Sole Proprietorship in 2026: Taxes, ECR/pECR, Documents, Employees, Licenses and Fines

Sole Proprietorship in 2026: Taxes, ECR/pECR, Documents, Employees, Licenses and Fines

Financial risks for a Sole Proprietorship arise when the actual business activity does not comply with the selected taxation system, income exceeds the established limit, a settlement transaction is not processed through an ECR/pECR, goods are not supported by documents, an employee is allowed to work without proper employment registration, or an activity is carried out without the required license. The consequences may include a 15% single tax rate on certain income, transition to the general taxation system, fines amounting to 100% or 150% of the transaction value, a fine equal to the value of unrecorded goods, a UAH 86,470 penalty for an undeclared employee, and termination of a license.

A reliable business model requires monitoring the tax group and KVED activity codes, timely payment of taxes and the Unified Social Contribution (USC), fiscalization of all settlement transactions, availability of primary documents for goods, proper employment registration, registration of business premises, and obtaining industry-specific licenses. Martial law provides certain exemptions, but most of them apply only under conditions established by law and do not constitute a general exemption from taxes, reporting, or the use of an ECR.

Key Tax Indicators for a Sole Proprietorship in 2026

The minimum monthly wage is UAH 8,647, and the subsistence minimum for an able-bodied person is UAH 3,328. These indicators determine the amounts of the single tax, military levy, USC, labor-related penalties, and certain licensing penalties.

The maximum rates are shown for Groups 1 and 2. The specific single tax rate is determined by the relevant local council and may therefore be lower. Sole Proprietorships in Groups 1 and 2 pay the single tax and military levy as monthly advance payments regardless of whether income was received, unless a statutory exemption applies.

Under the general taxation system, tax is imposed not on the entire revenue but on the difference between income received and documented expenses directly related to business activities. Expenses without proper supporting documents do not reduce the taxable base.

What Activities Are Allowed for Single Tax Groups

Group 1

Group 1 is intended for Sole Proprietorships without employees that:

• sell goods from trading places at markets;

• provide household services to individuals, as listed in the Tax Code;

• do not exceed the annual income limit.

Trading through a regular store, online store, or separate premises outside a market trading place does not comply with the requirements of Group 1.

Group 2

Group 2 allows:

• production and sale of goods;

• restaurant activities;

• provision of services to individuals and single tax payers;

• employment of no more than 10 employees at the same time.

As a general rule, services provided to companies and Sole Proprietorships under the general taxation system do not meet the requirements of Group 2. This restriction applies specifically to services. The sale of goods to a customer under the general taxation system is not prohibited in itself.

Group 3

Group 3 has no separate restriction on the number of employees or the range of counterparties, but a Sole Proprietorship must:

• comply with the income limit;

• not engage in activities prohibited under the simplified taxation system;

• conduct settlements in monetary form;

• have the relevant activities included in the register of single tax payers.

The conditions for using the simplified taxation system, restrictions on activities, and settlement procedures are established by Articles 291–299 of the Tax Code of Ukraine.

KVED Codes and the Register of Single Tax Payers

A KVED entry in the Unified State Register and information in the register of single tax payers serve different purposes.

Before starting a new line of business, a Sole Proprietorship must:

1. add the relevant KVED code to the Unified State Register;

2. submit an application to the State Tax Service to add the activity to the register of single tax payers;

3. check the extract received from the register;

4. make sure that the activity is permitted for the selected group;

5. obtain an industry-specific license or permit, if required.

Having a KVED code does not replace a license. For example, a KVED code for retail sale of alcohol does not entitle a business to sell alcohol without a license.

When the 15% Single Tax Rate Applies

The 15% rate does not automatically apply to all income of a Sole Proprietorship. It applies to the specific amount of income received in violation of the simplified taxation rules, including:

• the amount exceeding the annual income limit;

• income from activities not specified in the register of single tax payers;

• income from activities prohibited under the simplified taxation system;

• income from activities that do not meet the requirements of Group 1 or Group 2;

• income received using a non-monetary settlement method prohibited by paragraph 291.6 of the Tax Code of Ukraine.

