Internal movement: Goods in transit mode

The «Goods in Transit» mode is used for internal transfer of goods between warehouses or stores when shipment and receipt take place at different times.
This mechanism ensures continuous accounting and prevents goods from disappearing from stock during transportation.

When to use the «Goods in Transit» mode

Mandatory:

• transfer between retail outlets or warehouses,

• delivery takes physical time (several hours or days),

• it is necessary to record responsibility for goods in transit.

Typical situation:

• the goods have been written off from the sender,

• the recipient has not yet accepted the invoice,

• stock balances must remain correct at all stages.

Signs of transfer errors

If the process is performed incorrectly, the following signs appear:

• the goods are missing from stock for both the sender and the recipient,

• negative balances appear in the «Goods in Transit» warehouse,

• internal transfer invoices are duplicated,

• the goods arrive with zero or incorrect cost price,

• SQL errors occur when deleting the invoice.

Typical causes

1. The invoice has not been accepted
   The recipient did not complete the final step — «Accept invoice».

2. Simultaneous acceptance
   The same invoice is being accepted from two workstations.

3. Future document date
   An active invoice has a date later than the current one, which disrupts stock balance collection.

4. Incorrect cost price in the software
   At the moment the goods were added to the transfer, their cost price in the warehouse status had not been filled in.

5. Deletion without cancellation
   The invoice is deleted without first canceling the acceptance.

What to do: the correct internal transfer procedure

Stage 1. Shipping the goods

1. Menu Document → Internal Transfer.

2. Create a new transfer.

3. Select the recipient accounting center.

4. Enable the «Goods in Transit» checkbox and specify the delivery date.

5. Add the goods (using a scanner or from the list).

6. Set the invoice status to «Active».

Result:
The goods are written off from the sender's warehouse and recorded in the virtual «Goods in Transit» warehouse.

Stage 2. Acceptance of goods by the recipient

1. Menu Warehouse → Goods in Transit.

2. Tab Invoices → select the document.

3. Click «Check invoice».

4. Enter the actual quantity for each item.

5. Click «Close invoice», then «Accept invoice».

Result:
The goods are posted to the recipient warehouse stock balances.

How to verify the result

• for the sender — the goods have been written off, the invoice is active or closed,

• for the recipient — the goods have appeared in stock with the correct cost price,

• in the «Goods in Transit» section — there are no unaccepted invoices.

How to avoid problems

• restrict date changes in active invoices through access rights,

• do not accept one invoice from several computers at the same time,

• always complete the quantity verification stage,

• check that the cost price in the warehouse status for the goods is filled in,

• regularly monitor the «Goods in Transit» list,

• do not delete invoices without canceling the acceptance first.

Summary

If shipment and acceptance are separated in time — always use the «Goods in Transit» mode.
An invoice is considered completed only after clicking the «Accept invoice» button.