Software for a children's store keeps toys, clothing and footwear by model, size and color, baby products, strollers, car seats and seasonal assortment in one database. An employee receives goods, prints labels, sells by barcode, processes returns, transfers and inventory counts.
The owner sees the actual stock of each variant by store, sales and returns, cash flow, employees' work and customers' purchase history. This data helps replenish fast-moving sizes, transfer goods between locations and adjust purchasing or sales terms on time.
What accounting changes in a children's store
Each operation changes a specific stock balance, document, cash register or metric. The owner receives data for decision-making.
Model, size and color without mix-ups
The inventory specialist creates a product type, sets the required attributes and the manufacturer's size range. When goods arrive, the employee enters the quantity of each variant, and at the checkout the seller scans its barcode.
Result: the owner sees which size or color is missing, and inventory shows errors not only by model, but by the specific variant.
Sale and return by document
The seller adds the item to the sale with a scanner, accepts payment and prints the receipt. For a return, the employee scans the receipt or selects the item from the relevant sale; the software returns the item to stock and records the payout.
Result: the owner checks who processed the sale or return, which item changed the stock balance and how the operation affected the cash register.
Replenishment of fast-moving items
The manager or inventory specialist selects items that are running out and creates a purchase order for the supplier. A general minimum stock level works in the relevant software version; separate norms for each store require the option «Minimum and maximum stock levels by warehouses».
Result: purchasing is based on the current quantity and the defined norm, not on an employee's memory.
Transfers between stores
The employee creates an internal transfer, scans the item and specifies the receiving store. The document stores the quantity, prices, sender and receiver; the item can be marked as being in transit.
Result: the owner transfers stock to where it sells and sees goods in transit separately from available stock.
Season, collection and sale
The inventory specialist classifies goods by season, manufacturer's collection and type. The manager selects stock for the required season, checks its sales and decides what to keep, reprice or transfer.
Result: seasonal goods do not get lost in the general assortment. For packing into labeled boxes, the option «Seasonal packing and storage of goods» is required.
Customer database for repeat purchases
The employee creates a customer card, records contacts, purchase history and, with the customer's consent, data for personal communication. In the relevant version, discounts and bonuses can be used; for SMS, Viber and e-mail campaigns, «Mass mailings to customers» are connected.
Result: the owner selects an audience based on database data and checks the campaign result by subsequent purchases.
One database for offline and online sales
The store sends products, prices, attributes and stock balances to the website or marketplace through the selected synchronization. Orders arrive in Torgsoft, and a completed sale changes the warehouse stock balance.
Result: the employee does not maintain two independent catalogs. This requires synchronization with an online store, Torgsoft Online Market or a separate marketplace integration.
Employee rights and personal responsibility
The owner creates roles and gives each employee access only to the necessary forms and actions. A sale can be linked to a seller, while returns, discounts, purchase prices and warehouse operations can be restricted by role.
Result: the manager sees the operations of a specific employee and separates cashier permissions from inventory and management permissions.
What data the manager checks
The diagram shows a closed cycle: a document creates data, verification leads to a decision, and the decision changes the store's operating rule.
- The owner compares model, size and color stock balances by store.
- The inventory specialist finds items that are running out and prepares a supplier order.
- The manager selects seasonal goods and determines transfers, repricing or purchasing suspension.
- The employee performs inventory manually, with a scanner or with a data collection terminal.
- The owner sees shortages, surplus and discrepancies for a specific product variant.
- The manager checks sales, returns, discounts and cash operations of each employee.
- The owner analyzes revenue, profit, cash flow and settlements with suppliers.
- The manager works with purchase history, discounts, bonuses and customer segments.
- The employee processes online orders in the same database after synchronization is connected.
- The manager controls warranty goods by serial numbers after activating the relevant option.
- The owner checks whether database archives are up to date and appoints a person responsible for backups.
- The manager changes access rights, stock norms and the inspection calendar based on the analysis results.
Daily
- revenue, cash register and returns;
- negative stock balances and sales errors;
- new online orders.
Weekly
- fast-moving and slow-moving items;
- shortage of sizes and colors;
- transfers and orders.
Periodically
- warehouse inventory;
- stock balances of seasonal collections;
- access rights and backups.
What the automation system consists of
The package is determined by the number of stores and cash registers, the database access method, online channels, fiscalization and product operations.
Version and architecture
- Torgsoft-Start — one store and a simple start to accounting; without internal transfers, supplier orders and part of the customer scenarios.
- Torgsoft-Ultra — full functionality for a store and workstations in a local network.
