Software for a grocery store keeps records of unit and weighted goods: from receipt and labeling to sale, return, write-off and inventory.
Torgsoft shows the manager stock balances, revenue, profit, goods movement, settlements with suppliers and employee actions. Based on this data, the owner checks discrepancies, plans purchases and defines the rules for checkout and warehouse work.
How Torgsoft works in a grocery store
The program connects goods documents, checkout operations and employee actions. The manager receives data for checking, and each operation has a defined executor.
Receipt of goods from a supplier
The product manager creates an incoming invoice or imports a prepared file. They specify the product, quantity, purchase and retail price, supplier and warehouse. Torgsoft adds the batch to the stock balance and records the debt to the supplier according to the payment document.
The manager checks: what exactly arrived, at what price, to which warehouse and whether the amount matches the invoice.
Unit and weighted goods in one database
The cashier scans the manufacturer’s barcode on the package. For vegetables, fruit, cheese, meat or confectionery, the store connects checkout scales or scales with label printing. The weighted barcode transfers the product and quantity to Torgsoft.
The manager defines: where the product is weighed, who prints the label and how the cashier checks the price and weight.
Sale, payment and fiscal receipt
The cashier adds products with a scanner, accepts cash or card payment and completes the sale. Torgsoft records the receipt contents, amount, discount, checkout and employee. For fiscalization, the store connects Software RRO or a fiscal registrar.
The manager reconciles: revenue, payments, returns, manual discounts and cash documents by shift.
Several enterprises at one checkout
The administrator links product types to enterprises and configures a checkout and software RRO for each of them. If the customer chooses products from different enterprises, during payment Torgsoft separates the sale and generates separate fiscal documents according to the settings.
The manager checks: which enterprise the sale, payment and fiscal document belong to.
Purchases based on actual stock balances
The product manager reviews items that are running out and starts creating a supplier order. The Minimum and maximum stock levels by warehouse option stores the threshold separately for each product and outlet, while Automatic warehouse stock calculation analyzes sales and delivery times.
The manager decides: what to order, from which supplier, for which store and in what quantity.
Inventory without showing the stock balance
An employee counts goods with a scanner, data collection terminal or manually. The administrator can restrict access to the accounting quantity and final statement. After checking, Torgsoft shows shortages, surpluses and misgrading and creates adjustment documents.
The manager finds out: which operation caused the discrepancy, who performed it and whether access rules need to be changed.
Revaluation and current price tags
The product manager changes the price for selected products or a group and prints new price tags. Torgsoft stores the price history and applies the set discount limits during sale. The employee replaces the shelf price tag before the new price takes effect.
The manager checks: when the price changed, who performed the revaluation and whether the shelf price matches the checkout price.
Expiration date, write-off and return
For supported scales, the product manager transfers the expiration date together with the packaged product data. The employee writes off spoiled products with a separate document, and the customer return is processed based on the sales receipt. Torgsoft changes the stock balance after the document is completed.
The manager analyzes: the reasons for write-offs, returns and losses by product, department and period.
What data the manager receives
The scheme shows a closed loop: a document changes the stock balance, a report shows the result, and the manager defines the next purchase or a new work rule.
- The manager reviews revenue and payment methods by checkouts and shifts.
- The product manager sees stock balances, products below the minimum and supplier orders.
- The owner compares sales, cost price and profit by product type.
- The administrator checks returns, canceled items and manual discounts.
- The manager analyzes write-offs, shortages, surpluses and misgrading.
- The accountant or owner reconciles debts and payments to suppliers.
- The manager tracks goods movement between warehouse, store and checkout.
- The administrator reviews the document change log and user action protocol.
- The owner compares retail outlets by revenue, stock and inventory results.
Daily
- Revenue and payment methods by checkouts.
- Returns, discounts and canceled items.
- Goods that are running out.
Weekly
- Orders and debts to suppliers.
- Write-offs and slow-moving stock.
- Employee and shift results.
Periodically
- Inventory of a department or warehouse.
- Review of minimum stock.
- Comparison of outlets and assortment.
How to choose a configuration
The version defines the available functionality, the architecture defines the way of joint work, options add separate processes, and equipment performs physical operations at the checkout and warehouse.
Version and architecture
- Torgsoft-Start — a small outlet with one accounting center and basic operations. Price: 8850 UAH.
- Torgsoft-Ultra — full accounting, several checkouts in a local network, transfers, supplier orders, customers and bonuses. Price: 17990 UAH.
- Torgsoft-Terminal — remote stores work with one database through a server. Price: 41000 UAH.
- Torgsoft-Online — the program and database are hosted on the Torgsoft server, with access via the internet by subscription.
Options by process
- Packaging and labeling of weighted goods — for scales with label printing.
- Integration with checkout scales — for transferring weight into the sale.
- Software RRO and Integration with a bank terminal — for fiscalization and payment.
- Torgsoft-Hybrid — for checkouts connected to a remote server through unstable internet.
