Accounting program for salon curtains and atelier

1. Custom Curtain Production (Sewing)

Curtain and fabric stores often take custom orders from clients for sewing items either individually or in batches. In such cases, it is essential to properly account for the materials used. 

The special menu of the Torgsoft software «Customer Order for Product» allows the seller to record the end consumer's order for sewing curtains, tulle, and other products.

In this form, you can choose the model of the future product, specify the necessary materials and product characteristics, make an advance payment, and account for fabrics in cuts or rolls. The form also allows taking orders for wholesale production of batches. 

An invoice and waybill are immediately created for the finished product, after which it is shipped to the client.

The functionality of Torgsoft includes accounting for both finished products and materials required for custom tailoring.

Finished products and fabrics need to be inventoryed. Torgsoft provides a set of tools for receiving and warehouse management:

• Cataloging products with various characteristics: material, color, density, sales method, etc. This ensures convenient product search in the software and on the store's website.

• Product identification through barcode generation.

• Printing price tags and labels. 

• Monitoring warehouse stock: quickly reordering items in case of shortage, and quickly transferring products between locations.

• Inventory without closing stores.

• Registering returns.

• Selecting storage locations for finished batches, etc.

The program allows accepting and processing orders from retail points and online stores:

• Quickly process purchases with detailed specification of fabrics, accessories, design, and dimensions.

• Assign responsible employees for specific tasks.

• Automatically generate primary and accompanying documents: order forms, production reports, invoices, receipts, checks, bills, and certificates of completion, etc.

• Track progress stages: from plan recording to delivering finished products.

• Notify the customer about product readiness or the need to reorder materials.

• Monitor production deadlines.

Torgsoft provides an additional option for organizing production processes «Production Process Accounting». The program separates the fabric warehouse, where purchased materials are accounted for, and the finished product warehouse, where completed products are recorded.

With this feature, you can streamline each stage of production:

 Material and Procurement Planning

The program allows you to set plans for future purchases, create production plans, and monitor their execution. Technological maps are created for the production of each batch of curtains or sewing products.

Operations for production are recorded in the program, specifying executors, deadlines, and payment amounts for each operation.

 Accounting for Fabric Rolls, Cuts, and Accessories

When fabrics and sewing accessories arrive at the warehouse, you can:

• Keep records of purchased fabrics, materials, and accessories; rolls and cuts of fabric.

• Specify information about suppliers, batches, and storage locations in the warehouse.

• Track and note fabric metrics: length, width, composition, color, etc.

• Calculate the cost price of a sewing product and a specific batch, fix the selling price, markup, wholesale, and retail prices.

 Material and Warehouse Control

The program allows you to control the materials and accessories actually used for sewing and packaging.

• Track and calculate fabric remnants in rolls and cuts for each warehouse or salon.

• Account for waste, defects, and expenses across various salons and network warehouses.

• Automatically generate invoices for writing off fabrics and accessories.

• Analyze fabric and material inventory to avoid shortages.

All successful sales of curtains and materials are recorded in the Torgsoft program. At the end of the day, the program reconciles the cash register, prints a report on sold items, prepares a sales report, a cash report, and documents for depositing proceeds or collection.

 Client Settlements

• Conduct cash and cashless sales with ECR and without.

• Accept prepayments, additional payments, and full payments.

• Generate invoices, receipts, and acts of completed work; print receipts for clients. 

• Remind about unpaid receipts and debts.

 Expense and Income Control

• Automatic calculation of the cost of each product, taking into account expenses on materials, accessories, and labor.

• Analytics of material procurement costs and additional expenses.

In Torgsoft, you can manage customer data and understand the needs of your target audience: 

• create and maintain customer databases and contacts,

• build a history of customer communications and profiles,

• design discount programs with cumulative and fixed discounts,

• group customers by specific characteristics,

• analyze demand and forecast consumption trends.

Torgsoft provides a range of management tools that allow you to control employee performance and optimize internal processes in the store or production.

 Piecework Salary Calculation

• Setting up a payment system based on the volume of completed work.

• Automatic calculation of employees' earnings according to completed orders.

• Awarding bonuses for meeting targets and handling large orders.

 Enhancing Employee Efficiency

• Tracking the performance of each salesperson,

• Automatic calculation of rewards for sales,

• Analyzing productivity, workload, and quality indicators of employee performance.

• Monitoring order completion deadlines to improve customer service.

Torgsoft offers advanced sales analytics and reporting, enabling more efficient inventory and expense management for your business. 

 Sales and Production Process Analysis

• Detailed reports on sales, expenses, and profits.

• Statistics on stock levels for each type of fabric, curtain model, and accessory.

• Analysis of product and service popularity for procurement planning.

 Forecasting and Planning

• Planning material purchases based on actual needs.

• Forecasting demand based on sales and seasonality.

The Torgsoft program helps curtain salons and ateliers increase sales and retain loyal customers through "loyalty tools":

 Flexible discount system: cumulative, fixed, personal, one-time — based on discount cards, product types (fabrics, accessories, ready-made curtains), and order volume.

 Gift certificates for a specific amount or a particular product.

 Discount cards to attract new customers and encourage repeat orders.

Accruing bonuses on the customer's card for purchases, which can be used to pay for future orders.

 Mass SMS, Viber, and email campaigns for customers: promotions, seasonal discounts, or personalized offers, as well as reminders about order statuses.

 Promotional offers: discounts on specific types of products, "Buy more — pay less" promotions, gifts for large purchases, and more.

Software ECR for selling fiscal goods.

Bank terminal integration for accurate accounting of cashless payments.

Automatic warehouse stock calculation — planning, calculation, and optimization of minimum and maximum stock levels in warehouses and stores.

Mass messaging via Viber, SMS, and email — a tool for maintaining communication with users.

Torgsoft Online Market — a platform for launching an online store for your business in 1 day.

Synchronization with an online store — for automating online sales and tracking internet orders.

Salary calculation and motivation system — a solution for convenient reward calculation and monitoring salespeople's actions.