In addition to paying 15%, the entrepreneur must switch to another group or to the general taxation system within the time limits established by the Tax Code. If the violation is identified by the State Tax Service, registration as a single tax payer may be cancelled by a decision of the regulatory authority.

Settlements That Create Risks for Single Tax Payers

Taxpayers in Groups 1–3 must settle payments for goods, works, and services in monetary form — cash or cashless. Risks arise when using:

• barter;

• set-off of counterclaims of the same type;

• transfer of goods instead of payment;

• repayment of debt with other property;

• promissory notes or other non-monetary settlement methods unless the relevant transaction is expressly permitted by law.

Late Payment of Taxes: Applicable Penalties

In addition to the fine, interest may be charged in accordance with Article 129 of the Tax Code of Ukraine. Tax debt may result in a tax demand, a tax lien, and recovery of funds or property in accordance with Articles 59 and 87–95 of the Tax Code of Ukraine.

Before making a payment, the current budget account details and payment purpose must be checked. A transfer to an incorrect account is not always treated as timely fulfillment of the relevant tax obligation.

USC: Obligation, Exemptions and Liability

The minimum monthly insurance contribution is UAH 1,902.34, and the quarterly amount is UAH 5,707.02. Payment of the minimum USC provides one month of pensionable service, provided the contribution is paid on time and in full.

The law provides exemptions from paying USC for oneself for certain categories, subject to the established conditions, including:

• old-age or service pensioners receiving a pension;

• persons with disabilities receiving a pension or social assistance;

• Sole Proprietorships that are simultaneously employed under an employment contract, provided that the employer paid at least the minimum contribution for the relevant month;

• mobilized entrepreneurs in cases provided for by law;

• other persons expressly specified in Article 4 of Law No. 2464.

For a Sole Proprietorship under the general taxation system, the USC assessment base is linked to net income. If there is no net income for a particular month, the entrepreneur has the right not to determine a USC assessment base for themselves or to voluntarily pay a contribution within the limits established by law.

Failure to pay or late payment of USC is subject to a fine of 20% of the amount not paid on time. Interest is charged at 0.1% of the arrears for each day of delay, starting from the day following the payment deadline through the actual payment date, inclusive. The debt may be referred for compulsory enforcement.

Tax Reporting for a Sole Proprietorship

Single tax payers in Groups 1 and 2 submit an annual tax return, while Group 3 taxpayers submit a quarterly return. Entrepreneurs under the general taxation system submit an annual property and income tax return with the relevant appendices.

Sole Proprietorships that are employers or other tax agents submit a consolidated Tax Calculation for personal income tax, military levy, and USC on a quarterly basis in 2026, with indicators broken down by each month of the quarter. The calculation for the second quarter of 2026 must be submitted no later than August 10, 2026. If reports have already been submitted for individual months of the quarter, the quarterly form is completed only for the months for which data have not yet been submitted: previously accepted information does not need to be duplicated.

Before submitting reports, check:

• the current electronic form format;

• the correctness of the tax identification number;

• income codes;

• the number of employees;

• employment and termination dates;

• amounts of personal income tax, military levy, and USC;

• availability of Receipt No. 2 confirming acceptance of the report.

A receipt confirming that a document was sent does not confirm its acceptance. Acceptance is confirmed by a positive Receipt No. 2.

How to Correct a Tax Error Yourself

An error should be corrected before an audit begins by submitting an amended tax return or reflecting the correction in the current reporting — depending on the relevant tax form and rules.

During martial law, subparagraph 69.38 of subsection 10 of Section XX of the Tax Code of Ukraine exempts a taxpayer from the 3% or 5% fine stipulated by paragraph 50.1 of the Tax Code and from interest if the taxpayer independently corrects an understated tax liability in compliance with the procedure, requirements, and restrictions of Article 50 of the Tax Code. The understated tax or levy itself must still be paid.

This provision does not mean that every violation is automatically exempt from liability. It specifically concerns voluntary correction of tax errors under Article 50 of the Tax Code and does not cancel penalties for violations of ECR legislation, labor legislation, licensing requirements, or rules governing excisable goods.

