How to add shipping costs and commissions to the cost of goods

How to properly account for transport costs (delivery), bank services, or label costs so they are included in the product cost instead of being written off from the cash desk?

To ensure that additional financial expenses (delivery, bank services, label costs, etc.) are included directly in the product cost and do not cause errors in profit calculation, they must be properly recorded during goods receipt in Torgsoft.

This process consists of several stages: adding the expense to the invoice, setting its impact on cost, and distributing this amount among specific products.

Step 1. Adding a financial expense to an incoming invoice 

Markups, discounts, and additional expenses must be entered in the header of the incoming invoice.

1. Go to the menu item «Document» — «Goods Receipt» and open the invoice to which you need to add transport or bank expenses.

2. Go to the «Invoice Expenses» tab.

3. Click the «Add Fin. Expense» button.

Financial expenses are invoice-related expenses that are recorded in the program as a separate payment (financial document) and proportionally increase the retail price of the product. They can be entered either as personal funds or through the cash desk or the company’s current account.

Step 2. Setting the impact on cost (Important!) 

When adding a financial expense, you must clearly specify whether it is included in the cost:

• Inclusion in cost 

If you specify that the expense is included in the product cost, this amount will be displayed in the «Additional Cost» column. This will increase the total cost of your stock and affect profit calculation during sales.

• Alternative option

If the expense is not included in the cost, it will be displayed in the «Additional Purchase Value» column. In this case, the cost of stock will not increase, but this expense will still increase the calculated retail price of the product and will be recorded in reports as a regular expense.

Step 3. Distributing the expense among products

 To make the total delivery or label cost evenly apply to products, it needs to be distributed:

1. Select the created financial expense on the «Invoice Expenses» tab.

2. Click the «Distribute Expense Among Invoice Products» button.

3. In the «Expense Distribution» window, you will see the list of invoice products.

4. You can distribute the amount Automatically (the program will divide the amount proportionally by product quantity and price) or Manually (by specifying a specific markup value for each product separately). The value can be specified either as a percentage or as a fixed amount.

5. The expense must be fully distributed among all products in this invoice. After completion, click «Save».

Step 4. Recalculating prices 

After the expenses have been distributed, return to the list of invoice products. Perform the action «Recalculate Prices in Invoice». The amount of distributed expenses will be automatically recalculated for each product unit in the document, forming a new selling price and final cost.

How to analyze such expenses in the future? 

For detailed control over what formed the final product value, use the «Product Accounting Price Analysis» report (menu Analysis — Product Accounting Price Analysis). It provides detailed information about how much the product cost directly from the supplier and how much was additionally spent on its transportation, bank services, price label marking, and other related financial expenses.