Автокөлік дүкеніне арналған бағдарлама

Auto store software is needed to automate sales accounting, warehouse accounting, inventory, document management, and product sourcing. 

In the context of the automobile business, where the sale of auto parts is the main type of activity, the accounting program should consider the specifics of the business: work with analogs, control of mutual settlements, accounting for orders, and so on.

One of the peculiarities of spare parts sales is that each part can fit several car models, there is a link between the part, model, and car brand. 

In addition, auto parts are goods with pronounced seasonality. 

Torgsoft is a program for the auto store, which will help automate processes related to the sale of auto parts and auto store services, simplify accounting and inventory management, improve efficiency and facilitate the search and ordering of the right parts for customers.

The main functions of the program for the auto store and their nuances in the accounting

Cataloging. The Torgsoft program has a convenient nomenclature directory for the accounting of goods by bar codes, articles, analogues, grouping by product type for export and synchronization with online stores. 

Each automotive part has numerous unique identifiers for easy retrieval — OEM, catalog number, part number. In Torgsoft you can add an unlimited number of identifiers to the spare part for easy search, as well as assign several bar codes to the product — internal and manufacturer bar code. The original part number should be added to the product description for easy retrieval in the state of the warehouse and online store.

Inventory management. Torgsoft manages inventory at all warehouses — helps avoid unnecessary storage costs and minimizes the risk of losing sales due to product shortages. Use the option "Minimum and maximum inventory for each of the warehouses" to control stock levels. The program also keeps track of serial numbers of auto parts.

Inventory. The program for the auto parts store makes it possible to conduct an inventory without closing the store and without stopping trade. Thanks to a regular inventory, the business owner knows exactly what parts are in stock, which helps to avoid unnecessary purchases or to take steps to sell stale goods.

Analogues. In Torgsoft it is possible to account for the interchangeability of spare parts and keep track of them. And keep track of goods, considering additional characteristics such as make, model, modification of the car, tire width, tire profile, disk diameter and other characteristics. This kind of accounting allows you to group and select goods by additional characteristics in the formation of reports. 

Service accounting. If you have a service station or additional services, such as battery charging or maintenance of the air conditioner, in the program for the auto store you can keep records of services provided, to form acts of accomplished works, to make payments for services through the BOP. Sales of services and goods in Torgsoft can also be implemented through the Customer Order mode in Torgsoft, where you can add to the complex service of the car, necessary spare parts, and the work of the master.

Pricing: In Torgsoft it is easy to make the revaluation of retail prices of goods based on the markup and the exchange rate. When selling used parts that were purchased at different prices, you can set different purchase and sale prices. Accounting software for an auto store allows you to sell goods in bulk and apply a wholesale price policy for regular customers.

Multi-currency accounting. An important nuance of the program for the auto store — the receipt of goods in different currencies, currency exchange accounting, the ability to keep records in non-national currency. For example, if the prepayment of the client was in UAH, and the goods purchased in dollars, you can keep these mutual settlements in Torgsoft.

Record of sales and customer orders. The program records the order and contact information of the customer. In Torgsoft you can set a reminder to contact the customer on the agreed date. When selling goods, the fact of payment can be made through the EPO and accept payment through a bank terminal. The electronic receipt is sent to the customer via e-mail or a link in the message.

The movement of goods. The program for the auto store traces the movement of goods between different accounting centers and sales outlets. It allows you to track the history of each part, including information about the supplier, the date of delivery to the warehouse, movement, sales, returns. The program also provides information about the availability of goods in other stores in the network, including quantities and analogues.

Kitting and unkitting of goods. Torgsoft allows you to assemble and decomplete the goods. For example, in the case of taking the car apart and reselling its parts. Dismantling will allow you to sell the individual parts of the kit. It is also possible to form kits of goods, for example, wheel rims with nuts or lubricants with cleaners, kits of seasonal goods — winter washer and antifreeze. 

Quality control and accounting for rejects. In Torgsoft you can keep a strict record of defective goods, fix the causes of defects, generate refunds to the supplier. When receiving the goods, attach the certificate of quality for this batch including the number and date of expiration of the certificate to the goods card. 