Primary Documents: What a Sole Proprietorship Must Keep

A Sole Proprietorship must keep records of income, expenses, and business transactions based on supporting documents. For a single tax payer, expenses generally do not reduce the amount of single tax, but documents are still required to confirm:

• the origin and purchase of goods;

• actual receipt of goods;

• their quantity and value;

• movement between stores and warehouses;

• returns to the supplier or returns by the customer;

• write-offs, damage, or shortages;

• lawful use of a trademark or software;

• warranty obligations;

• settlements with counterparties;

• expenses of a Sole Proprietorship under the general taxation system.

Such documents may include contracts, invoices, delivery notes and consignment notes, acceptance and transfer certificates, certificates of completed works, receipts, payment instructions, bank statements, customs declarations, inventory statements, write-off acts, certificates, and declarations of conformity.

A primary document must contain sufficient information to identify the transaction: document name, date, details of the parties, substance and scope of the transaction, unit of measurement, responsible persons, signature, or another identifier provided for by law.

For most ordinary documents, the minimum retention period for a Sole Proprietorship is at least 1,095 days under Article 44 of the Tax Code of Ukraine. Longer periods are established by law for certain transactions. Documents may not be destroyed before completion of an audit or administrative or court appeal, even if the basic retention period has already expired.

Who Must Keep Inventory Records

The inventory record form established by Order No. 496 of the Ministry of Finance must be maintained, in particular, by:

• Sole Proprietorships under the general taxation system that sell goods and conduct settlement transactions;

• single tax Sole Proprietorships registered as VAT payers;

• Sole Proprietorships selling technically complex household goods subject to warranty repair;

• sellers of medicines and medical devices;

• sellers of jewelry and household articles made of precious metals and gemstones.

Goods must be entered into inventory records before they are sold. Entries are made based on documents confirming receipt, movement, and disposal. Primary documents or access to their electronic copies must be available at the point of sale.

For the sale of unrecorded goods or failure to provide documents during an audit confirming that such goods are recorded at the point of sale, Article 20 of Law No. 265 provides for a fine equal to the value of such goods at retail prices, but not less than 10 non-taxable minimum incomes of citizens — UAH 170. This penalty does not apply to single tax payers that are not VAT payers, except for sellers of excisable goods, technically complex household appliances, medicines, medical devices, and jewelry.

Documents provided only after the audit has started may not eliminate the violation if, at the time of the audit, the goods were already at the point of sale without proper documentary evidence.

ECR/pECR: When a Receipt Is Mandatory

An ECR or pECR is used when conducting a settlement transaction, including:

• accepting cash;

• card payments through a POS terminal;

• card payments on a website;

• online acquiring;

• payments via a payment link or payment QR code;

• accepting payment through the seller’s own courier;

• refunding money to a customer for previously purchased goods.

A payment terminal does not replace an ECR. A terminal slip confirms a banking transaction, while a fiscal receipt confirms the sale of goods or services.

An ECR may not be required, in particular:

• for Group 1 Sole Proprietorships;

• when payment is made exclusively by bank transfer from the buyer’s account to the seller’s current account using IBAN details, without using a card or acquiring;

• in cases expressly provided for by Article 9 of Law No. 265;

• when settlement books and KORO are used in accordance with Article 10 of Law No. 265 and Resolution No. 1336 of the Cabinet of Ministers of Ukraine.

The entrepreneur should assess not the payment description in the bank statement but the actual mechanism by which the payment was initiated. A card payment made through acquiring does not become a regular bank transfer merely because the funds are credited to the seller’s account.

Fines for Failure to Use an ECR/pECR

For failure to process a settlement transaction, processing it for an incomplete amount, or failure to provide the customer with a proper settlement document, paragraph 1 of Article 17 of Law No. 265 provides for:

• 100% of the value of goods, works, or services sold in violation of the requirements — for the first established violation;

• 150% of the value — for each subsequent violation.

The reduced penalty rates that temporarily applied to certain Sole Proprietorships expired on July 31, 2025.

The first and subsequent violations are determined not by the date of the audit but by the sequence of confirmed transactions. If an audit identifies several non-fiscalized sales, a penalty may be applied separately to each transaction: 100% to the first and 150% to subsequent transactions.

