Retail software Torgsoft keeps product and financial records for a store. In the program, employees register receipts, sales and returns, print labels, control stock balances, prepare supplier orders and process online orders.
Torgsoft stores data about products, money and employee actions in an accounting database. The manager sees discrepancies, plans purchases and checks the work of each retail outlet.
What tasks of a retail store owner Torgsoft solves
Store owners most often want to know actual stock balances, the causes of cash register discrepancies, purchasing needs and employee actions. Torgsoft collects data for each of these checks.
How to transfer accounting from a notebook or Excel
The entrepreneur creates a product directory in Torgsoft or imports it from Excel. During import, the program transfers manufacturer barcodes. If the manufacturer has not applied a code, Torgsoft creates its own. Before launch, employees count the goods and enter prices, units of measurement, debts to suppliers and the amount of cash in the register.
Result for the owner: accounting starts with verified balances and amounts. The owner assigns employees who will subsequently register each operation.
How Torgsoft records the movement of goods and money
A receipt document increases the stock balance and the amount owed to the supplier. During a sale, Torgsoft writes off the goods from the selected warehouse and records the payment. A return changes the data of the corresponding sale or delivery. A transfer document records from which store the goods left and to which store they arrived.
Result for the owner: Torgsoft links every stock change to a document, warehouse, cash register and employee. Using this data, the owner finds an incorrect operation.
How to find the cause of shortage, surplus or misgrading
The manager can hide the accounting quantity from an employee during inventory. The employee enters the actual quantity from a scanner, mobile device or statement. Torgsoft compares actual and accounting balances and shows deviations. After that, the manager checks receipts, sales, returns, write-offs, transfers and the change log.
Result for the owner: the manager first determines the cause of the discrepancy. Then they adjust balances and change the work procedure if employees registered operations incorrectly.
How to check discounts, returns and changes in receipts
The administrator determines whether a seller can give a manual discount, process returns, see the purchase price and financial totals. With the appropriate settings, Torgsoft records the deletion of goods from a receipt and changes to documents. During a cash register check, the cashier enters the actual amount of money. The discount report shows the changed percentage and sales below cost.
Result for the owner: the owner checks the operation by time, employee, product and amount. The source document and the employee’s explanation help determine the cause.
How to determine what to order from a supplier
The merchandiser creates an order by selected stores and products. The «Minimum and maximum stock balances by warehouses» option sets separate thresholds for each outlet. ABC analysis shows a product’s contribution to the result, and XYZ analysis shows sales stability. During planning, the manager also considers seasonality, new items and periods when the product was out of stock.
Result for the owner: the owner sees which products the store should order, which balances can be transferred between outlets and for which items the delivery terms should be changed.
How to separate access between employees
The administrator configures rights for each role. The cashier processes sales and permitted returns. The merchandiser works with receipts and orders. The accountant gets access to the required financial data. The manager sees totals and settings. The document change log and action protocol show who performed the operation and when.
Result for the owner: each employee sees only the modes they need. The manager checks atypical operations and finds the cause of an error using the log.
How to connect a store with a website
The synchronization option transfers product data to the website: names, prices, characteristics, photos and availability. Torgsoft loads online orders into the accounting database. The program exchanges data according to the configured schedule, so the store takes the synchronization interval into account when reserving goods and confirming an order.
Result for the owner: the owner appoints those responsible for the catalog, reservation, payment verification, picking and shipment. Each order stage has an executor.
How to connect several cash registers and remote stores
If cash registers are located in one premises, the administrator connects the computers into a local network with a shared database. For stores at different addresses, Torgsoft-Terminal connects workstations via the internet to the database on the server. Torgsoft-Online provides a remote server by subscription. Torgsoft-Hybrid allows a remote cash register to process sales during internet outages.
Result for the owner: before opening a new outlet, the owner determines where the database will be stored, how cash registers will be connected and who will have remote access.
What data Torgsoft collects for the manager
Sellers and merchandisers register daily operations in Torgsoft. The program updates stock balances, cash register amounts and settlement status. The manager uses this data to check the work of stores and make decisions.
