Own SKUs: how to enable accounting and enter products by SKU

To enable inventory accounting by your own item codes and configure product entry by this parameter in the Torgsoft software, you need to make settings in the accounting parameters, product types, and check the search settings.

1. Enabling the accounting method by item codes

To switch the program to operate with item code priority (or combined mode), follow these steps:

1. Go to the menu Settings — Parameters.

2. Open the Accounting tab.

3. In the Product accounting method field, select one of the following options from the list:

•    Product accounting by item codes (if you want to keep records exclusively by item codes).

•    Accounting by barcodes and item codes (the recommended option if you plan to use both a barcode scanner and manual item code entry).

4. Click the Save button.

2. Configuring product search

So that when scanning or entering data into fields (for example, in the «Sales» or «Receipt» window) the program understands that you are entering an item code:

1. Go to the menu Settings — Parameters — Accounting.

2. Find the Product search field.

3. Select the option By item codes or By barcode / item code / name (a universal option that will search for matches in all three fields).

4. Click Save.

Now the input field in documents (for example, in sales) will be named «Item code» or «Barcode / Item code / Name» depending on your selection.

3. Displaying the «Item code» field in the product card

To make the field for entering an item code appear when creating or editing a product, you need to activate it in the product type settings:

1. Go to the menu Merchandise Management — Product Type.

2. Select the required branch (for example, «Footwear» or «Clothing») and click Edit.

3. In the product type settings window, check the box next to Item code.

4. Click Save. If you need to apply this to all subordinate groups, click Save for all.

4. How to enter a product by item code (Receipt)

The process of receiving products by item code looks like this:

1. Open Document — Product Receipt.

2. In the search field (upper left corner), enter your own item code:

•    If such an item code already exists in the database: the existing product card will open (the «Edit existing product» window), where you can add a new batch or change prices.

•    If the item code does not exist: a blank card for creating a new product will open, and the value you entered will be automatically inserted into the «Item code» field.

3. Fill in the other fields (Name, Price, etc.) and click Save.

Automatic item code generation. You can configure the program so that it automatically creates item codes for new products. To do this, in the menu Settings — Parameters — Product, enable the Automatically generate item code switch for a new product and specify the desired item code length. In the product card, you can also press the Ctrl + A key combination to generate an item code manually.

5. How to sell a product by item code (Sales)

1. Go to the menu Document — Sales.

2. Place the cursor in the Barcode / Item code field (or «Item code»).

3. Enter the product item code from the keyboard and press Enter.

4. If the item code is unique, the product will be added to the receipt immediately. If there are several products under one item code (for example, different sizes), a selection window will open where you need to specify the exact item.

Additional useful settings

• Item code uniqueness. To avoid confusion, it is recommended to enable duplicate checking. Go to Settings — Parameters — Product and in the Check uniqueness of product item code field, select «Check and prohibit duplicates» or «Warn about duplicates».

• Group entry. If you use the «Accounting by item codes» mode, in the receipt or internal transfer document there is a New item code button available, which creates a new line where you can enter the item code manually.