What a Fiscal Receipt Must Contain

A receipt must contain the mandatory details provided for by Regulation No. 13, including:

• name and address of the business unit;

• Sole Proprietorship details and tax identification number;

• name of the product or service;

• quantity, price, and total value;

• form and method of payment;

• VAT or excise tax rates and amounts — where applicable;

• date and time of the transaction;

• fiscal receipt number;

• ECR or pECR details;

• QR code and other details required by the prescribed form;

• UKT ZED code and excise stamp details for goods for which these details are mandatory.

The product name must make it possible to identify the product sold. Generic descriptions such as «goods», «service», «clothing», or «products» may not meet the requirements if they do not make it possible to identify the subject of the transaction. For single tax payers that are not VAT payers and do not sell specifically designated high-risk goods, the law allows a name that reflects the consumer characteristics and product group.

The absence of a mandatory detail may result in the document not being recognized as a settlement document. At the same time, not every technical inaccuracy automatically results in a 100% fine: the nature of the error, whether the respective detail is mandatory, and the actual circumstances of the transaction are relevant.

Shifts, Returns and Closing the Cash Register Day

A pECR shift must not exceed 24 hours. At the end of a business day during which settlement transactions were conducted, a daily Z-report must be generated.

A refund is processed through an ECR/pECR using a refund receipt or an appropriate reversal transaction — depending on the circumstances and when the error was identified. Simply deleting a sale from the inventory management software is not sufficient.

Online Stores, Delivery and Cash on Delivery

The seller must determine in advance who is a party to the settlement transaction, who accepts the money, what document the customer receives, and at what point the obligation to generate a receipt arises. The agreement with the carrier must correspond to the actual cash-on-delivery payment model.

On a website, marketplace, or social media page, the seller must provide the information about itself required by the Law «On Electronic Commerce», including the name or full name of the Sole Proprietorship, address, contact details, tax identification number, license information, payment, delivery and return terms, and the final price.

Business Unit, Premises and Form No. 20-OPP

A store, warehouse, office, kiosk, salon, workshop, or other facility through which business activities are carried out must be properly registered.

The entrepreneur must have:

• a document confirming ownership, lease, or another lawful basis for using the premises;

• a notification under Form No. 20-OPP;

• an ECR/pECR registered for that business unit;

• documents for signage or outdoor advertising, if required;

• a license containing the correct address and ECR/pECR details — for licensed trade;

• fire safety, occupational safety, sanitary, or food-safety documents — depending on the activity;

• documents for scales and other measuring equipment if it is subject to metrological control.

An ECR or pECR cannot be registered for a non-existent or unregistered facility. The State Tax Service must first be notified of the business unit using Form No. 20-OPP, after which the cash register can be registered.

Licenses and Permits

There is no universal «trade license» for ordinary retail sale of non-food goods. A license is required for specific activities defined by law.

Before starting operations, it is necessary to check not only the Law «On Licensing of Types of Economic Activity», but also the special law and licensing requirements applicable to the specific industry.

Sale of Alcohol, Tobacco, Liquids for Electronic Cigarettes and Fuel

In the trade of excisable goods, it is necessary to simultaneously monitor:

• license validity;

• the address of the place of trade;

• the list of ECRs/pECRs entered in the licensing register;

• documents confirming the origin of goods;

• excise marking;

• UKT ZED codes on receipts;

• prices established by law;

• age restrictions;

• inventory balances;

• expiration dates and storage conditions;

• scheduled license payments.

Retail sellers of alcohol, tobacco products, and liquids for electronic cigarettes are subject to requirements regarding the average monthly salary of employees or the monthly taxable income of a Sole Proprietorship without employees:

• UAH 17,294 — the general threshold equal to two minimum monthly wages;

• UAH 12,970.50 — for places of trade located outside regional centers, Kyiv and Sevastopol at a distance of more than 50 km and with a retail area of up to 500 m², provided all requirements of Law No. 3817 are met.

Failure to comply with this requirement for three consecutive full calendar months, as established during an inspection, constitutes grounds for termination of the license.

Other grounds for termination of a license may include:

• an application by the license holder;

• failure to make a scheduled payment;

• sale of unmarked products where marking is mandatory;

• storage or sale of unrecorded excisable products above the threshold established by law;

• repeated trade within 365 days using an ECR/pECR not entered in the register, or without an ECR/pECR;

• termination of the entrepreneur’s state registration;

• other circumstances expressly listed in Article 46 of Law No. 3817.

