Job Instruction for a Goods Packer

Employer name: ____________________

APPROVED
Manager’s position ____________________
Signature ____________ First name and surname ____________________
Date ____________________

JOB INSTRUCTION No. ____________
Place of preparation ____________________

1. General provisions

1.1. This instruction defines the tasks, duties, rights, responsibilities, and interactions of the employee in the profession “Укладальник-пакувальник” (Goods Packer), ДК 003:2010 code — 9322. Scope of work — packing consignments. Structural unit: ____________________.

1.2. The employee belongs to the “workers” category and reports directly to the warehouse manager or packing-area manager. The workplace and work schedule are determined by the employment contract and internal labor regulations.

1.3. The employee is hired and dismissed by the employer’s order on the grounds and in the manner provided by labor legislation. Before starting work, the employee is informed of the job function, working conditions, and this instruction.

1.4. Qualification requirements: basic general secondary education or primary general education and on-the-job vocational training for entry-level work; no work experience requirements. Work complexity and qualification grade are determined according to the qualification awarded.

1.5. In work, the employee is guided by the legislation of Ukraine, applicable trade and occupational safety rules, the employment contract, internal labor regulations, lawful employer orders, this instruction, and approved documents of the employee’s unit.

1.6. The employee must know: types of containers and packaging materials, rules for protecting goods from damage and mixing; requirements for package labeling, weight, and dimensions; procedures for checking order contents, working safely with tools, and handing over completed consignments.

1.7. During the employee’s absence, duties are performed by a person designated by the employer’s order, in compliance with qualification and work-clearance requirements, employee consent, and substitution pay in cases established by law. Transfer of duties does not automatically grant access to the accounting system.

2. Tasks and duties

2.1. Prepares the workplace, checks that packing tools are in working order, verifies the cleanliness and suitability of containers, and ensures necessary materials are available.

2.2. Accepts a picked order against the designated document; checks the quantity, external condition, and completeness of the goods handed over within the assigned inspection.

2.3. If a discrepancy is found, sends the order to the picker or manager for checking and does not pack an order known to be incomplete or incorrect as ready.

2.4. Selects permitted containers and protective materials according to the properties of the goods, transport method, weight, and dimensions of the consignment.

2.5. Places and secures goods to prevent movement, damage, contamination, or interaction with one another; protects fragile components and preserves completeness.

2.6. Preserves mandatory labeling and the documents supplied with the goods; includes agreed accompanying documents and does not add unrelated materials or unverified information.

2.7. Closes the package using the established method and checks its integrity and suitability for further movement. Does not conceal external damage to goods with additional packaging.

2.8. Labels the completed consignment using the provided data, checks the order identifier and transport label, and does not use the recipient’s personal data outside the delivery process.

2.9. Determines package weight and dimensions if this is part of the assignment and provides accurate results to the person responsible for dispatch.

2.10. Places completed packages in the designated area, separately from unfinished orders; hands them over to an authorized recipient with confirmation of the number of packages.

2.11. Reports consumption and the need for packaging materials, disposes of waste safely, and participates in counting assigned goods and materials.

2.12. Completes training and occupational safety briefings required for the work, as well as mandatory medical examinations in cases established by law. Uses serviceable equipment and issued protective equipment for their intended purpose.

2.13. Immediately informs the direct manager about a threat to life or health, an accident, fire, injury, or malfunction. In a dangerous situation, stops hazardous work, follows the response and evacuation plan, and does not endanger themselves or others.

3. Rights

3.1. To receive from the manager and responsible employees documents, accurate information, and explanations necessary to perform the job function, within the established access limits.

3.2. To require serviceable equipment, proper working conditions, necessary materials, and personal protective equipment where required for the work.

3.3. To report violations and submit proposals concerning work organization, preservation of property, safety, and improved service; to have such proposals considered by the manager.

3.4. To refuse assigned work if a workplace situation arises that is dangerous to the life or health of the employee or people around them, or to the working or natural environment, immediately informing the direct manager or employer.

3.5. To exercise the right to pay, rest, vocational training, and protection of labor rights in accordance with legislation. To provide explanations concerning the circumstances of violations before a decision on disciplinary sanction is made.

4. Responsibility

4.1. For culpable failure to perform or improper performance of job duties, breach of labor discipline, and violation of occupational safety requirements, the employee is liable in the manner and within the limits established by law. Disciplinary sanctions are applied in compliance with the prescribed procedure.

4.2. Material liability arises when the grounds and conditions provided by law exist, for direct actual damage caused by culpable unlawful acts or omissions. Its type and limits are determined by legislation; the mere fact of a shortage is not grounds for automatically imposing full material liability.

4.3. This instruction does not establish monetary fines, additional disciplinary sanctions, unconditional reimbursement of shortages, or the employer’s right to deduct money from wages outside the legal grounds and procedure.

4.4. For violations of rules on safeguarding documents, accounting data, property, and confidential information, the employee is liable where at fault and within the limits established by legislation.

5. Professional interactions

5.1. Receives packing requirements and order sequence from the manager; reports picking errors to the picker and warehouse clerk.

5.2. Receives verified labels and documents from the person responsible for delivery; hands completed packages to that person or to a loader, with information about weight, dimensions, and number of packages.

5.3. Transfers unfinished matters and work results to an employee designated by the manager. Records the transfer of documents, goods, funds, or other valuables in the established manner; reports unresolved discrepancies.

6. Final provisions

6.1. This instruction takes effect after approval by the employer. Before beginning the relevant work, the employee acknowledges it by signature or by another method agreed upon and permitted by law that makes it possible to confirm acknowledgment.

6.2. Amendments to the instruction are approved by an employer’s order in compliance with labor legislation and applicable provisions of martial law. Amending the instruction does not replace proper formalization of a change to the job function, transfer, or change in essential working conditions.

6.3. A copy of the instruction is kept by the person responsible for personnel documents. The employee is given the opportunity to review the current instruction and receive a copy.

Prepared by: position ____________ signature ____________ first name and surname ____________________ date ____________

Agreed by: position ____________ signature ____________ first name and surname ____________________ date ____________

Acknowledged: first name and surname ____________________ signature ____________ date ____________

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