Accounting program for FOP

The Torgsoft program is designed for automating accounting in small and medium-sized businesses. It offers a range of features that meet the specific requirements of sole proprietors (FOP) on different taxation systems.

The accounting program for sole proprietors (FOP) tracks goods and services, controls inventory levels, and provides numerous reports and analyses on profits and product popularity. This is crucial for entrepreneurs involved in trade, who work with various suppliers or have a large range of products.

Torgsoft is suitable for automating various types and formats of business, from a small flower shop to a large retail chain or manufacturing business. Sole proprietors (FOP) can customize the program's modes to meet the needs of their own business.

With Torgsoft, you can maintain full accounting for different quantities and complexities of goods:

• create a convenient catalog, categories, and subcategories of products,

• add main and additional characteristics, side filters, enabling customers to quickly find the desired product in the online store,

• include extended product descriptions for identification and promotion in search results.

The program also tracks products by serial numbers, manages repair services, rental, and warranty service, as well as specific goods such as excise items, measures and weights for jewelry, metric characteristics, and more.

After goods are received (data on goods is entered into the program), precise and reliable control over their quantity in stock is required. Inventory management in Torgsoft relieves sole proprietors of many routine tasks related to tracking stock levels, controlling purchases, and managing settlements with suppliers and customers.

The program for managing inventory for sole proprietors includes the following features:

• allows checking stock levels for each item at any time,

• automatically tracks stock movements (receipts, write-offs, sales),

• alerts when stock levels are low,

• minimizes losses due to accounting and calculation errors,

• helps the entrepreneur place new orders in a timely manner and prevent stock shortages.

Entrepreneurs who conduct payment transactions in cash or through a bank account must enter information about the income and expenses of their business products into the accounting software. 

Every transaction of incoming or outgoing goods must be confirmed with primary documentation. The sole proprietor describes how much product has been received in stock and what expenses were incurred during business operations.

Companies can maintain inventory, income, and expense records either electronically, such as through accounting reports, or through accounting software. 

The accounting software for sole proprietors, Torgsoft, simplifies the management of such documents and their submission to tax authorities.

In the special inventory accounting form in Torgsoft, you can record all the goods-related transactions needed for financial reporting:

• sales without ECR or software ECR,

• the quantity of goods received in stock or written off,

• goods transfers and write-offs,

• products returned to the supplier.

Entrepreneurs can customize the necessary document templates available in the program modes "Goods Receipt", "Trade with Invoice": 

✅ Goods Receipt — a document that confirms the actual receipt of goods or services at the entrepreneur's warehouse or store from a supplier.

✅ Invoice — contains detailed information about the goods sold, their price, the total purchase amount, and buyer information.

✅ Inventory Statement — records the results of re-inventorying material values in the warehouse or store. It includes the recorded and actual quantity of goods, and the difference between the actual and recorded amounts. 

✅ Goods Transport Invoice — records the fact of delivering the product from the seller to the customer.

✅ Tax Invoice — certifies the fact of selling goods or providing services. It includes purchase dates, descriptions of goods or services, prices, VAT amount, and other details related to the realized goods.

✅ Work Completion Act — confirms the fact of providing services to a company or entrepreneur by another company or individual entrepreneur.

✅ Invoice includes information about the goods ordered, their price, and the total order amount. It can be printed for purchase processing. 

✅ Warranty Card is printed for goods with a warranty. It contains information about the product, warranty period, and warranty conditions.

✅ Product Report for the Period includes data on all goods sold during the selected period: names, prices, quantities, and total sales amount.

✅ Daily Sales Report includes detailed data on cash transactions for a specific period: opening and closing times of the cash register, number of receipts and transactions, including sales and returns, cash and non-cash sales amounts, return amounts, cash statistics at the beginning and end of the day, collections, incoming and outgoing cash, other incomes and expenses.

✅ Sales Report by Product — the quantity of goods sold by the seller during the specified period, and other documents.

Financial control or accounting is one of the most important aspects of an entrepreneur's work, which often takes a lot of time. Accounting software simplifies financial management for a business and increases its efficiency, giving the entrepreneur space to focus on other strategic or creative decisions. 

Financial accounting functions in Torgsoft: 

• Automation of sales. Every transaction is recorded in the accounting software. Each transaction through the cash register or online store automatically deducts the product from the inventory using barcode scanning.

• Integration with ECR/pECR. Torgsoft supports the use of Electronic Cash Registers (ECR), and also includes an additional built-in module for software ECR (pECR). This enables legal sales and automatically sends transaction data to tax authorities. 

• Expense control. Accounting for sole proprietors requires monitoring not only profits but also expenses. Torgsoft tracks all cash registers and bank accounts, automatically calculates gross income, and provides reports needed for tax declarations.

• Invoiced sales. It tracks all trade and payment transactions that occur in the store, documenting them in special reports and records. 