- Torgsoft stores product cards, characteristics and barcodes
- The merchandiser registers receipts and prints labels
- The cashier processes sales, returns and mixed payments
- Torgsoft calculates stock balances by warehouses
- The merchandiser prepares orders for suppliers
- Torgsoft records cash register funds, collections, expenses and revenue
- The administrator configures roles and rights
- The manager checks discounts and sales below the minimum price
- The store keeps records of customers, bonuses, promotions and certificates
- The manager analyzes the assortment using ABC and XYZ methods
- The manager compares the results of stores and sellers
- Torgsoft exchanges data with online channels
What to check daily
- reconcile the cash register total, collections and the actual amount of money;
- review sales, returns and deleted goods in receipts;
- check manual discounts and sales below the minimum price;
- find goods that are missing for current sales;
- check reservations, payments and shipment of online orders.
What to check weekly
- compare sales and balances by stores and product groups;
- evaluate sellers’ results and the discounts they provided;
- check debts to suppliers and payment terms;
- determine what to order or transfer between stores;
- find the causes of changes that affected balances or money.
What to check periodically
- conduct inventory and determine the causes of discrepancies;
- analyze the assortment using ABC and XYZ methods;
- find slow-moving goods, excess stock and shortages;
- compare income, expenses and the results of retail outlets;
- review the assortment, prices, employee rights and work rules.
How to choose a configuration for a retail store
First, the owner chooses the Torgsoft version and the method of connecting workstations. Then they add options for the required operations and equipment for the cash register and warehouse.
1. Version and architecture
- Torgsoft-Start is suitable for a small store with one accounting center and basic operations. Price: 8850 UAH
- Torgsoft-Ultra supports internal transfers, supplier orders, several accounting centers and the full set of core functions. Price: 17990 UAH
- Local network connects several computers in one premises; each workstation requires a license
- Torgsoft-Terminal connects remote stores and users via the internet to the database on the server. Price: 41000 UAH
- Torgsoft-Online provides the program on a remote server by subscription
- When choosing consider the required operations, cash register locations and the method of database access
2. Options by business tasks
- For fiscalization, choose the Software RRO option or Integration with a fiscal registrar
- Card payment is connected by the Integration with a bank terminal option
- Stock by outlets is managed by the Minimum and maximum stock balances by warehouses and Automatic warehouse stock calculation options
- For online sales, the Synchronization with an online store, Integration with Prom.ua and Integration with Rozetka.ua options are available
- For repeat sales, Mass mailings to customers, Discount club and Gift certificates are available
- The manager views data through the Torgsoft mobile app. The Salary and staff motivation option calculates remuneration according to specified rules
- Backups are created by the Cloud data archive. Sales of a remote cash register without internet are supported by Torgsoft-Hybrid: sales without internet for a remote server
3. Equipment by operations
- For the workstation install a PC or all-in-one computer with Windows
- For product search connect a wired or wireless barcode scanner
- For labeling use a label printer of the required format
- For sales receipts connect a receipt printer
- For storing cash add a cash drawer
- For weighed goods connect electronic scales or scales with label printing
- For a large warehouse use a data collection terminal or mobile device
- For fiscal receipts configure a software RRO with a printer or a hardware fiscal registrar
How to calculate the budget. Add licenses for other workstations, required options, a server solution and equipment to the cost of the main license. Licensing terms for options depend on the workstation, device, local network, server or validity period. The manager can check the kit composition before issuing an invoice.
Which retail formats it suits
Torgsoft is used to automate more than 120 types of business. The program keeps records of receipt, storage, sale, return and inventory of goods. The owner configures product characteristics, equipment and additional options according to the store format.
How Torgsoft works in retail stores
In these cases, entrepreneurs use Torgsoft in stores with different assortments, numbers of workstations and sales channels. Each material describes the actual configuration and tasks solved by the program.
Mobile communication store
Employees use 13 workstations to account for phones by IMEI, accessories, starter packages, services and repairs. The store also uses software RRO and processes online orders.
Automation of a mobile communication store: accounting and IMEI
Children’s store chain
The chain combined stores and a cafe on a terminal server. In Torgsoft, employees process sales, use software RRO and bank terminals, while the manager controls work through a mobile workstation.
Seed store chain
The company started with four stores and has developed accounting in Torgsoft for more than ten years. The case shows how the chain organized products, sales and the work of retail outlets.