For unrecorded alcohol, tobacco products, or liquids for electronic cigarettes, grounds for termination of the license arise when the amount of the relevant goods exceeds 0.5% of the volume sold during the previous day through all ECRs/pECRs at that place of trade.

Product Marking, Quality and Storage

Goods must comply with technical regulations and special requirements applicable to the relevant product category. The entrepreneur must check:

• availability of information in Ukrainian;

• the product name and key characteristics;

• the manufacturer or importer;

• composition and instructions for use — where required;

• manufacturing date, expiration date, and storage conditions;

• risk warnings;

• the technical-regulation conformity mark;

• a certificate, declaration of conformity, or other document where mandatory;

• warranty documents;

• excise stamps or other required identifiers.

The seller must not sell expired, unsafe, damaged, incorrectly labeled, or recalled goods. Storage conditions must comply with the manufacturer’s requirements and industry legislation. Special rules apply to food products, medicines, cosmetics, chemicals, children’s products, and equipment.

Employment Registration

An employee may not be allowed to start work until both of the following conditions have been met:

1. an employment contract has been executed and an employment order or instruction has been issued;

2. a notification of the employee’s hiring has been submitted to the State Tax Service.

This rule also applies to the entrepreneur’s relatives if they actually perform the duties of a salesperson, cashier, administrator, courier, technician, cook, or other employee.

Signs of an employment relationship may include regular work according to a schedule, compliance with the entrepreneur’s internal rules, performance of a permanent job function, work using the employer’s equipment, and systematic remuneration. A civil-law contract does not protect against liability if the person is actually working as a regular employee.

Key Labor-Related Fines in 2026

For single tax payers in Groups 1–3, Article 265 of the Labor Code of Ukraine provides for a warning instead of a financial penalty for the first violation involving the actual admission of an employee to work without an employment contract. This does not remove the obligation to formally employ the employee, assess additional taxes and USC, and does not exclude administrative liability of the responsible person.

How Actual Inspections Are Conducted

An actual inspection may cover:

• ECR/pECR use and issuance of receipts;

• cash discipline;

• availability of licenses;

• circulation of excisable goods;

• inventory records;

• employment registration.

An inspection may be conducted without prior notice, but only on the grounds specified in Article 80 of the Tax Code of Ukraine. Before the inspection begins, officials must present or provide the documents required by Article 81 of the Tax Code: an inspection referral, a copy of the inspection order, and official identification documents.

The entrepreneur has the right to:

• verify the details of the documents;

• make copies or take photos of them;

• engage a lawyer;

• provide written explanations;

• submit objections to the inspection report;

• appeal a tax assessment notice through administrative or court proceedings.

Refusing access to an inspection without proper legal grounds may create additional risks, so such a decision should be made only after a legal assessment of the inspection documents and grounds.

Does the Tax Authority Have Automatic Access to All Bank Statements?

Information about a customer’s accounts and transactions constitutes bank secrecy. The State Tax Service does not have unrestricted discretionary access to the full flow of funds of every entrepreneur.

At the same time:

• a bank notifies the State Tax Service when a Sole Proprietorship account is opened or closed;

• the entrepreneur must notify the bank of their Sole Proprietorship status;

• during a documentary audit, the State Tax Service may require the entrepreneur to provide bank statements related to the subject of the audit;

• information may be disclosed by a bank in the cases and according to the procedure provided for by Article 62 of the Law «On Banks and Banking Activities»;

• the State Tax Service compares tax returns, ECR/pECR data, tax reporting, registers, licenses, and other tax information.

A Sole Proprietorship should not use a personal account for business settlements. Mixing personal and business funds makes it more difficult to confirm the nature of receipts and defend the taxpayer’s position during an audit.

Benefits and Special Rules During Martial Law

Inability to Fulfill a Tax Obligation

Subparagraph 69.1 of subsection 10 of Section XX of the Tax Code of Ukraine does not establish an automatic exemption from liability for all entrepreneurs. A Sole Proprietorship that is objectively unable to submit reports, pay taxes, or fulfill another obligation due to wartime circumstances must confirm such inability in accordance with Order No. 225 of the Ministry of Finance.