• Multicurrency capability. The software allows you to work with different currencies, automatically converting sales currencies based on the current exchange rate.

For sole proprietors (FOP) on the general tax system, as well as for those on the Single Tax 2-4 groups, it is important to maintain accurate tax accounting and submit reports to the tax authorities (DPS). In Torgsoft, it is possible to create and print tax invoices through the "Trade with invoice issuance" or "Sales" modes when selling goods at the cash register.

Tax invoices can be exported from the Torgsoft program to accounting systems like M.E.Doc or Art-Zvit, with which Torgsoft integrates. This significantly reduces the risk of errors when submitting reports.

The combination of regular or software-based cash registers (ECR) with the Torgsoft program allows for automatic sending of fiscal receipts to the tax authorities. In particular, software-based ECR allow offline operation with continuous 36-hour functionality, suitable for mobile trade, delivery of parcels with cash on delivery, and regular sales at points of sale without traditional trade equipment.

For entrepreneurs who are VAT or excise taxpayers, the corresponding tax can be set in the Torgsoft program’s software-based ECR settings for both cash and non-cash payments.

The program is suitable for entrepreneurs on both the simplified tax system and FOP on the general system.

In particular, the program for FOP accounting on the general system allows easy VAT accounting, proper formation of primary documentation, and monitoring of mandatory payments.

Even entrepreneurs with small retail stores may feel the need to track all customer interactions and maintain client databases as their business grows. 

For this, there is no need to purchase an expensive CRM system. The Torgsoft software includes essential modules for working with clients: 

• collection and segmentation of customer data, 

• tracking sales stages and all customer touchpoints with the store, 

• analysis and monitoring of interactions with the client base, and more.

Additionally, a full cycle of marketing activities is provided:

• launching promotions and flexible discount systems for selected customers or specific product groups,

• creating discount, bonus, and loyalty programs,

• analyzing purchasing activity, product demand, average check, and customer preferences.

This not only helps to efficiently manage client accounting but also improves service, attracts new customers, and retains regular ones.

The program includes sales analytics tools that help entrepreneurs better understand the profitability of each product or service, analyze seasonality, and improve the efficiency of management decisions.

The integration of an online store and the Torgsoft accounting software allows real-time or periodic information exchange about customers and orders. Such synchronization ensures the accuracy and relevance of data both in the physical store and on the online platform.

Accounting programs for sole proprietors serve as a data exchange buffer, where order information is imported from the online store and data from the accounting system is exported to the website.

For example, product categories in Torgsoft can be automatically created in the online store or appropriately synchronized with existing categories, ensuring accurate accounting. Each sale in the physical store or change in the quantity of products (for instance, after inventory) is automatically synchronized with the online store. This prevents situations where a product is sold online but is no longer available in stock.

The functionality of Torgsoft allows tracking working hours, controlling task completion, analyzing the performance of each employee, and applying various motivation systems. The "Work Time Sheet" feature allows an employee to:

• Register the start and end time of their workday.

• Track breaks and deviations from the work schedule.

• Automatically record data on late arrivals or early departures from work.

Additionally, in Torgsoft, each employee can be assigned a specific role and access rights to different program functions. This ensures restricted access to confidential information such as financial reports or client databases, sets various access levels depending on the position (cashier, manager, administrator, etc.), and guarantees the security of working within the system.

• Mobile application for remote control and trading: for the convenience of entrepreneur clients, Torgsoft has developed a mobile application that allows managing sales, viewing information about stock balances, financial, and other indicators directly from a smartphone.

• Synchronization with the online store integrates the accounting system with the online store, updates data in real-time, tracks orders, sales, and shipments in a unified system.

• Integration with Prom and Rozetka automatically synchronizes the product and order databases in Torgsoft, updating the statuses of orders.

• Synchronization with Nova Poshta and Ukrposhta generates waybills (TTN) for shipping goods, adds information about clients and orders.

• «Bank statements for accounts» allows you to check payments for all issued invoices: download transactions from Privat24 and Monobank into the program. These could be credits to the sole proprietorship account or business expenses. For financial transactions, such as rental payments, an invoice can be created and saved in the program.

1. Torgsoft Online Market — a platform for launching an online store in 1 day.

2. Mass Viber, SMS, and e-mail distribution — a tool for communicating with customers, informing them about new arrivals, promotions, and special offers.

3. Gift certificates — an option for quick gift selection.

4. Synchronization with the online store — for tracking online orders.

5. Connecting a bank terminal — for accurate accounting of cashless payments.

6. Minimum stock levels for each warehouse ensures the availability of the necessary minimum of in-demand and popular items in stock.

7. Club discount system will motivate customers to make frequent purchases by offering discounts based on the accumulation of purchase amounts over a specific period.

8. Salary calculation and motivation system — for tracking working hours, calculating salaries, and planning motivation systems for employees.