Accounting automation in a chain of seed and garden goods stores
Stationery store
The store keeps records of more than 50,000 product items in Torgsoft. Employees find goods by barcode, process sales and control the balances of a large assortment.
How Torgsoft is launched in a store
First, test the program on several real products. Then transfer the directory, enter actual balances, configure rights and equipment and make a test sale. Data from the demo version remains on the computer after license activation.
Help during launch. After downloading the demo version or making the first purchase, the client receives two hours of free technical support, which can be used within 30 days. A specialist can remotely help with setup and explain how the program works. Further technical support services are paid separately; free instructions and video lessons remain available.
Frequently asked questions before store automation
Which version should be chosen for one store, several cash registers or a chain?
Torgsoft-Start is suitable for a store with one accounting center and basic operations. Torgsoft-Ultra supports internal transfers, supplier orders, several accounting centers and the full set of core functions. In one premises, the administrator connects computers into a local network. For remote stores, Torgsoft-Terminal connects cash registers to the database on the server. Torgsoft-Online provides a remote server by subscription.
Can I start with Torgsoft-Start and change the version after the store develops?
Yes, the owner can change the license type. Plan the transition before opening new accounting centers, connecting remote cash registers or launching operations that are not available in Torgsoft-Start. To choose a new version, make a list of operations the store plans to add.
Can manual discounts, returns and seller actions be checked?
Yes. The administrator defines the seller’s access to discounts, returns, purchase prices, warehouses and financial totals. With the appropriate settings, Torgsoft records the deletion of goods from receipts and changes to documents. During a cash register check, the cashier enters the actual amount of money. The manager compares this data with documents and the employee’s explanation.
How to start accounting if the store does not know actual stock balances?
First, create a product directory in Torgsoft or import it from Excel. Then employees count the goods and enter the initial quantity. Before launching sales, check prices, units of measurement, barcodes, debts to suppliers and the amount of cash in the register. In the future, employees must register every receipt, sale, return, write-off and transfer on time.
What options and equipment are needed at the start?
The kit composition depends on the store operations. Torgsoft requires a Windows computer to work. A scanner speeds up product search by barcode, a label printer prints custom labeling, and a receipt printer prints sales receipts. Connect software RRO or fiscal registrar, bank integration, scales, mobile app and online synchronization only when the store performs the relevant operations.
How to combine the store cash register, own website and marketplaces?
The «Synchronization with an online store» option transfers data between Torgsoft and the owner’s website. Separate integrations work with Prom.ua and Rozetka.ua. Torgsoft transfers catalog data and loads orders according to the configured schedule. The owner determines who reserves goods, confirms availability and payment, picks and ships orders.
Will the data entered by the store in the demo version be saved?
Yes. Torgsoft stores the demo version database on the computer. After the 30 days end, products, balances, documents and settings are not deleted. After purchase and license activation, the store can continue working with the data already entered. If you used fictional data for testing, clear the database or create a working database before launch.
Where is the database stored and how to protect it from loss?
The storage location depends on the architecture: the database can be on the store computer, the owner’s server or the remote Torgsoft-Online server. The responsible person must regularly create backups and check whether they can be restored. The Cloud data archive option automatically creates database copies and stores them in Google Drive.
Does Torgsoft work without the internet?
The program on one computer and workstations in a local network perform basic accounting operations without internet access. The internet is required for remote connection to a terminal server, Torgsoft-Online, exchange with websites and marketplaces and other online services. For a remote cash register with an unstable connection, the Torgsoft-Hybrid option is available, allowing sales to be processed during an outage.
Can equipment already available in the store be connected?
Torgsoft can work with some equipment already available in the store. Compatibility depends on the model, connection method and drivers. Before purchase, provide the manager with the exact models of the scanner, printer, scales, fiscal registrar and bank terminal. A specialist will check which equipment Torgsoft supports without additional changes and which requires a separate integration.
What is included in technical support during the first launch?
After downloading the demo version or making the first purchase, the client receives two hours of free technical support for 30 days. This time can be used for remote setup and consultations. If the store needs a long implementation, additional training, server setup or other work, these services are ordered separately.
Check accounting, control and configuration using your store data
Download the demo version for 30 days and perform several real operations. The data will be saved after license activation. For an accurate calculation, prepare the number of stores and cash registers, the list of required operations, sales channels and models of existing equipment.
Go back to the previous step