An application and documents confirming the specific circumstances are required: destruction or loss of property and documents, occupation, hostilities, evacuation, lack of access to banking or electronic systems, and other circumstances stipulated by the applicable Procedure. Once the ability to fulfill the obligations is restored, they must be fulfilled within the special statutory time limits.

Vacation and Long-Term Illness of Group 1 or Group 2 Sole Proprietorships

A Group 1 or Group 2 Sole Proprietorship without employees may be exempt from paying the single tax and fixed military levy:

• for one calendar month per year in connection with vacation;

• for a period of illness lasting 30 or more calendar days and supported by the required documents.

Vacation must be reported by filing an application before it begins. The exemption does not apply automatically and does not extend to USC unless there is a separate statutory basis for exemption from USC.

Mobilized Entrepreneurs

Sole Proprietorships registered before conscription or signing a military service contract are, subject to the conditions specified in the Tax Code of Ukraine, exempt from assessment, payment, and reporting of taxes for themselves during the period of military service. Employer obligations in relation to employees do not automatically cease: personal income tax, military levy, and USC on employee payments must be handled by the entrepreneur or an authorized person under the special procedure.

Combat Zones and Temporarily Occupied Territories

For certain Group 1 and Group 2 Sole Proprietorships whose tax address is located in combat zones or temporarily occupied territories, the Tax Code provides a special right not to pay fixed payments for specified periods and subject to established conditions.

In addition, since October 1, 2023, liability has not been applied for certain violations of Law No. 265 committed in temporarily occupied territories or territories of active or possible hostilities until the dates specified by law. Violations involving the sale of excisable goods are excluded from this exemption. This exemption from liability should not be interpreted as a general cancellation of the obligation to use an ECR/pECR.

Checklist for Safe Operation of a Sole Proprietorship

Taxes and Status

• Check the tax group, rates, and annual income limit.

• Verify KVED codes in the Unified State Register and the register of single tax payers.

• Do not use prohibited non-monetary settlement methods.

• Check the status of settlements with the budget in the Electronic Cabinet every month.

• Pay taxes only to current budget accounts.

• Monitor how close the income is to the annual limit before the end of the year.

ECR/pECR

• Register the business unit using Form No. 20-OPP.

• Register the ECR/pECR and cashiers.

• Fiscalize every settlement transaction for the full amount.

• Correctly specify the product, form, and method of payment.

• Do not confuse a POS terminal receipt with a fiscal receipt.

• Process returns through the ECR/pECR.

• Close the shift and generate a Z-report.

• Check that receipts are transmitted to the fiscal server.

Goods and Documents

• Do not accept goods without a document confirming their origin.

• Record incoming goods before they are sold.

• Keep documents for each supplier and batch.

• Document transfers, write-offs, returns, and inventory counts.

• Ensure that documents are accessible directly at the point of sale.

• Monitor labeling, certificates, expiration dates, and storage conditions.

Employees

• Execute an employment contract and issue an employment order.

• Notify the State Tax Service before the employee actually starts work.

• Keep working-time records.

• Pay wages at least at the level of the statutory minimum guarantees.

• Pay personal income tax, military levy, and USC on time.

• Do not substitute an employment relationship with a civil-law contract.

Licenses

• Check the validity period and status of each license.

• Make scheduled payments on time.

• Enter all ECRs/pECRs and places of business in the relevant registers.

• Do not move licensed activities to another address without proper registration.

• Monitor special requirements regarding wages, income, labeling, and inventory records.

How Torgsoft Helps Control Fiscal Receipts, Product Documents, Inventory Balances and Cashier Actions

In Torgsoft, the sale of goods is linked to inventory records and the settlement transaction. When an ECR or pECR is connected, the software allows you to process fiscal sales and returns, specify the payment method, print or generate a receipt, work with cash register shifts, and monitor fiscalization results. Connecting a bank terminal reduces the risk of manually entering an incorrect amount or payment method.

Receipt of goods, returns, internal transfers, write-offs, and inventory counts are documented using separate warehouse documents. The software provides product movement records, registers of incoming documents, warehouse balances, label printing, labeling parameters, quality certificate records, and the additional «Inventory Record Form» feature. This makes it possible to link the actual inventory balance to documents confirming the receipt and disposal of goods.

