How to recalculate the cost of goods in Torgsoft?

Recalculation of the cost price in Torgsoft updates data for analytics, reports, and the "Warehouse state" form. In most cases, the program performs it automatically on a schedule, but in certain situations, the user needs to start the recalculation manually — for example, after changes in warehouse documents or before checking the summary indicators for the period.

Manual recalculation should be started after checking that you have selected the correct period, accounting center, and understand which documents affected the cost price. This is especially important if documents were changed backdated or if it concerns a distributed network of stores. If there is a doubt about exactly where to start the recalculation or why the cost price does not match in the analytics, it is better to contact technical support first.

Frequency of cost price recalculation

The cost price recalculation is performed automatically on a schedule (for example, every night, provided the computer/server is turned on) or is started manually by the user.

When manual recalculation is needed:

• Before generating summary and analytical reports for the month.
• In case of data discrepancies in analytics or if documents (receipts, sales, returns) were changed, deleted, or entered "backdated" after the last recalculation.
• On the first day of a new month, since in the new period the cost price on the "Warehouse state" form will not be displayed until its first calculation.

Step-by-step recalculation instructions

1. For the current period:

Recalculation is performed if the movement of goods occurred in the current open month.

1. Open the menu "Warehouse" ⟶ "Warehouse state".
2. Click the "Recalculate cost price" button.
3. Select the required action:
   • "Recalculate cost price for all goods" — calculation for the entire assortment for which there was a movement of goods.
   • "Recalculate cost price for selected goods" — forced calculation only for selected items.

2. For the previous (arbitrary) period:

Used for recalculation for past months.

1. Open the menu "Analysis" ⟶ "Period".
2. Select the required accounting center and month.
3. Click the "Recalculation of cost price by goods" button.

Features of recalculation for a store network:

• Local network / Terminal server (single database): it is enough to start the recalculation on only one computer. The rest of the computers in this network will automatically receive updated information.
• Distributed retail network (different databases with data exchange): recalculation is performed exclusively on the central computer, to which all incoming warehouse documents from the entire network are collected.