How to set up automatic receipt splitting between a Sole Proprietorship and an LLC?

To set up automatic receipt splitting between different business entities (Sole Proprietorship and LLC) in Torgsoft, there are two main mechanisms. You can choose one of them depending on your business needs, as they are mutually exclusive.

Method 1. Linking a product type to a business entity 

This method is suitable if certain product groups (for example, alcohol and tobacco) are always sold on behalf of an LLC, while others (food products) are sold on behalf of a Sole Proprietorship.

1. Go to Settings - Parameters - Accounting.

2. Find and enable the setting «Link product type to a business entity and split sales accordingly». Restart Torgsoft.

3. After activation, open the product type directory (Inventory Management - Product Type). A new «Business Entity» field will appear in each product type card, where you need to specify the corresponding individual/legal entity for each group.

4. Limitation of this method: once enabled, the software will prevent you from adding products to incoming invoices, write-off acts, or supplier returns if the business entity assigned to the product type differs from the business entity specified in the header of the document itself.

Method 2. Mode «Warehouse by Business Entities» 

This is a more comprehensive method that maintains a static warehouse status with each individual product unit clearly assigned to a Sole Proprietorship or LLC.

1. Go to Settings - Parameters - Document.

2. Enable the checkbox «Business entity selection is mandatory for warehouse and financial documents».

3. Enable the advanced subsetting «Maintain warehouse by business entities».  Important: enabling this setting is incompatible with Method 1 («Link product type to a business entity...»).

4. Restart Torgsoft.

How automatic splitting works at the checkout during a sale 

Regardless of the selected setup method, the customer service process remains fast and convenient for the cashier:

• You can scan and add products belonging to different business entities (Sole Proprietorship and LLC) to a single sales form.

• When you click the «Pay» button, the software will automatically split this single sale into several independent documents (as many as there are unique business entities assigned to the products in the original receipt).

How payments are allocated and split receipts are fiscalised 

To ensure that split receipts are correctly recorded with the tax authorities and that payments are processed without errors, the software applies the following algorithms:

• Printing fiscal receipts. After splitting, a separate fiscal receipt will be printed for each created sale. For correct operation, each software ECR (pECR) must be linked to its corresponding business entity in the software settings.

• Cashless payment (by card). If the customer pays by card, the cashier will see a list of the business entities whose products were included in the receipt. For each of these business entities, the corresponding settlement account (POS terminal) to which the funds will be transferred must be selected. Payment amounts will be distributed proportionally between the receipts based on the final value of the products belonging to each business entity.

• Cash payment and rounding. For cash payments, the amounts of the split sales will be rounded to 10 (or 50) kopecks using the standard method. If the sale is split into three or more receipts, the first receipts will be rounded down and the last one will be rounded up so that the total amount matches the funds received.

• Bonuses (Change to Card). If the customer's change is credited to their personal loyalty card as bonuses, this service will automatically be assigned only to the first of the split receipts.