To protect business assets, Torgsoft allows you to differentiate user permissions, configure roles, maintain an action log and a change log for warehouse and financial documents, and control cash operations, bank statements, and salesperson transactions. These logs help determine who changed a sale, return, payment, or product document and when. The software does not replace primary documents, proper ECR/pECR registration, or legal documentation of business transactions, but it helps systematically control their execution.

Practical Example

Tax authorities regularly impose penalties not only for failure to issue a receipt but also for failure to maintain inventory records. During such inspections, all goods located at the point of sale without documents or not reflected in the required records are assessed. Therefore, the fine may be calculated not on the value of a single test purchase but on the retail value of the entire unsupported inventory balance. Official explanations of the State Tax Service specifically emphasize that documents must already be available at the beginning of an inspection.

Official Sources

1. Tax Code of Ukraine dated 02.12.2010 No. 2755-VI — Articles 44, 50, 51, 59, 75, 80, 81, 87–95, 120–124, 129, 167, 177, 291–299; paragraph 16¹ and paragraph 69 of subsection 10 of Section XX.

2. Law of Ukraine «On the State Budget of Ukraine for 2026» No. 4695-IX — Articles 7–8.

3. Law of Ukraine «On the Use of Registrars of Settlement Transactions in Trade, Public Catering and Services» No. 265/95-VR — Articles 3, 9, 10, 17, 20 and Section II.

4. Order of the Ministry of Finance of Ukraine dated 21.01.2016 No. 13 — Regulation on the Form and Content of Settlement Documents.

5. Order of the Ministry of Finance of Ukraine dated 03.09.2021 No. 496 — Procedure for Maintaining Inventory Records by Sole Proprietorships.

6. Order of the Ministry of Finance of Ukraine dated 14.06.2016 No. 547 — procedures for registration of ECRs, KORO, and pECRs.

7. Resolution of the Cabinet of Ministers of Ukraine dated 23.08.2000 No. 1336 — list of forms and conditions of activity under which settlement books and KORO may be used without an ECR.

8. Law of Ukraine «On the Collection and Accounting of the Unified Contribution for Compulsory State Social Insurance» No. 2464-VI — Articles 4, 7, 9, 25.

9. Labor Code of Ukraine — Articles 21, 24, 265.

10. Resolution of the Cabinet of Ministers of Ukraine dated 17.06.2015 No. 413 — notification of hiring an employee.

11. Code of Ukraine on Administrative Offenses — Articles 41, 155¹, 163⁴, 165¹.

12. Law of Ukraine «On Accounting and Financial Reporting in Ukraine» No. 996-XIV — Article 9.

13. Law of Ukraine No. 3817-IX on State Regulation of the Production and Circulation of Alcohol, Tobacco Products, Liquids for Electronic Cigarettes and Fuel — Articles 39, 42, 46, 65–73.

14. Law of Ukraine «On Licensing of Types of Economic Activity» No. 222-VIII — Article 7 and provisions on obtaining and terminating licenses.

15. Law of Ukraine «On Electronic Commerce» No. 675-VIII — Articles 7, 11–13.

16. Law of Ukraine «On Consumer Rights Protection» No. 1023-XII — Articles 4, 8, 9, 15.

17. Law of Ukraine «On Personal Data Protection» No. 2297-VI — Articles 6, 8, 12, 24.

18. Law of Ukraine «On Banks and Banking Activities» No. 2121-III — Articles 60–62.

19. Law of Ukraine «On State Market Surveillance and Control of Non-Food Products» No. 2735-VI — requirements for distributors of products, inspections, and corrective measures.

20. Law of Ukraine «On the Basic Principles and Requirements for Food Safety and Quality» No. 771/97-VR — Articles 20, 23, 25.

21. Order of the Ministry of Finance of Ukraine dated 07.05.2026 No. 243 — amendments to the form and procedure for submitting the Tax Calculation.

22. Order of the Ministry of Finance of Ukraine dated 29.07.2022 No. 225 — procedure for confirming the ability or inability to fulfill tax obligations during martial law.