Everything under control: how Torgsoft simplifies accounting for sole proprietors

Doing business in Ukraine — means keeping numerous processes under control every day: assortment management, purchasing, warehouse, sales, employees, finance accounting, and clients. All this is impossible to manage manually.

That is why automation for Sole Proprietorships — is not a luxury but a necessity. It simplifies the life of a Sole Proprietorship, allows transparent business management, reduces the risk of errors, and enables focusing more on business development rather than routine. 

One of the most convenient modern solutions for Sole Proprietorships is the Torgsoft accounting software. Let’s review its features for entrepreneurs. 

Accounting for Sole Proprietorships in Torgsoft

Accounting software for Sole Proprietorships is designed specifically for small and medium-sized businesses. It is suitable for Sole Proprietorships under both the simplified and general taxation systems, as well as for entrepreneurs working in various business formats: from a small shop to a retail chain or an online store.

Main features of the software for Sole Proprietorships:

• accounting for goods and services with detailed characteristics;

• automatic stock control;

• generation of ready-made reports and profit analytics;

• working with primary documents and inventory balances;

• integration with ECR, banks, postal and business services, online stores, and marketplaces.

Assortment accounting and warehouse control

Torgsoft is suitable for automating businesses of any size and field. In the program, an entrepreneur can set up a product catalog with all necessary characteristics and descriptions, filters for quick search in an online store, create categories and subcategories. This is convenient both for internal accounting and for synchronization with an online store.

Warehouse accounting in Torgsoft allows you to:

• see product balances at any moment,

• receive alerts about product shortages in the warehouse,

• track product movement history (incoming, write-off, sales),

• place timely orders for popular or seasonal products, 

• minimize losses due to errors.

Documentation and reporting

All entrepreneur’s documents are collected in one place. Torgsoft allows you to automatically generate templates of primary documents for accounting:

• incoming and outgoing invoices,

• inventory statements,

• acts of completed works,

• invoices, warranty cards,

• tax and transport invoices,

• sales reports, product reports for a period, etc.

This saves time on documentation management and makes Sole Proprietorship reporting transparent for the tax office.

Financial control and tax accounting

Torgsoft automates sales, allows generating financial reports in electronic form, supports working with cash registers and software-based ECR, as required by the Law on ECRs. 

Thus, in the program mode «Trade with invoices», all sales and payment operations are recorded, on the basis of which electronic reporting is generated. 

For Sole Proprietorships under the general taxation system, the program helps manage VAT, create tax invoices, and export them to M.E.Doc or Art-report. For simplified tax payers — it simplifies income control and helps avoid exceeding the limit.

Client base and marketing

The accounting software for Sole Proprietorships has CRM functionality necessary for customer and marketing management without additional costs:

• collection and segmentation of customer data,

• creation of purchase and interaction histories,

• tracking sales stages, 

• creation of discounts, bonus programs, promotions;

• demand and average receipt analytics.

E-commerce and business integrations

Entrepreneurs who provide services or sell goods online must register as a Sole Proprietorship and select the appropriate KVED. 

Torgsoft combines online and offline business, allowing you to:

• synchronize data about products, sales, and customers with your online store in real-time;

• set up integrations with Prom, Rozetka, Nova Poshta, and Ukrposhta;

• automatically create delivery notes (TTN) and update order statuses.

Work with staff

Torgsoft has a module for tracking working hours and calculating employee salaries. The software records employees’ check-ins and check-outs, schedule deviations, delays, and overtime. You can also set access rights for different roles: cashier, manager, administrator. 

A flexible motivation system is available, with the ability to set and control targets, and analyze performance for each employee, shift, etc. 

What is needed to start accounting?

The basic automation set for a Sole Proprietorship includes:

• a Torgsoft license (Start, Online, Ultra or Terminal),

• retail equipment (scanner, receipt and label printer),

• the «Software ECR» option for those working with fiscal goods,

• bank terminal connection — for accurate accounting of cashless payments.

Additional Torgsoft options for business growth

• The Synchronization with an online store option — for managing online orders (if you already have a website). 

• Torgsoft Online Market — a platform for launching an online store in 1 day (if you don’t have a website).

• The «Bank statements» option for viewing and uploading payments to Torgsoft for all issued invoices. 

• Bulk mailing via Viber, SMS, and e-mail — for client communication, etc.

Frequently asked questions

What are the advantages of Torgsoft accounting software for a Sole Proprietorship?

Automation helps avoid mistakes, saves time on maintaining documentation and controlling goods, and also makes the business transparent for the tax authorities.

The software helps keep records of goods, warehouse stock balances, finances, and customers. It supports integration with ECR, banks, postal services, and online stores, which simplifies the entrepreneur’s work.

Is Torgsoft suitable for small business?

Yes, Torgsoft is created specifically for entrepreneurs in small, medium, and large businesses. It is suitable both for a single retail outlet and for a chain of stores or online commerce. The software takes into account all legal requirements and nuances of conducting trade in the Ukrainian market. 

How does Torgsoft help with reporting and taxes?

The software automatically generates primary documents and financial reports. It allows you to easily export data to M.E.Doc or Art-Zvit for accounting purposes, monitor income, and avoid exceeding expense limits.

Can an online store be connected to Torgsoft?

Yes, Torgsoft accounting software supports synchronization of the database (product catalog, prices, stock balances) with websites and marketplaces, for example, with Prom or Rozetka. This makes it possible to update stock balances, prices, and orders in real time.