Checking mutual settlements with suppliers
Instructions for Viewing Current Debt, Payment History, and Consignment Goods Status
Allows for the control of financial relationships with counterparties and the generation of reconciliation reports.
When it is needed
Necessary to check the amount of debt to a supplier, reconcile payment history, analyze sales of goods taken on consignment, or generate a document for reconciling mutual settlements.
Symptoms
The exact amount of debt to the supplier is unknown.
Discrepancies have arisen in financial records with a counterparty.
Need to pay a specific invoice rather than the total debt.
Necessary to find out how much "consignment" merchandise has been sold and how much needs to be paid for it.
Causes
Regular financial monitoring.
Preparation for payment of new deliveries.
Inventory of accounts payable/receivable.
Solution: What to do
Method 1. Viewing General Balance and History (Main Mode)
Used to view the total debt amount and detailed transaction history.
1
Go to the Payment — Balance with Partners menu.
2
In the Partnership Type filter, set the value to Supplier (or "Supplier-Buyer").
3
Find the required counterparty in the list.
4
Check the My Debt column:
—
Positive number: the amount you owe the supplier.
—
Negative number: the supplier owes you (overpayment or return).
5
To view the history, click the Settlement Card button (or press F7).
6
In the window that opens, set the period to view transactions (receipts, payments, returns).
Method 2. Analysis of Consignment Goods
Used if payment for goods is made as they are sold.
1
Go to the Warehouse (or Analysis) — Analysis of Sales of Supplier Goods on Consignment menu.
2
Generate the report for the required period.
3
Review the data: quantity of goods sold, payment amount, and remaining debt.
Method 3. Payment of a Specific Inbound Invoice
Used to settle debt for a specific delivery.
1
Go to the Document — Goods Receipt (or Warehouse — Inbound Invoice Registry) menu.
2
Select the required invoice from the list.
3
Click the Make Payment to Supplier (or "Pay") button.
4
Enter the payment amount (via cash, current account, or personal funds).
Method 4. Generating a Reconciliation Report
Used for documentary confirmation of settlements.
1
Go to the Payment — Balance with Partners menu.
2
Select the supplier and click Settlement Card.
3
Click the print button (printer icon).
4
Select the report type: Reconciliation Act or Financial Settlements.
How to Verify Results
In the Balance with Partners form, the debt amount has changed according to the payments made.
The printed Reconciliation Act contains all transactions for the selected period.
Prevention
Regularly enter all payments into the program at the time they are made.
Perform a reconciliation with major suppliers once a month (or quarter).
Conclusion
For general debt control, use Balance with Partners. For goods on commission — Analysis of Sales on Consignment. For point payments — Inbound Invoice Registry.
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