- Self-checkout — for stores with customer flow and card payments.
- Cloud data archive — for database backups in Google Drive.
Equipment by operation
- A computer or POS terminal runs Torgsoft at the workstation.
- A scanner reads manufacturer, internal and weighted barcodes.
- A label printer prints price tags and custom labeling.
- A receipt printer prints fiscal receipts generated by software RRO.
- Checkout scales transfer weight, and scales with receipt printing create a label.
- A bank terminal accepts payment; integration transfers the receipt amount to it.
- A data collection terminal or mobile device helps count goods in the warehouse.
The full budget depends on the version, number of workstations, connection method, annual and perpetual options, setup and equipment. For scales, printer, scanner and bank terminal, a specialist checks the model, connection interface and driver before purchase.
Which formats it suits
Cases with similar processes
The cases show how Torgsoft supports accounting for a grocery chain and related formats with weighted goods, packaging, warehouse, purchases and checkouts.
How a grocery chain grew from 4 to 60 workstations in Torgsoft
The case shows ten years of grocery chain development: from four workstations to a 60-workstation system with checkouts, central warehouse, weighted goods, in-house production, software RRO and bank terminals.
Common process: scaling a grocery chain, centralized accounting, weighing equipment and sales fiscalization.
Software for an agricultural store and feed store
The store keeps fertilizers, seeds and feed in one database, packages weighted goods, works with warehouse, retail and wholesale sales, online orders and software RRO.
Common process: unit-weighted assortment, packaging, stock balances and checkout sale.
Accounting automation in a chain of seed and garden goods stores
The case shows a shared database for warehouse and stores, packaging, distribution of goods between outlets, supplier orders, software RRO, bank terminals and mobile work.
Common process: central warehouse, remote outlets and stock replenishment.
Accounting for 50,000 items in a stationery store
A large assortment is maintained by barcodes, stock balances and supplier orders. Employees perform revaluation and inventory, while the checkout processes sales through software RRO.
Common process: large nomenclature, price tags, inventory and purchases.
How to test the program and launch accounting
Frequently asked questions
Will the products and stock balances entered in the demo version be saved?
Yes, if you activate the purchased license on the same database. Before choosing Torgsoft-Start, a specialist checks whether the database uses Torgsoft-Ultra functions that are not available in the Start version.
How to start accounting in a store that is already operating?
Prepare a list of products with barcodes, prices and units of measure. The product manager imports the approved file or creates product cards manually, after which the store records the actual initial balances. Before launch, you need to check the structure of product types, checkouts, warehouses and enterprises.
Is internet required for sales?
A local Torgsoft-Start or Torgsoft-Ultra database works within a computer or local network. A remote server, online synchronization and transfer of fiscal data require connection. For a remote chain checkout with unstable internet, there is a separate Torgsoft-Hybrid option. Work without connection does not cancel fiscalization: the offline mode of software RRO is configured and used according to current requirements.
Where is the database stored and who creates backups?
The storage location depends on the architecture: local computer, own server or cloud-format server. The owner defines the backup procedure. The «Cloud data archive» option creates database copies in Google Drive according to the configured schedule.
Can an existing scanner, printer, scales or POS terminal be connected?
Scanners usually transfer the barcode as keyboard input. For printers, scales and bank terminals, the model, driver, interface and protocol are important. Before purchasing an option or new device, send the exact equipment model to a specialist to check compatibility.
What is needed for several checkouts in one store?
Each computer needs the corresponding license. Torgsoft-Start or Torgsoft-Ultra can work with a shared database in the local network of one premises. If checkouts and stores are located in different places, consider Torgsoft-Terminal or Torgsoft-Online.
How to manage two enterprises at one checkout?
The administrator creates enterprises and links product types, checkouts and financial documents to them. During payment, Torgsoft separates the sale by enterprises and generates separate fiscal documents according to the settings. Before launch, a specialist checks the database structure, checkouts, software RRO and fiscal document details for each enterprise.
What is included in the basic version, and what must be paid for separately?
Receipt, sale, return, stock balances and inventory belong to the main goods accounting. Software RRO, integrations with scales and bank terminal, packaging with weighted barcode printing, Hybrid, cloud archive and self-checkout are connected as separate options. Some options have an annual validity period.
What does the final cost depend on?
On the program version, number of workstations, local or server architecture, set of options, their validity period, equipment, data transfer, setup and training. The manager calculates the kit after the description of checkouts, warehouses, enterprises and required operations.
Who helps with setup and training?
The scope of work is agreed before launch: data import, user rights, checkouts, print templates, software RRO and equipment require different amounts of time. Technical support works according to the current service terms, so the scope of included and paid work should be recorded in the order.
Test Torgsoft on your store operations
Prepare the number of checkouts, warehouses and enterprises, the list of scales, printers and scanners, as well as an example of goods receipt and a typical receipt. This will help choose the version, options and equipment without unnecessary components.
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