft software is carried out through a range of functions that help automate inventory turnover, stock control, sales, and customer interactions.

To add new products to the accounting system, it is first necessary to create a product catalog that will be accounted for in the store. In the Torgsoft program, special entry forms are used, where the following are specified:

• Product name,

• category or type of product (e.g., medical equipment, medicines, consumables),

• product code or barcode,

• country, manufacturer,

• serial number (for medical equipment), 

• additional characteristics (units of measurement, configuration, etc.).

Torgsoft includes the following important tools for accounting medical products:

• Quick barcoding: Barcodes allow medical products to be quickly entered into the system, which simplifies inventory receipt, stocktaking, and sales.

• Product nomenclature management. The system adapts to the needs of any business. You can create relevant categories of medical products, add necessary characteristics and descriptions for easy product search in your online store.

• Medical equipment accounting by serial numbers. Torgsoft has a special option for tracking products by serial numbers. This facilitates warranty service and the accounting of medical equipment from different suppliers, and also allows quick product location in case of a market recall.

• Adding quality certificates. In the product card, you can add quality certificates for medical products (equipment, devices). Using a filter in the special program menu, you can view products with expired certificates.

After entering the entire product nomenclature, it is necessary to account for stock balances. This can be done using the inventory function in the accounting program or by importing balances from external files (e.g., from an Excel file).

• Calculation of minimum or maximum stock levels. The Torgsoft program organizes the management of stock inventory and promptly controls the shortage or surplus of medical products. The program alerts you when stock replenishment is needed.

• Re-inventory. Torgsoft automatically reconciles the data and generates reports on discrepancies, after which stock balances are adjusted. Timely inventory control helps to identify and prevent shortages, misallocations, and unnecessary expenses for the business.

• Accounting for multiple suppliers' warehouses. Torgsoft allows you to track the inventory of multiple suppliers' warehouses and sales points, which is convenient for large store chains. This ensures operational stock control and accurate product transfers between warehouses.

• Creating supplier orders. It is also possible to create orders for suppliers directly from the program, taking into account previous sales analysis and demand.

In Torgsoft, products can be sold as sets or individually. Sellers often have to disassemble sets of medical consumables for retail sale: for example, sterile gloves, face masks, bandages or gauze pads, syringes, catheters, disposable sheets, medical adhesive tapes, etc.

The Torgsoft program deducts the required amount of product from the set and can also combine individual items into sets for wholesale sales.

For sales in Torgsoft, the following modes are used: "Sale", "Trade with invoice", or "Customer order": during the sale, each product is scanned with a barcode scanner or entered manually (search by product code). The program automatically deducts the product from the inventory and updates the stock balance.

Torgsoft supports the sale of products by serial numbers, prints warranty certificates, and tracks the warranty service period after the sale, which is relevant for accounting medical equipment.

In the program, you can:

• generate fiscal and sales receipts,

• account for sales in different currencies,

• issue invoices, incoming documents, tax invoices, acts of performed work, etc.,

• set the sales price equivalent to the exchange rate,

• accept various payment methods,

• apply discounts or client loyalty cards during the sale.

Torgsoft provides a wide range of reports that help analyze sales, customers, stock levels, product turnover, business profitability, employee efficiency, and other key indicators for managing a medical business.

Reports can be aggregated based on various criteria for medical products, such as expiration dates, serial numbers, manufacturer, supplier, and other parameters specific to medical goods.

The program organizes various discounts to attract customers and boost sales in the store:

• accumulative discounts,

• one-time discounts,

• individual discounts for clients,

• discounts on specific types of medical products, including zero discount for low-margin products,

• limited discounts on certain product groups,

• birthday discounts for clients,

• holiday discounts, etc.

In addition, Torgsoft stores information about all interactions with customers, all incoming inquiries, and requests. This way, you can maintain a customer database by adding important contact and personal details, and provide individual discounts and offers for regular customers.

Torgsoft synchronizes data between the program and the medical products online store. This way, you can exchange information in real-time and maintain accuracy and relevance of data in both the physical store and the online platform.

1. Product catalog integration. The program automatically transfers product data to the online store. When new items are added, or product characteristics (name, description, photo, price, stock) or categories are updated, this data is synchronized with the online store. 
2. Stock synchronization. Every sale in the physical store or any stock change (e.g., after an inventory check) is automatically synchronized with the online store. This prevents situations where a product is sold online but is no longer available in stock.
3. Price accuracy. Prices and discounts set in Torgsoft are automatically updated in the online store. This helps avoid errors related to manually updating prices on the website. 
4. Online order processing. Orders made through the online store are automatically transferred to the program. They are processed the same way as in the physical store, taking into account product availability in stock. Right after the purchase is made, Torgsoft can send order status updates ("processing", "shipped", "completed") to the online store so that customers can track their orders. 
5. Customer accounting. Data about customers who register or make orders in the online store is automatically added to the customer database in Torgsoft.

• «Software-based ECR» for selling fiscal goods.

• Connecting a bank terminal for accurate accounting of non-cash payments.

• Automatic calculation of warehouse stocks — planning, calculation, and optimization of minimum and maximum stock levels to avoid excess or shortage of high-demand products.

• Synchronization with an online store — for automating online sales and managing internet orders.

• Bulk messaging via Viber, SMS, and e-mail — a tool to maintain communication with users.

• Gift certificates — an option for quickly choosing a gift.

• Torgsoft Online Market — a platform for launching an online store in 1 day.

• Salary calculation and motivation system — for convenient calculation of rewards and monitoring seller activities.

The Torgsoft program is a powerful tool for managing a medical supply store. It automates routine processes, allows for inventory control, optimizes work with suppliers and customers, and helps analyze sales and financial performance.