Torgsoft for an accountant — these are trade accounting software capabilities that provide the accountant with data on product operations, payments, cash desk operations, settlements and fiscal receipts. Torgsoft records receipt, sale, return, write-off, transfer of goods and financial operations. When the software RRO is connected, a sale can be fiscalized from the program, and the receipt status can be checked in PRRO analytics.
The material is intended for accountants who support retail and wholesale stores, individual entrepreneurs, small businesses and their points of sale. The program allows viewing warehouse documents, product movement, actual and accounting balances, debts of customers and suppliers, cash desk operations and current account transactions. Separate options generate inventory accounting under Ministry of Finance Order No. 496, import bank statements and prepare an excise tax declaration.
Accounting in Torgsoft is built on an income-expense scheme. The program does not have a chart of accounts or accounting entries. Tax invoices can be created, printed and saved in XML format for import into M.E.Doc or Art-Zvit. Registration of tax invoices and submission of other regulated reporting are performed in the corresponding systems.
Product documents, payments, cash desk and PRRO in one shared database
An accountant can check an operation from receipt of goods to sale, payment and fiscal receipt.
What data Torgsoft gives the accountant
The program stores warehouse and financial operations of a trading enterprise. Data can be viewed by period, accounting center, enterprise, product and counterparty depending on the selected mode.
Main accounting sections
Product documents
Receipt, sale, return, write-off and internal transfer change the accounting quantity of goods and are stored as warehouse documents.
Payments and debts
Cash desk operations, current accounts and «Balance with partners» show payments and debts of customers and suppliers.
Fiscal receipts
When the PRRO option is connected, the program generates receipts and shows their type, time, amount, cashier, related document and transmission status to the State Tax Service.
Product reports
«Quantity turnover statement» and «Cost turnover statement» show opening balances, receipts, disposals and closing product balances.
Who Torgsoft is useful for
Accountant of a trade individual entrepreneur
For checking product receipt and disposal, primary documents, cash operations and balances at the place of sale.
Accountant of a VAT payer
For preparing tax invoices, adjustment calculations and XML files for further import into electronic reporting software.
Accountant of a retail chain
For viewing operations by accounting centers, cash desks, enterprises, employees and points of sale.
Accountant of excisable trade
For accounting excise stamp codes and generating a report based on sales data for supported categories of excisable goods.
Scope of application. Torgsoft is intended for operational and management accounting of trade. The chart of accounts, accounting entries, registration of tax invoices in the Unified Register of Tax Invoices and the full set of regulated reporting belong to other accounting systems.
When implementation is advisable
- primary documents, sales, payments and balances are kept in different files or programs;
- the accountant needs to check the movement of a specific product and the documents that changed its balance;
- the individual entrepreneur belongs to categories for which inventory accounting is mandatory;
- it is necessary to control the status of PRRO receipts, returns, Z-reports and payment forms;
- the enterprise keeps records for several points of sale or several business entities.
Accountant needs and implementation in Torgsoft
How data passes through the program
Receipt. The user creates an incoming invoice or imports it from Excel. The document contains the supplier, date, products, quantity, purchase price and accounting center.
Sale. The cashier adds the product to the sale and processes the payment. After the operation is completed, the product balance changes and a financial operation is registered.
Fiscalization. When PRRO is connected, the program generates a fiscal receipt according to the settings of the product, enterprise, cashier and payment form.
Reconciliation. Bank statements, «Balance with partners», PRRO analytics and inventory provide separate data for checking payments, receipts, debts and balances.
Period. After checking the documents, the user closes or blocks the month. Closing calculates cost and creates a control point.
Important. Some capabilities require separate paid options and configuration. Report results depend on the completeness of directories, primary documents, links with the enterprise and the sequence of performed operations.
Check accounting on test data
The Torgsoft demo version can be used free of charge for 30 days. Create several products, record receipt, sale and inventory. Check the terms for testing additional options with a consultant.
