Where to view debts and create a reconciliation report with a counterparty

Debt Reconciliation: where to view the overall balance of settlements with a specific supplier?

To view the overall balance of settlements with a specific supplier in Torgsoft, you need to use the Balance with Partners form, and for detailed reconciliation, the Settlement Card.

1. Where to view the overall balance with suppliers?

• Go to the main menu item Payments -> Balance with Partners.

• In the Partnership Type filter (top left), select Supplier.

• Set the Period for which you want to view the goods and cash balance. If you leave this field empty, the program will show the balance for the entire period of operation.

• Since goods can be purchased in different currencies, in the Currency filter be sure to select the currency for which you need to check settlements.

• If needed, you can also filter the data by a specific Accounting Center or Company.

• After applying the filters, the list will display the suppliers and the amount of debt.

2. How to view the settlement card? 

The program uses the "Settlement Card" as the reconciliation statement function. To open it:

• In the "Balance with Partners" form, select the required supplier from the list and click the Settlement Card button (located on the top toolbar).

• In the window that opens, specify the Analysis Period for which you need to reconcile the data.

• If necessary, set additional switches: Do not include invoices "on consignment" or Do not show automatic operations.

• Click the Refresh button.

• The table will show the detailed movement of funds and goods: operation date, operation type (goods receipt note, payment, etc.), debt change (increase or decrease), as well as the total debt amount at the beginning and end of the selected period.

• To get a printed version, click the Print Detailed Financial Settlements button. The report will also show the supplier's invoice number (if you entered it) for easier reconciliation with their documents.

3. Detailed balance breakdown 

If you need to analyze debts in more depth, in the "Balance with Partners" form select the supplier and click the Balance Breakdown with Partners button. A window will open, divided into convenient sections:

• Invoices — a list of all incoming and outgoing invoices for this counterparty, the amounts for them, and the outstanding debt balance for each invoice.

• Payments and Goods — when selecting a specific invoice, you will be able to see all payments for that document and the list of goods included in it.

• Payments not linked to invoices — a table with a list of payments that affect the balance with the supplier but were not linked to specific invoices.