Work with customers. The CRM for an auto store keeps track of sales in debt, records all orders with the ability to segment customers by purchase of certain categories of goods, and monitors payments for VIP customers. Torgsoft considers returns from named customers; allows you to create a loyalty program for customers, including discounts and mark-ups. Customers can fix a VIN-code, make, year, vehicle number, address of delivery by the Nova Poshta or Ukrposhta, and a phone number for SMS notifications.

Interaction with suppliers and intermediaries. The program automates work with many suppliers — keep records of orders and mutual settlements. The program can track the regularity of deliveries and the fact of payment for each delivery. In addition to work with suppliers, Torgsoft can keep records of cooperation with the set of intermediaries: the facts of sales of intermediaries, the percentage, or amount of their compensation for the sale of your goods or services.

Price lists. You can generate from Torgsoft price-lists: regional price-lists, currency wholesale-retail price-lists by accounting centers, currencies and regions, full price-lists for all accounting objects. Export of stock status by type of goods with photos in Excel format. Price lists in Torgsoft can be customized, for example, for the retail price list displaying the cost price. 

Synchronization with the online-store and marketplaces. Torgsoft is a program for the online spare parts store. From Torgsoft you can export all the products, their countless specifications, photos, prices, availability to the online store and marketplaces Prom and Rozetka. You can form individual product groups for synchronization. Torgsoft automatically downloads customer orders from the online marketplaces.

Integration with business systems. The program can integrate with other business systems such as Rozetka, Prom, Nova Poshta, Viber, Monobank, Program PPO, Privat24, Google Drive, MEDoc, Ukrposhta, Art Zvit, Binotel, Horoshop, Turbosms, AlphaSMS, ePochta, PrivatMarket, Webkassa and Satu.kz for Kazakhstan. And in Torgsoft Online Market — Google Analytics, Google Search Console, GPay, Apple Pay, LiqPay, Visa/Mastercard, ensuring effective interaction and data exchange.

Sales analysis and demand forecasting. The program allows you to analyze sales of auto parts and services, as well as forecast demand. This helps in purchase planning and inventory management by identifying trends and forecasting demand for different types of parts. To assess trade results and plan demand, Torgsoft has more than 50 reports and analyzes.

Workflow and reporting. In Torgsoft entrepreneurs prepare numerous documents for management accounting: invoices, delivery notes, warranty coupons, sales receipts and TTN for sending goods by the Nova Poshta or Ukrposhta. The results of the trade are carried out through the software BPO and print bank terminal checks, keep track of inventory.

Restriction of access and logging activities. In the accounting program for the auto store you can set access restrictions for managers and salespeople, differentiate user rights and provide access only to those forms, data and reports that they need to work, for example, provide access to the seller cash reports and write-offs, to choose manual discounts or prohibit negative sales. Torgsoft fixes all user actions and in the case of discrepancies, you can check whether the stock documents have been changed, if so, by whom and when.

Working with counterparts

Owners of auto stores often use several systems to keep track of auto parts:

Accounting software for the warehouse, customer service and sale of goods through the EPO,

Catalog programs to find parts by catalog numbers.

There are many such systems. In the program for the auto store Torgsoft there is no direct synchronization with the catalog systems, but there is an opportunity to import a database of spare parts or add analogues for items.

In Torgsoft, you can include the tab "Analogues" in the product card, which allows you to enter analogues for goods if they are interchangeable. For example, for the car wheels Racing Wheels 4x100, R-14 you can specify other models that are interchangeable. This makes it easy to find products by analogues and simplifies inventory: now the user can search not only by name but by analogues as well, widening the search options and helping the customer to offer alternatives in case the searched product is unavailable.

What do I need for automation and accounting in the auto store?

1. Accounting software Torgsoft Ultra or Terminal

2. Software ESR

3. Connecting bank terminal

Vending equipment for the auto shop

• Barcode scanner and charging station.

• Check printer for printing fiscal and non-fiscal.

• Cash drawer with connection to receipt printer.

• Currency detector for banknote verification.

• Label printer for product labeling.

Useful additional options for the auto shop

• Mobile application for remote control of trade or sales from a smartphone

• Torgsoft Online Market to create an online store in 1 day

• Synchronization with Prom or Rozetka for exporting goods to marketplaces

• Collection of goods in a box for seasonal storage, to move the seasonal goods to the warehouse and know exactly what is where and in what quantity.

• Minimum and maximum inventory balances for each of the warehouses to prevent goods from being unavailable or oversupplied