Bookstore program

The automation system from Torgsoft will help organize efficient book product accounting and optimize business processes:

• Book product accounting. Books received from the publisher to the bookstore are accounted for in batches — this allows for easy tracking of product movement for each delivery and analyzing sales volumes depending on the edition or print run.

• Book nomenclature. In Torgsoft, you can add any option for convenient product accounting and search. You can create an organized book catalog by adding various types, for example, by genre: “Fiction”, “Children's books”, “Psychology and parenting”. 

Books can be grouped by author, series, publisher, language, age parameters, new arrivals, bestsellers, book format (electronic, paper), etc. By adding product characteristics, it can be easily found in the accounting program or online store using filters.

• Book barcoding. Each batch of books or specific edition can be assigned a unique barcode, ensuring accurate entry of products into the system, sales control, and inventory tracking. The program allows for serial accounting of book products, tracking sales of specific series, publishers, and even individual print runs. This simplifies receiving, inventory, sales, and helps avoid errors.

The program tracks the stock of book products both in the warehouse and in stores, and includes functions such as: 

• Book inventory management. Torgsoft allows you to control stock levels and replenish book inventory on time. The program automatically tracks the number of books in the warehouse, keeping information about each transaction. 

• Additional option Automatic stock calculation allows entrepreneurs to see in real-time how to reduce book procurement costs and how much stock is needed in the warehouse to avoid an excess of unpopular books and ensure the constant availability of bestsellers. 

• Regular inventory checks help avoid shortages, mismatches, unnecessary costs, and fraud by sellers. Thanks to barcoding, you can instantly get data on the number of books from each publisher in the warehouse or store.

• Supplier order creation. The program has an automatic ordering function for book print runs from suppliers or publishers. You can create an automatic order for books from the publisher to replenish the stock, taking into account the minimum stock level. 

• Stock accounting across multiple warehouses: if you have several retail locations or warehouses, the Torgsoft program allows you to easily manage the stock of goods at all locations. You will always know exactly where each book is, which greatly simplifies logistics and product redistribution.

Bookstores and publishers often sell books in bundles, such as series of books by a certain author, or form book sets by various authors on the same topic (sports, dietology, collections of love stories, horror classics, gift book sets, promotional bundles, etc.). This works well both for increasing sales volumes and raising the average order value.  

Additionally, bookstores often unbundle book series, trilogies, or tetralogies by one author into individual editions, united by a common theme. If the seller has stocked the entire series, the Torgsoft program allows selling individual copies from the series, deducting the required amount. Conversely, it also allows creating book sets from individual items. 

Here's how the sale of bundled products works in Torgsoft:

The accounting of book publishing in the Torgsoft program allows publishers and bookstores to systematize and automate processes related to the production, distribution, and sale of literary products. 

For full-cycle production accounting, Torgsoft provides an additional option “Production: Accounting for Materials and Finished Products”. The program ensures control over all stages, from print run accounting to distribution management, sales analysis, and stock control, and helps to:

1. Keep track of print runs and book batches: in Torgsoft, you can maintain detailed accounting of the print run of each individual book produced by the publisher.

2. Group products by publisher: in Torgsoft, each publisher is registered as a separate category, and books are linked to the corresponding publisher. This allows quick access to the necessary bookstores, sales analysis by specific publisher or store, and simplifies settlements with them.

3. Place supplier orders for the necessary materials and raw materials for book publishing. 

• Calculate planned and actual production costs of published books based on material and labor costs. 

• Add and reserve materials, and write off waste.

• Track order fulfillment deadlines.

• Release finished products to the warehouse, with markup for sales,

• Track finished books, conduct labeling, barcoding, warehouse inventory; add products to the accounting system with book characteristics, wholesale and retail prices, and more.

Torgsoft allows not only to manage the financial and accounting records of a bookstore or publishing house, control profits, but also to properly account for expenses related to book purchasing, delivery, premises rental, and other business costs. 

Financial accounting in Torgsoft includes: 

• Processing of cash and non-cash payments. 

• Tracking settlements with publishers, bookstores, and suppliers. 

• Accounting for revenue, income, and expenses related to trade and production organization.

• Sales analysis and distribution by analytical categories.

• Debt control.

• Retail and wholesale sales.

• Integration with cash registers, fiscal software-based cash registers, and payment terminals.

• Trading with invoicing (commercial offers, invoices, and waybills).

• Payment for goods delivery to carriers, and more.

Analytical reports in Torgsoft allow you to track which books and publishers sell better, which ones sell worse, and which discounts or promotions stimulate sales. Torgsoft automatically collects sales statistics for books from each publisher. 

More than 50 trade reports help optimize the assortment and increase store profitability. You can get detailed reports by receipts and comparative analysis for any period, as well as set up analytics by individual authors, series, or genres. This contributes to a deeper understanding of financial results and trends.

Reports on subscriptions and customer orders allow you to better understand their needs, improve service, and optimize order logistics.

The CRM system in Torgsoft helps manage customer relationships, track order histories, and store customer data and communications with them. 

You can also set up flexible discount systems for customers or run promotions for specific book groups or individual buyers. The program automatically applies discounts and tracks their impact on sales. 

In the "Marketing" mode, you can assign bonuses to regular customers, implement loyalty cards, and other systems. This increases customer satisfaction and encourages them to return.

If you sell book publishing products online, Torgsoft easily integrates with your online store. 

The accounting software synchronizes the supplier or publisher's warehouse, orders from the physical bookstore, and the online store. It automatically updates information on book availability in the warehouse and tracks all orders.

In just 1 day, you can upload products to both your own online store and marketplaces like Prom and Rozetka. This way, you expand your sales channels and increase sales. 

Synchronization with online platforms ensures automatic updates of product information, stock, and prices, reducing the risk of errors and simplifying order processing.

• Flexibility of settings. The program adapts to the needs of a specific business: from small bookstores to chain stores.

• User-friendly interface. An easy-to-use system that your employees will quickly master.

• 24/7 support. We provide technical support around the clock, ensuring uninterrupted operation of your business.

• Modularity. You can add additional features to expand the system's functionality as your business grows.

• «Software ECR» for selling fiscal goods.

• Bank Terminal Integration for accurate accounting of cashless payments.

• Automatic Inventory Calculation — planning, calculating, and optimizing minimum and maximum stock levels to avoid surplus and shortage of high-demand products.

• Synchronization with Online Store — for automating online sales and tracking internet orders.

• Mass Viber, SMS, and Email Messaging — a tool for maintaining communication with customers.

• Gift Certificates — a quick gift selection option.

• Torgsoft Online Market — a platform to launch an online store in 1 day.

• Salary Calculation and Motivation System — for convenient reward calculation and monitoring sales staff activities.

Automation with Torgsoft — is a tool that will help you take your bookstore management to a new level of efficiency, optimize all processes, and ensure profitability growth. 

The software provides full control over sales processes, analytics, and settlements with publishers, helping you focus on business development rather than routine operations.