Basic capabilities and additional options
Use scenarios
Individual entrepreneur obliged to keep inventory records
Incoming and outgoing documents are registered in Torgsoft. The option generates opening balances and the form under Ministry of Finance Order No. 496. Primary documents are stored together with accounting records.
VAT payer with wholesale sales
The invoice, delivery note, payment and debt are maintained in trade mode with invoice issuance. A tax invoice can be generated and saved in XML.
Retail excise payer
For supported product categories, the details of the product type and enterprise are filled in. The option generates a list of sales and a report for the selected period.
Example of an accountant’s work
The store creates a separate user with a configured role. The accountant gets access to the required documents and reports. Supplies are registered with an incoming invoice. A sale is оформлен as a sale document, and payment is processed through the cash desk or current account. When PRRO is connected, the fiscal receipt is displayed in analytics together with the related document.
At the end of the period, the accountant reviews «Balance with partners», bank operations, turnover statements and inventory results. After verification, the period is closed. Tax invoices are saved in XML format for further work in electronic reporting software.
What to consider
Torgsoft is not an accounting entry program. Accounting of goods and money is built on an income-expense scheme. The program does not have a chart of accounts or double entry.
Equipment accounting and automatic depreciation in Torgsoft are intended for management purposes. The payroll calculation function works according to rules configured by the user. The scope of regulated accounting and reporting is determined by the accountant in accordance with legislation and the enterprise’s taxation system.
Tax invoices and excise reports require checking before import or transmission. Correctness depends on enterprise details, tax rates, product classification and entered documents.
Frequently asked questions
Does Torgsoft replace accounting software
Torgsoft keeps operational product and financial accounting for trade under an income-expense scheme. The program does not have a chart of accounts or accounting entries. Torgsoft data can be used to prepare accounting documents and reporting in other systems.
Who needs the inventory accounting form under Order No. 496
The form is maintained by individual entrepreneurs covered by paragraph 12 of Article 3 of Law No. 265/95-VR. The law contains an exception for some single tax payers who are not registered as VAT payers and separately defines types of goods for which this exception does not apply. The category of a specific individual entrepreneur is determined by the accountant according to the current version of the law.
Does the form in Torgsoft replace primary documents
No. The form is created on the basis of primary documents. Order No. 496 defines primary documents as an integral part of inventory accounting.
Can tax invoices be exported to M.E.Doc
Yes. In the «Document — Tax invoice accounting» section, invoices can be selected and XML saved for M.E.Doc. For Art-Zvit, export in the state format is used after the appropriate setup.
Does Torgsoft register tax invoices in the Unified Register of Tax Invoices
Torgsoft generates documents and XML files. Further import, checking, signing and registration are performed in electronic reporting software.
Which banks are specified for the bank statements option
The current list of the option specifies Privat24 and monobank. Received operations can be transferred to Torgsoft financial documents.
Does Torgsoft have a trial balance
There is no trial balance by accounting accounts. For product accounting, there are «Quantity turnover statement» and «Cost turnover statement».
Does Torgsoft keep equipment and depreciation records
Yes. The «Warehouse — Equipment» section stores value, useful life, inventory number, place of operation and responsible employee. Depreciation is accrued automatically during period closing. This is management accounting of equipment.
Can several individual entrepreneurs be used
The program can link warehouse and financial documents to an enterprise, filter some reports by enterprise and assign PRRO to a specific enterprise. The settings are used for the actual separation of operations between business entities.
Can accountant access be restricted
Yes. For a user, a role, available menu items, working forms and separate actions are configured. Rights must be checked after setup at the user’s workplace.
Can products be transferred from Excel
Yes. An incoming invoice with products can be imported from Excel. After import, the columns, products, quantity, prices, supplier and opening balances must be checked.
How long does the demo version work
The demo version can be used free of charge for 30 days. To check accounting, it is enough to enter test products and perform several typical operations.
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