- Torgsoft-Terminal — several stores and remote employees in one database on a terminal server.
- Torgsoft-Online — remote access to the database without your own server infrastructure.
Options by business task
- fiscalization: Software RRO or integration with a fiscal registrar;
- cashless payment: integration with a bank terminal;
- online sales: synchronization with an online store, Prom.ua or Rozetka.ua;
- loyalty: gift certificates, mass mailings, Discount club;
- special goods: warranty accounting by serial numbers, goods rental.
Equipment by operation
- barcode scanner — fast sales, returns and transfers;
- label printer — own barcodes, prices, sizes and attributes;
- receipt printer — non-fiscal documents or printing in the selected cashier scenario;
- bank POS terminal — card payment; the amount can be transferred from Torgsoft after integration;
- data collection terminal or mobile device — inventory and warehouse operations.
Configuration rule: the basic license does not replace paid options and equipment. The final budget depends on the version, number of workstations, architecture, option licensing period, setup and compatibility of existing devices.
Which formats Torgsoft is suitable for
How Torgsoft works in similar businesses
Published cases show different scales: a single store, a retail chain, customer marketing and children's clothing production.
Automation of a children's store chain: work experience
The retail chain gradually added stores, fiscalization, a mobile workstation and integration with bank terminals. The owner checks sales, cash register and staff work based on software data.
Accounting system for a children's store chain: work experience
The chain united retail outlets on a terminal server and connected online sales, staff payroll and Software RRO. The central database shows stock balances and sales of each store.
Mass mailings and customer analysis in a clothing store chain
The clothing store chain uses a customer database, bonus campaigns and mass mailings. Recipient groups are formed from accounting data, and the results are analyzed together with sales.
Automation of clothing production: a Torgsoft case
The children's clothing manufacturer manages materials, finished goods, warehouse, wholesale, retail and online channels in one system. The case is useful for stores with their own production or private label.
How to test and launch Torgsoft
Frequently asked questions
Do I need to create a separate product for each size and color?
The inventory specialist sets a size range and the required attributes for the product type. When goods arrive, the employee enters the quantity of each variant. In warehouse accounting, each variant has its own barcode and stock balance, so selling one size does not write off another.
Will the data entered in the demo version be saved?
The local demo version works with a database on your computer. After purchasing a compatible license, the store can continue accounting in this database. If after testing you choose a version with a smaller feature set, a specialist must check whether you used documents and scenarios unavailable in it.
Where is the database stored and how are backups created?
In a local configuration, the database is located on the store's computer or server. Torgsoft allows you to create an archive manually and on schedule to a local disk. For automatic saving of copies to Google Drive, the option «Cloud data archive» is required. The owner must appoint a responsible person and periodically check restoration.
Does Torgsoft work without the internet?
Local accounting on a computer or local network does not require constant internet. A remote server, website synchronization, marketplaces and transmission of fiscal data depend on the connection and rules of the specific service. For a cash register on a remote server with an unstable connection, there is the option «Torgsoft-Hybrid: sales without internet for a remote server».
Can an existing scanner, printer or POS terminal be connected?
Compatible equipment can be used, but support depends on the model, driver, connection interface and protocol. Before purchasing a license or option, provide the specialist with the exact device models for verification. Integration with a bank terminal and fiscal registrar is licensed separately.
What is included in the basic version and what is purchased separately?
Basic operations include the product database, receipts, sales, returns, warehouse documents, labels, inventory and reports within the selected version. Software RRO, synchronizations, mass mailings, gift certificates, separate stock norms by warehouse, warranty accounting by serial numbers and rental are paid options.
How do I add another store, cash register or online channel?
First determine whether you need a shared database in real time, a separate cash register in the local network or a remote workstation. This determines the transition to Torgsoft-Ultra, Torgsoft-Terminal or Torgsoft-Online, the number of workstations and the need for synchronization or Torgsoft-Hybrid.
Who helps with setup and training?
The scope of data migration, setup, equipment connection, training and further support depends on the selected service or service package. Before launch, record which tasks are performed by the Torgsoft specialist and which data and equipment are prepared by the store.
What determines the final cost?
The cost is determined by the software version, number of workstations, local or remote architecture, paid options, their licensing periods, retail equipment and scope of services. For an accurate calculation, prepare a list of stores, cash registers, online channels, FOPs, employees and existing devices.
Test Torgsoft on your own assortment
Enter several models with sizes and colors, process receipt, sale, return and inventory. For a consultation, prepare the number of stores and cash registers, online channels, FOPs and equipment models.
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